NARALO Monthly Teleconference 

Date: Monday,08 January 2018

Time: 20:00-21:00 UTC (for the time in various timezones click here)  

*** FR Interpretation will be available

How can I participate in this meeting? 

1(800)550-6865, Teleconference EN ID: 1638

                            Teleconference FR ID: 1838

Adobe Connect Link: https://participate.icann.org/naralo/

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Participants

EN: Glenn McKnight, Gordon Chillcott, Eduardo Diaz, Susannah Gray, Ron da Silva, Allan Skuce, Matthew Rantanen, Leah Symekher, Mark Buell, Jonathan Zuck, Dana Perry, Bill Jouris, William  Cunningham, Tom Lowenhaupt, Dustin Phillips, Yubelkys Montalvo, Javier Rua Jovet, John More, Eve Edelson, Judith Hellerstein, Joe Catapano

FR: 

Apologies: Marita Moll, Alfredo Calderon, Greg Shatan, Alan Greenberg

Staff: Heidi Ulrich, Silvia Vivanco, Mario Aleman, Claudia Ruiz

Interpreters: Aurelie, Camila

Call Management: Mario Aleman, Claudia Ruiz 

Summary Minutes:    

Action Items: EN

Recording:   EN, FR

AC Chat: EN    

AC Recording: EN

Transcript: ,

1. Attendance (X/43)

This section is to record the meeting attendance. Colors are to identify the corresponding attendance state:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 23 :: 10CA/2PR/11US) - Attendance (X/23) 

*Please note VIBUG, America@Large, and Open Media have been left off the list, as they are in the process of decertification.

For updates please contact Evin Erdoğdu, At-Large Staff.

Unaffiliated (Total 21 :: 3CA/1PR/17US) Attendance (X/21) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.

Others

2. Quorum :: (35%) Consensus (X/9) - (50%) Votes (X/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

-→ 8 January 2018: [Recording: --]  [Decision]: 

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

-→ 8 January 2018: [Recording: --]  [Decision]: 

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

-→ 8 January 2018: [Recording: --]  [Decision]: 

ITEM 006: Creation of Working Groups

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. 

20 November 2017: [Recording: 10] Initial scope and responsibilities for each follows:

Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o   Responsibilities:

§  Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§  Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§  Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

o   Responsibilities:

§  Identify and/or create outreach programs

§  Identify, create and execute metric process to measure results for each program

§  Keep track of deadlines, efforts and results for each program

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 05:01ƒ] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting. Approved to close.

ITEM 011: 2018 CROP Program Coordinators (PCs)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required:  NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 33:50]  Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: This discussion is to be put on a dormant state until ALAC discuss this.

ITEM 015: NARALO Newsletter

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 24:20]  [Decision]: New editors Glenn McKnight and Shelly Robison announced. Links to the newsletter in the Wiki archive are not working. Glenn will continue to work off-line with staff until the problem is fixed. No objection received to have the new editors. Approved to close.

ITEM 018:  ALAC and the ALAC Appointee Selection Committee (AASC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of: 

·  the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;
 
· one member representing each RALO.
 
The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:
 
·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise
 
There are no term limit requirements. RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region. 

20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 06:17] The call was made.  Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. [Decision]: Approved to close.

ITEM 019:  ALAC Finance and Budget Sub-Committee (FBSC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC.  The tasks of the FBSC include but are not limited to: 

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 07:03] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item:   [Decision]: Approved to close.

5. Meeting Discussion Order - (√ = discussed in this meeting)