ALAC ExCom 14.04.11 Summary Minutes

ALAC SUMMARY MINUTES: 14 APRIL 2011

Standing Agenda Items

1. Review of the Action Items from SF Meeting (Olivier) – 10 min

a) M. Rotenberg will take the lead on preparing the ALAC Statement on PEDNR. – IN PROGRESS

b) ALAC/At-Large to prioritize topics for Beginner’s Guides and inform Scott Pinzon. - COMPLETED

c) ALAC/At-Large to provide information for videos on new gTLDs to Scott/Michelle. – NEED TO FOLLOW UP

d) GAC/ALAC to develop closer relations to strengthen outreach activities. -- ALAC AND EXCOM TO FOLLOW UP

e) GAC/ALAC to hold meetings at every ICANN meeting. – ALAC TO ORGANIZE MEETING WITH GAC IN SINGAPORE

>> AI: Olivier to make requests to GAC Chair for (i) a May "get to know each other" call between ExCom and GAC Chair/leadership and (ii) a GAC-ALAC meeting in Singapore.

>> AI: Staff to arrange the following ALAC/At-Large meetings in Singapore: GAC-ALAC meeting.

f) ALAC to pass to the GAC – the recent ALAC statement that contained a synopsis of the ALAC perspectives on new gTLDs. – COMPLETED

Links are in agenda; can ignore this AI.

g) ALAC/GAC to begin written interaction. Especially on the scorecard. That would be a very constructive activity. - COMPLETED

h) A call for membership to the WG on Future Structure, Accountability and Transparency of ICANN - COMPLETED

i) Chair, or interim chair, is to ask for the development of plans for the future of ICANN and future trends of the internet. Also, WG to look into the future of ALAC and how this fits into the above. -- NEED TO FOLLOW UP

j) The roll / job description for the ALAC Liaison to these ALAC standoing and Ad-Hoc WG's is to be reviewed and revised in the light of the new models (structure and function) of some of our standing WG's coming out of the Review Implementation proposals – NEED TO FOLLOW UP

k) Full session on re-sellers to be held in Singapore.

This came out of compliance meeting. Do not need to meet with registrars in Singapore since met with them in San Francisco.

>> AI: Staff to arrange the following ALAC/At-Large meetings in Singapore: With Compliance team (40 min.).

l) The ExCom to consider the request by Sebastien Bachollet to establish a small WG to discuss the location and logistics of the next Summit. - FOLLOW UP WITH ICANN FINANCE RE AVAILABILITY OF FUNDS FOR SUMMIT.

Related questions to be considered:

Will there be another Summit?
Would ICANN fund it?
If At-Large began planning the next Summit, would that help pressure ICANN to fund it.

m) SB to provide ALAC with context for Board resolution on Consumer Choice, Competition and Innovation. – STAFF HAVE FOLLOWED UP

>> AI: Staff to follow up with Sebastien on context of Board resolution on Consumer Choice, Competition and Innovation.

>> AI: Olivier and Staff to put the following onto the agenda of next ALAC meeting: Board resolution on Consumer Choice, Competition and Innovation, along with context provided by Sebastien, in order to consider cross-regional links.

>> AI: >> AI: Staff to arrange the following ALAC/At-Large meetings in Singapore: With NomCom stakeholders.

n) ALAC to begin establishing communities we have access to that have experience in this field to data-mine on statistics on consumers.

o) At the Singapore meeting a joint Working Session/meetings on Consumer issues is to be organized to provide a community-driven information to the Board.

p) In Singapore, get meaningful data that will provide statistics the Board is asking for.

q) The ALAC + Regions are to reconvene and discuss the detailed responses to this NOI. - COMPLETED

r) ALAC Staff to contact CMR to control the quality of the translation (every three months to monitor) as well as quality of the interpretation.- IN PROGRESS

s) At-Large and IT staff to work on confluence archives. – IN PROGRESS. NEED MORE INPUT FROM EXCOM/ALAC ON CONTENT OF ARCHIVES

t) ALAC to send the ALS Starter Kit to the PPC, the ICANN Board and Communications because it is very clear and could be used for other purposes. – IN PROGRESS

u) Registrars to produce education information products for end-users/consumers by the next meeting or sooner. – STAFF TO FOLLOW UP WITH TIM COLE AND REGISTRARS

v) Registrars to develop 3 or 4 more ideas for education/outreach and to identify who among them would be ready to work on this. STAFF TO FOLLOW UP WITH TIM COLE AND REGISTRARS

ALAC does not need to meet with Registrars in Singapore. However, staff-to-staff communication would be useful.

w) ALAC to identify any data that could be shared with the Registrars. - TO DISCUSS WITH ALAC

>> AI: Olivier and Staff to put the following onto the agenda of next ALAC meeting: Identification of data to be shared with registrars.

x) Patrick and Lutz to develop statement (with EBW) on SSAC Review and submit to ALAC. – COMPLETED

y) AG to put together IP issue for GAC scorecard - COMPLETED

z) Translate the Guide to the wiki into other languages. – COMPLETED.

Olivier and Staff to put the following onto the agenda of next ALAC meeting: Formal vote of thanks to Staff for "Confluence Wiki Guide."

aa) The ALAC to create a knowledge base of ALAC activities.

bb) Roman and IT to create system for knowledge base of ALAC Activities.- IN PROGRESS. NEED MORE INPUT FROM ALAC ON TYPE OF KNOWLEDGE BASE.

cc) ALAC to prepare response to GAC Scorecard and submit it to the Board as soon as possible perhaps even with an advance document, if a final document is not ready. - COMPLETED

dd) Staff to follow up with AG on the ALAC comment for the Public Comment on the Inter-Registrar Transfer Policy Part B Working Group Proposed Final Report. - COMPLETED

ee) DT and DK to follow up with advice from Alan, Cheryl and everybody involved with the Proposed New GNSO Policy Development Process from At-Large. - COMPLETED

ff) ALAC to request a 15 day extension on PEDNR. - COMPLETED

gg) Edmon Chung to draft statement on the Draft Proposal for the Study of Issues of IDN Variant TLD by 28 March. - COMPLETED

hh) Carlton Samuels to draft statement on the Proposed Recommendation for a Global Outreach Program (deadline 10 April). - COMPLETED

ii) ALAC to give Scott names by May for May and June podcasts.

jj) At-Large to have a hashtag to put up a Twitter wall. --STAFF TO FOLLOW UP WITH TANZANICA AND SCOTT

kk) ExCom to place Danny Younger's comment re cybersquatting registrar on next ALAC agenda. - TO BE DONE

DY comment: For what it's worth, I would like to see the ALAC release a statement that says: We have taken note of yet another lawsuit naming an ICANN accredited registrar as a serial cybersquatter. We call upon the ICANN Compliance Department to act to eliminate the rogue registrars within our midst. For details see: http://domainnamewire.com/wp-content/above-verizon.pdf.

>> AI: Olivier and Staff to put the following onto the agenda of next ALAC meeting: Danny Younger's comment regarding cyber-squatting registrar.

Items for Discussion

2. Joint SO/AC WG on New gTLD Applicant Support (JAS WG) update (Evan) – 10 min

- Decision on JAS WG Status Update (due 15 Apr 2011)

- Next steps

Reference:

JAS WG wiki

Evan will post Google spreadsheet on JAS WG

Background that has not yet been confirmed: During this last week, the JAS WG has spent time due to request from Board made to JAS Staff support by Board (or Board Chair) for a status report.

Action decided on by ExCom: Olivier will contact Board Chair and other officers to explain that:

This is not the set procedure. Procedure is that Board requests regarding JAS WG (i.e., cross-community WGs) are to go to Chairs of the chartering SOs/ACs – in this case, the GNSO and ALAC. The ALAC would approach set procedure being followed in future.
This request through the incorrect channel ended up wasting much time of the JAS WG.
Current status: The JAS WG is progressing well in its work (but say nothing about actual substance of progress).

Olivier should try to get GNSO to sign onto this message before sending it.

>> AI: Olivier to contact Board Chair re possible Board request for a JAS WG status report made via Staff, rather than via Chairs of WG's chartering SO and AC. (For topics to cover and possible wording, see 14 April 2011 ExCom summary minutes.)

3. Continued debriefing re At-Large-selected Director process (Cheryl) – 10 min

- Need debriefing notes from BCEC members not present on 14 Jan 2011

- Need candidate debriefing

- Report regarding lessons learned & best practices

Reference:

ABSdt debriefing of BCEC, 14 Jan 2011

So far, there has been a session in which the ABSdt debriefed the BCEC on the process, but many BCEC members were not present, so ideally this should be continued and finished.

The candidates also need to be debriefed in some way. One discontent candidate in particular has been vocal. Regarding the incident he/she is discontent about, the ABSdt, BCEC, and ICANN Legal spent much time considering how to deal with it and talking to candidate. The candidate was heard by the BCEC extensively, and the Chair of BCEC apologized to the candidate. (The situation originated in a breach of confidentiality by a member of the BCEC.) That said, it was always clear that the decisions of the BCEC were final.

IT was decided that Cheryl would decided how the remaining debriefing would be handled and would be responsible for the final report of lessons learned. Possible methods for the remaining debriefing, among others, include group meetings (calls), e-mail debriefings, requests for statements (private and/or public; to which the ABSdt, BCEC need not respond, a final report of lessons learned that would be open to the public comment process, etc.).

>> AI: Cheryl to manage remaining debriefing needed regarding At-Large-selected Director processes. (Possible tasks include: Continued BCEC debriefing, candidate debriefing, report including lessons learned, and public comment period for report. Possible means of debriefing: Teleconference, group mailing, and/or request for written statements from candidates.)

4. Review of At-Large WGs (Olivier) – 10 min

- Which to archive

- Which to revive (publicize with clear goals)

Reference:

At-Large Working Groups

WG on Future Challenges: There are various concerns regarding the planned WG on Future Challenges. These include...

5. Planning for joint session of GNSO's Business Constituency (BC) and At-Large, before Singapore (Olivier) – 5 min

Reference:

GNSO BC wiki (in progress)

GNSO BC Web site

6. Planning of ALAC agenda for 26 April 2011 (Olivier) -- 10 min

- Include Danny Younger’s comment re cybersquatter