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2022-08-15 NARALO General Assembly Organization Call

2022-08-15 NARALO General Assembly Organization Call

Owned by Michelle DeSmyter
Last updated: Mar 02, 2025 by Aleksey KhapchenkoVersion comment

Date: Monday, 15 August 2022

Time: 16:00 - 17:00 UTC (for the time in various time zones, click here)  

How can I participate in this meeting? 

*** Please note this call will be held Zoom ONLY.***

  Zoom Room: https://icann.zoom.us/j/93539357659?pwd=b0hUNGdwV2pjQXZSb1A3eldrWXNFUT09 Passcode: NARALO-GA1

Participants:

EN: Eduardo Diaz, Marita Moll, Adrian Schmidt, Alfredo Calderon, Denise Hochbaum, Glenn McKnight, Greg Shatan, Judith Hellerstein

Apologies: Silvia Vivanco & Susie Johnson (staff)

Staff: Heidi Ullrich, Silviva Vivanco, Claudia Ruiz, Joe Catapano, Naela Sarras, Michelle DeSmyter, Yeşim Sağlam

Call Management: Michelle DeSmyter & Yeşim Sağlam

 Action Items: EN

Zoom Recording: EN

Zoom Chat: EN  


AGENDA

Topic

Discussion


Lead

Allotted Time/Running Time

Roll CallRoll Call by ICANN AT-Large StaffStaff(00:02/00:02)

Intro

Meeting Scope

  1. Finalize the participant's list
  2. Action Items
  3. Timeline check
  4. Logistics update (travel, lodging, facilities & activities)
  5. Program update
  6. Metrics update

Eduardo

(00:03/00:05)
List

Finalize the participant's list

Eduardo(00:15/00:20)
Action Items

  1. Current AIs

  2. To add for the next meeting - Greg, Glenn, and anyone who wishes to join.

    1. GA charter deliverables should be restated. Currently, they are as follows:

      1. Empowerment

        1. User Guide on techniques on how to use Social Media for Outreach and Engagement
        2. User Guide on how to participate in CROP
        3. List of possible CROP events to attend in FY '23
        4. Others (question)

      2. Engagement

        1. Creation of NARALO Working Groups (max three people per group (question))
        2. Validation of group charters
        3. Validation of group reporting frequency
        4. The naming of leaders and group members

      3. Encourage

        1. List of validated At-Large/ALAC for participation
        2. The naming of members disposed to participate per group or organization
Silvia(00:05/00:25)
Timeline


Eduardo(00:05/ 00:30)
Logistics

Update on travel, lodging, facilities & activities

    1. Travel update
    2. ARIN coordination
      1. Everyone attending the GA needs to register for the ARIN meeting for:
        1. Breakfast, Lunch
        2. Meeting participation
        3. Two social events
      2. Welcome cocktail on Wednesday 19 by ARIN
      3. Social Event on Thursday 20 by ARIN
    3. Meeting Facilities
    4. Meeting activities
      1. Networking events
        1. On the day of arrival
          1. Welcome cocktail by ARIN 
        2. On the first day (10/20)
          1. Social event by ARIN
        3. On the second day (10/21)
          1. NARALO evening dinner 
    5. NARALO GA Workspace - Review (see: NARALO General Assembly 2022) 
Staff(00:10/ 00:40)
Program

Program Update

    1. Program
    2. Survey
Greg(00:05/ 00:45)
MetricsMetrics updateGlenn(00:10/ 00:55)
AOBNext meeting: August 22, 2022 / 16:00 UTCAll(00:01/ 00:56)

From the 5/2/22 meeting (with updates on August 1, 2022)

  1. Agree on Theme & Core Deliverables

    1. Theme: Triple E → Empower, Engage & Encourage

      1. Empower our current members to conduct outreach activities to engage potential members by using:
        1. Social Media Techniques
        2. the Community Regional Outreach Program (CROP)
        3. Webinars or small groups
        4. Speaking at related events and promoting NARALO and At Large
        5. Others (question)
      2. Engage current and new members by Inviting them to perform snippet work for the region in groups such as (Ideal: No repetition of members in groups)
          1. NARALO Metrics Working Group
          2. NARALO Social Media Working Group
          3. NARALO Monthly Webinar Curation Working Group
          4. NARALO Promotions Working Group
          5. Others (question)
      3. Encourage membership participation in other At-Large/ALAC groups and other organizations outside ICANN remit.
          1. ARIN, IETF, ISOC, Etc.
          2. CPWG
          3. OFB-WG
          4. ALAC
          5. Others (question)

    2. Core Deliverables

      1. Empowermentç

        1. User Guide on techniques on how to use Social Media for Outreach and Engagement
        2. User Guide on how to participate in CROP
        3. List of possible CROP events to attend in FY '23
        4. Others (question)

      2. Engagement

        1. Creation of NARALO Working Groups (max three people per group (question))
        2. Validation of group charters
        3. Validation of group reporting frequency
        4. The naming of leaders and group members

      3. Encourage

        1. List of validated At-Large/ALAC for participation
        2. The naming of members disposed to participate per group or organization

    3. Charter & Timeline

(Updated August 1, 2022) 







Resources:

  1. NARALO 2017 General Assembly
    1. Final Report
    2. Post Survey
    3. Pictures
  2. NARALO 2022 General Assembly
    1. Wiki Page