At-Large Document Reference System

The fields are as follows for the At-Large Document Reference System:

• Group: Defined at the group behind the document. Options are as follows: 
  
  • ALAC
    
    • ex: AL-ALAC-ST-0213-01-00-EN
    • ex: AL-ALAC-CO-0213-01-00-EN
    • ex: AL-ALAC-ROP-0213-01-00-EN
  • RALO: The name of the RALO will always be preceded by "RALO-"
    
    • ex: AL-RALO-EURALO-ST-0213-01-00-EN
    • ex: AL-RALO-EURALO-CO-0213-01-00-EN
  • Working Group: The name of the WG is to always be preceded by "ALAC-" when it is an ALAC working Group, but preceded by RALO name as above, when it is a RALO working group
    
    • ex: AL-ALAC-Whois-CO-0213-01-00-EN
• Document Type: Defined as
  
  • Correspondence: CO - any type of correspondence that is not a Statement
  • Statement: ST - a Statement is correspondence that has been ratified by a vote from the 15 member ALAC. It can also be correspondence ratified by At-Large Structure members of a RALO.
  • Other: We will need to indicate this document type as they come up (ex: ROP = Rules of Procedure) 
• Date: A simple two digit month and two digit year format
• Document Number: Two digit number, starting back at "01" both for each month and for each type of document. 
  
  • ex: AL-ALAC-ST-0213-01-00-EN and AL-ALAC-CO-0213-01-00-EN
• Revision Number: This will always start at "00" for the original document and will sequentially increase with each revision. 
• Language: The two letter code will be the last reference. They are:
  
  • EN: English
  • FR: French
  • ES: Spanish
  • AR: Arabic
  • RU: Russian
  • ZH: Chinese
• File Saving: Going forward, all files will be saved with the document reference numbers as their titles. This will allow users to search for the specific document they are looking for.