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ALAC ExCom 27.09.11 Action Items

ALAC ExCom 27.09.11 Action Items

Owned by matt.ashtiani
Last updated: Mar 02, 2025 by Aleksey KhapchenkoVersion comment

CLOSED ACTION ITEMS

  1. Seth to follow up with the Translation Department to ensure they will be able to translate the JAS WG Final Report in time
  2. Ad Hoc WG to be formed sometime in September so as to be able to meet around the context of a ICANN Academy.
  3. Carlton to write first draft statement on Phase II of Public Comments Process Enhancements (closes 30 September 2011) and staff to create awiki workspace for his work.
    1. Completed.
  4. CLO to write first draft statement on Revisions to Conflicts of Interest Policy and Bylaws to Allow Board to Consider Compensation for Director Services (closes 3 October 2011); Staff to create a wiki workspace for his work (Completed).
  5. HU to work with OCL and CLO on creating the ALAC Officer election schedule and that of the liaisons.
    1. ALAC Officer Election Schedule
    2. ALAC Liaison Election Schedule
  6. Staff to reorganize long term AIs under the subcategories "In Progress" and "In Progress - Update Required"
  7. OCL and Matt Ashtiani to transcribe a first draft of the statements - based on previous calls with Kurt - of the ALAC on the 2012 and 2015 Strategic Plan.
  8. ALAC to give Kurt its calendar corresponding to the 2012-15 Strategic Plan, for planning purpose. 
    1. In progress:  ALAC to inform Kurt once the At-Large calendar is up and running (the ALAC calendar is open, so Kurt will have access to it)
  9. Staff to identify each country from which At-Large members will be traveling to Dakar, along with Senegalese visa requirements for each
    1. In progress
  10. RALO ALAC members to get regional feedback on the JAS WG report either during their region’s monthly call or via their regional lists in order to be able to provide their region’s perspective during the September ALAC meeting.
  11. Staff (Marilyn/Gisella) to send a doodle to the ExCom to see if they would like to change the day of the ExCom call – not the ExCom AC call – to another day of the week. If so, what day of the week?

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

  1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
    1. Referred to RALOs and Secretariats
  2. Secretariats to decide best way(s) to develop specific, long-term strategic plan for outreach, with aim of getting funded:  on RALO agendas, on Secretariat agenda, or on a specific single-topic call 
    1. Referred to Secretariats
  3. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO calls for this to happen. But the question may be a little unclear.
    1. Also in completed list / marked in progress too as a reminder to RALOs.
  4. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
  5. ExCom to consider having interpretation on calls in which only 1-2 members request it.
    1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
    2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

  • none at this time

OPEN ACTION ITEMS

  1. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
    1. In progress
  2. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
    1. Wiki pages:[At-Large Engagement in ICANN WG|][At-Large Naming Issues Taskforce WG|][Future Structure, Accountability and Transparency of ICANN WG|][ccNSO / At-Large Coordination WG| [At-Large IRT Process WG|]
    2. In progress
  3. Beau to chair and repopulate [At-Large Registrants Rights and Responsibilities WG|]
    1. Beau to discuss Consumer Constituency aspects with Rosemary
  4. Carlton to chair and repopulate [At-Large WHOIS Policy WG|]
    1. In progress
  5. Gisella to synchronize At-Large’s calendar of events (external events, etc.) with Global Partnership’s calendar
    1. In progress
  6. Tijani, Sylvia, and Sergio to determine which ALAC WGs need French and Spanish interpretation
    1. In progress:  Creating a list of calls
  7. ExCom to ask RALOs to come to Dakar with specific, long-term strategic plan for outreach, with aim of getting funded. It should include metrics (e.g., one ALS per country)*

TO BE COMPLETED IN DAKAR

  1. ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan
    1. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan B.
    2. In progress: A meeting with Kurt and Carole on the metrics for the 2012-2015 Strategic Plan will be held in Dakar.
  2. ALAC and Regional Leadership to discuss the ICANN Academy with Filiz Yilmaz
    1. In progress: A meeting with Filiz to discuss the ICANN Academy will be held in Dakar.
  3. At-Large to meet in Dakar on the final Improvements Report and At-Large Improvements follow-up
    1. In progress: A meeting to discuss the Final At0Large Improvements Report and implementation will be held in Dakar.
  4. At-Large to discuss the At-Large ICANN Academic Ad-Hoc Working Group.
  5. ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan
    1. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan.
  6. At-Large to meet in Dakar on the final Improvements Report and At-Large Improvements follow-up
  7. ALAC to try to develop specific, long-term strategic plan for outreach, with aim of getting funded.
    1. Should include metrics (e.g., one ALS per country)
    2. Could include outreach to developing economies regarding new gTLD program
    3. Could seek help from Kurt P. and Carole C. (especially regarding metrics)
    4. See Session on 2012-15 Strategic Plan
    5. See Development Timeline & Assumptions for 2012-15 Strategic Plan
    6. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
  8. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper)
    1. Focus on how the Board accepts and responds to advice from the ALAC
    2. Include metrics regarding how much policy work ALAC does
    3. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)
    4. Could seek help from Kurt P.
    5. In progress
  9. At-Large to meet in Dakar on the final Improvements Report and At-Large Improvements follow-up

RECENTLY CLOSED

  1. Olivier Crepin-Leblond to check with the Chair of the SSAC on the timeline of SSAC meetings. 
  2. Staff to create a wiki page for the At-Large ICANN Academy Ad-Hoc Working Group.
    1. https://icann-community.atlassian.net/wiki/x/SQKIBg
  3. Carlton to write first draft statement on Phase II of Public Comments Process Enhancements (closes 30 September 2011); Staff to create a wiki workspace for his work.
  4. CLO to write first draft statement on Revisions to Conflicts of Interest Policy and Bylaws to Allow Board to Consider Compensation for Director Services (closes 3 October 2011); Staff to create a wiki workspace for his work.
  5. Heidi Ullrich to work with OCL and CLO on creating the ALAC Officer election schedule and that of the liaisons. 
  6. Carlton to write first draft statement on Phase II of Public Comments Process Enhancements (closes 30 September 2011); Staff to create a wiki workspace for his work.
  7. CLO to write first draft statement on Revisions to Conflicts of Interest Policy and Bylaws to Allow Board to Consider Compensation for Director Services (closes 3 October 2011); Staff to create a wiki workspace for his work.
  8. HU to work with OCL and CLO on creating the ALAC Officer election schedule and that of the liaisons.

NEWLY ASSIGNED ACTION ITEMS

  1. Gisella to set-up an ad-hoc meeting with the ExCom, Alan Greenberg, and Ganesh Kumar to discuss metrics for ALAC members. The meeting is to be scheduled for Monday afternoon at the Dakar Meeting. - In progress.

* Was not actually finished – no bandwidth