APRALO Beijing Events Organizing Committee 2013-02-12 AC Chat

  Gisella Gruber-White:Welcome to the APRALO Beijing Events OC call on Tuesday 12 February 2013 at 0400 UTC
  Gisella Gruber-White:Agenda: https://community.icann.org/x/hQdlAg
  Rinalia Abdul Rahim:Well, it looks like you cannot hear me.
  Hong Xue:I just updated the wiki on Local engangement.
  Holly Raiche:No we can't
  Rinalia Abdul Rahim:I type fast.
  Rinalia Abdul Rahim:Can do it that way.
  Holly Raiche:You will have to
  Holly Raiche:Can you har us?
  Rinalia Abdul Rahim:Yes, I can hear you.
  Holly Raiche:Sorry - can you hear us?
  Rinalia Abdul Rahim:Try my skype number, Gisella.
  Gisella Gruber-White:Please send through on private chat - I don't know which number is your skype number
  Rinalia Abdul Rahim:Sent
  Gisella Gruber-White:@ Rinalia - please mute your speakers
  Heidi Ullrich:Rinalia, are you speaking?
  Rinalia Abdul Rahim:OK. I give up.
  Gisella Gruber-White:@ Rinalia - do you have another number? Mobile? Landline?
  Rinalia Abdul Rahim:The call came through, I can hear you guys, but you cannot hear me.
  Heidi Ullrich:Yeah!!
  Heidi Ullrich:Thanks to G - professional as ever at 4:12 a.m. her time!
  Heidi Ullrich:after a short night!
  Cheryl Langdon-Orr:Indeed she is a ledgend
  Rinalia Abdul Rahim:+1 amen to GG.
  Gisella Gruber-White:Have Skyped Edmon but no response
  Gisella Gruber-White:Thank you all - always a pleasure :-)
  Maureen Hilyard:Can we have that pretty picture again  pelase
  Maureen Hilyard:thanks G
  Heidi Ullrich:Holly, traditionally, the Chair of the RALO is the MC ;)
  Rinalia Abdul Rahim:Let's not overburden our ALAC chair, pls.
  Rinalia Abdul Rahim:Holly, Fadi, Sebastien and Olivier in taht order.
  Heidi Ullrich:If everyone agrees to that, I'm happy to get the invitations out!
  Heidi Ullrich:How long should each speak?
  Heidi Ullrich:Any theme?
  Rinalia Abdul Rahim:You are the bunny!
  Rinalia Abdul Rahim:Celebrating Regonal Diversity!
  Rinalia Abdul Rahim:Regional...
  Cheryl Langdon-Orr:a bunny in a year of the snake hmmm  sound like lunch
  Rinalia Abdul Rahim:uh oh
  Cheryl Langdon-Orr:Yes  Strengths in Diversity  of the Region
  Heidi Ullrich:How about : Celebrating APRALO's Regional Diversity
  Cheryl Langdon-Orr:Needtio get materials  etc.,  FROM the ALSes  (or create it) to sjowase must be a priority
  Rinalia Abdul Rahim:Sounds good Heidi.
  Cheryl Langdon-Orr:should read  showcase
  Heidi Ullrich:correct, Cheryl. Who is coordinating that?
  Heidi Ullrich:Reminding the ALSes to bring itmes
  Heidi Ullrich:items
  Cheryl Langdon-Orr:Pavan and Maureen I assue
  Gisella Gruber-White:Edmon has just confirmed he is NOT able to attend today's call
  Rinalia Abdul Rahim:Less than that!
  Rinalia Abdul Rahim:5 mins tops
  Heidi Ullrich:How many sub-regions?
  Heidi Ullrich:Will each sub-region have one table to display their items?
  Heidi Ullrich:It also sounds like we need a wide open room - no chairs...
  Cheryl Langdon-Orr:Makes  good sense to me Heidi
  Heidi Ullrich:so about 7 tables?
  Cheryl Langdon-Orr:need the foya dimensions  alyout  etc.,
  Cheryl Langdon-Orr:as well
  Cheryl Langdon-Orr:quite possible to cluster nibbles  into these stations  so people are encouraged to circulate
  Heidi Ullrich:We'll need to set up earlier in the day
  Heidi Ullrich:good idea, Cheryl
  Heidi Ullrich:so no rounds in the middle - but food at each of the table/stations
  Cheryl Langdon-Orr: Think about  how the preamble pre dinner  foya spaces have been set up pre GALA dinners  a few times
  Rinalia Abdul Rahim:Will the showcase be in the same room as the roundtable?  Is there adequate time for setup?
  Heidi Ullrich:Likely to be the same, but we can sort it out. Gisella has the experience!
  Holly Raiche:That's the next question -it would be much easier if it weren't
  Heidi Ullrich:There is a foyer outside the room, so perhaps some mingling in the foyer for 10 mins and then bring people into hear the speeches see the tables
  Heidi Ullrich:It would be much easier!  
  Cheryl Langdon-Orr:indeed
  Heidi Ullrich:We can ask Meeting staff. Meetings rooms are mostly booked...
  Gisella Gruber-White:Please remember that very 'little' can be changed IN the meeting room between the last meeting and the Showcase
  Rinalia Abdul Rahim:yes, so they have to be set up during lunch or something.
  Rinalia Abdul Rahim:or earlier.
  Gisella Gruber-White:@ Cheryl - please let us know when we can call you back
  Heidi Ullrich 2:@Maureen, what you are describing is a simulation
  Cheryl Langdon-Orr:just pinged the oporator :-)
  Rinalia Abdul Rahim:cool
  Heidi Ullrich 2:so newcomers can see the multi-stakeholder model in action
  Gisella Gruber-White:Cheryl is back
  Cheryl Langdon-Orr:Do you mean IN the GA?
  Rinalia Abdul Rahim:GA topic - RoP focus is good.
  Cheryl Langdon-Orr:Do you want to give me 5 -7 mins in the GA  for that
  Rinalia Abdul Rahim:Cool.
  Maureen Hilyard:Perfect
  Heidi Ullrich 2:We could possibly an At-Large 101 in the Sunday intro session 8-9 a.m.
  Cheryl Langdon-Orr:Was there nit a topic on that for the ALAC itself
  Heidi Ullrich 2:Olivier is confirmed for that
  Heidi Ullrich 2:so we could add 10 mins to how we operate
  Heidi Ullrich 2:Cheryl, yes. There is a TTF session on training the wikis
  Maureen Hilyard:That is helpful to know for Janice and I.. what is in the ALAC 101 -- which I assume is open to everyone (ALSes, newbies, etc)
  Cheryl Langdon-Orr:YUP
  Heidi Ullrich 2:@Maureen, ALAC 101 was my suggestion (borrowed from a longer session of ICANN 101 that took place at the first Summit) for introducing the key points of what, where, how, etc of At-Large
  Maureen Hilyard:That's great..
  Maureen Hilyard:YAY Rinalia!!
  Heidi Ullrich 2:So we could set about 15 minutes aside for that.
  Maureen Hilyard:@Heidi, thanks
  Heidi Ullrich 2:on Sunday morning
  Heidi Ullrich 2:Sunday, 7 April 2013APRALO ALS Introductory SessionTime: 8:00-9:00
  Maureen Hilyard:Excellent
  Heidi Ullrich 2:Not included in the Beijing Events Overview above (apologies)
  Heidi Ullrich 2:I believe Jeremy gave a presentation via video in Nairobi...
  Heidi Ullrich 2:It worked very well
  Cheryl Langdon-Orr:Indeed Heidi
  Cheryl Langdon-Orr:We were going back to ZRinalia I thought  oh well  do it after Hings briefing
  Cheryl Langdon-Orr:sorry  HOng
  Rinalia Abdul Rahim:no worries.
  Heidi Ullrich 2:At-Large Meetings schedule: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99544413/At-Large+Beijing+Meeting+Agendas
  Rinalia Abdul Rahim:Happy New Year, Hong!
  Heidi Ullrich 2:Hong, please send me the details of this meeting. Who would be speaking? The topics, etc?
  Maureen Hilyard:It might be a good idea for Heidi to sort something out.. the morning meetings are structured for Fellows (with out groups included) I couldn't change anything that will need Janice's input
  Maureen Hilyard:with our groups included.. I meant
  Hong Xue:https://icann-community.atlassian.net/wiki/spaces/APRALO/pages/115181906/Local+Engagement+and+Outreach+Chinese+ALSes+Forum
  Heidi Ullrich 2:The joint meetings with the Fellows are planned by Janice
  Heidi Ullrich 2:Rinalia, please ask staff for addresses!
  Rinalia Abdul Rahim:Oh thank you!!
  Heidi Ullrich 2:Holly, could you please repeat that request?
  Holly Raiche:Need to know about video conference facilities available?
  Heidi Ullrich 2:ok
  Rinalia Abdul Rahim:No.
  Maureen Hilyard:We hadn't planned for an open mike session for during the Showcase session, but it could be possible
  Heidi Ullrich 2:Holly, it would be good to discuss the outreach/inreach plans during the next meeting
  Gisella Gruber-White:@ All - Doodle will go out shortly.
  Maureen Hilyard:nothing from me.. I'll get onto what I have to prepare for all
  Cheryl Langdon-Orr:OK  bye for now
  Rinalia Abdul Rahim:Ta
  Maureen Hilyard:OK bye
  Hong Xue:Byte
  Cheryl Langdon-Orr:Bye
  Gisella Gruber-White:Thanks everyone!
  Heidi Ullrich 2:Bye!