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At-Large Document Reference System

At-Large Document Reference System

Aug 27, 2013

The fields are as follows for the At-Large Document Reference System:

  • Group: Defined at the group behind the document. Options are as follows: 

    • ALAC

      • ex: AL-ALAC-ST-0213-01-00-EN

      • ex: AL-ALAC-CO-0213-01-00-EN

      • ex: AL-ALAC-ROP-0213-01-00-EN

    • RALO: The name of the RALO will always be preceded by "RALO-"

      • ex: AL-RALO-EURALO-ST-0213-01-00-EN

      • ex: AL-RALO-EURALO-CO-0213-01-00-EN

    • Working Group: The name of the WG is to always be preceded by "ALAC-" when it is an ALAC working Group, but preceded by RALO name as above, when it is a RALO working group

      • ex: AL-ALAC-Whois-CO-0213-01-00-EN

  • Document Type: Defined as

    • Correspondence: CO - any type of correspondence that is not a Statement

    • Statement: ST - a Statement is correspondence that has been ratified by a vote from the 15 member ALAC. It can also be correspondence ratified by At-Large Structure members of a RALO.

    • Other: We will need to indicate this document type as they come up (ex: ROP = Rules of Procedure) 

  • Date: A simple two digit month and two digit year format

  • Document Number: Two digit number, starting back at "01" both for each month and for each type of document. 

    • ex: AL-ALAC-ST-0213-01-00-EN and AL-ALAC-CO-0213-01-00-EN

  • Revision Number: This will always start at "00" for the original document and will sequentially increase with each revision. 

  • Language: The two letter code will be the last reference. They are:

    • EN: English

    • FR: French

    • ES: Spanish

    • AR: Arabic

    • RU: Russian

    • ZH: Chinese

  • File Saving: Going forward, all files will be saved with the document reference numbers as their titles. This will allow users to search for the specific document they are looking for.