AC Chat: 2017-11-21 At-Large IGF 2017 Organizational Committee Call
- Yesim Saglam
- Aleksey Khapchenko
Ā Yesim Nazlar:Welcome to the At-Large IGF 2017 Organizational Committee Call taking place on Tuesday, 21 November 2017 at 16:00 UTC
Ā Ā Yesim Nazlar:Agenda: https://icann-community.atlassian.net/wiki/x/zeLvBQ
Ā Ā Yesim Nazlar:Hi Glenn - would you like to test your audio?
Ā Ā Glenn McKNight:hi
Ā Ā Glenn McKNight:yesim
Ā Ā Glenn McKNight:can you please phone me at 1 905 434 6655
Ā Ā Glenn McKNight:Lots of noise on the adobe
Ā Ā Glenn McKNight:hi its glenn speaking.
Ā Ā Ali AlMeshal:hello everyone
Ā Ā Claudia Ruiz:Welcome Ali
Ā Ā Yesim Nazlar:Welcome Ali!
Ā Ā Glenn McKNight:speaking did you hear anything?
Ā Ā Glenn McKNight:Can you please call me
Ā Ā Glenn McKNight:can you hear me
Ā Ā Yesim Nazlar:sure, Glenn
Ā Ā Glenn McKNight:waiting for call
Ā Ā Glenn McKNight:you can't hear me on Adobe
Ā Ā Ali AlMeshal:yes
Ā Ā Ali AlMeshal:we can hear you
Ā Ā Maureen Hilyard:Finally got into the AC room..
Ā Ā Maureen Hilyard:Hi all
Ā Ā Glenn McKNight:i am on adigo and in adobe
Ā Ā Silvia Vivanco:Hello all
Ā Ā Silvia Vivanco:my goodness Glenn! that is a lot of non-stop travel
Ā Ā Yesim Nazlar:Welcome all - we'll be starting shortly
Ā Ā Glenn McKNight:I missed the wonderful fall weather and its now winter
Ā Ā Olivier MJ CrĆ©pin-Leblond:We can har someone walk uch more clearly than Yseim who sounds far away :-)
Ā Ā Yesim Nazlar:locating the sound...
Ā Ā Glenn McKNight:We are not planning any special cocktails etcĀ Ā Perhaps ICANN is doing one
Ā Ā Glenn McKNight:Diplo and Eurodig dis some special stuff
Ā Ā Glenn McKNight:one sec Heidi
Ā Ā Glenn McKNight:Yes good idea Heidi.Ā Ā Please action this item
Ā Ā Glenn McKNight:Any special social event
Ā Ā Glenn McKNight:one sec Olivier
Ā Ā Glenn McKNight:1. InviteĀ Ā Adam and Renata to the next call
Ā Ā Glenn McKNight:wow, great board presence.
Ā Ā Maureen Hilyard:@Heidi - good idea to actually invite them.. raise our presence among the Board
Ā Ā Glenn McKNight:ReceptionĀ Ā date and time. is needed.Ā Ā Location etc
Ā Ā Glenn McKNight:Yes Olivier the efforts across the board
Ā Ā Glenn McKNight:Across the spectrumĀ Ā ie. DC3, Diplo, Eurodig, ISOC etc
Ā Ā Wale Bakare:Hi all
Ā Ā Glenn McKNight:Yes IEEEE Internet Inclusion will have a booth
Ā Ā Glenn McKNight:i know these folks well
Ā Ā Heidi Ullrich:@Olivier, suggest that we invite Adam, Renate and Mandy to the next call
Ā Ā Glenn McKNight:yes
Ā Ā Glenn McKNight:Satish you will be nextĀ Ā
Ā Ā Glenn McKNight:Ali, Alan or Wale want to join in?
Ā Ā Satish Babu:Ok.
Ā Ā Glenn McKNight:yes
Ā Ā Glenn McKNight:17th of December
Ā Ā Glenn McKNight:Day Zero
Ā Ā Ali AlMeshal:@Glenn , this my first IGF so It isĀ Ā more of Learning carve for me .
Ā Ā Maureen Hilyard:@Satish.. great that APSIG is sponsoring some of our ICAN community to come to the IGF
Ā Ā Heidi Ullrich:I encourage all of you and any other At-Large member to add your sessions to the main space
Ā Ā Alan Greenberg:I am only aware of 1 ICANN event on Day 0 (Civil society). What is 2nd one?
Ā Ā Alan Greenberg:(I don't class ICANNWiki as an ICANN event.
Ā Ā Heidi Ullrich:@Alan - How Digital activists are shaping the evolution of the Internet: the voice of civil society in ICANN
Ā Ā Heidi Ullrich:That is the roundtable you are on
Ā Ā Heidi Ullrich:and: āICANN ā Looking ahead: - Challenges and OpportunitiesāĀ Ā
Ā Ā Alan Greenberg:Yes, but what is 2nd?
Ā Ā Satish Babu:"How Digital activists are shaping the evolution of the Internet: the voice of civil society in ICANN" and "The DNS and Emerging Identifiers (including DOA)"
Ā Ā Heidi Ullrich:@Glenn, are you planning on having a schedule of activities at the booth?
Ā Ā Alan Greenberg:Looking ahead is Tuesday.
Ā Ā Heidi Ullrich:Flash sessions, introductions to At-Large, live streaming sesisons on eacy day's acheivements, etc
Ā Ā Glenn McKNight:YesĀ Ā Lighting talks are informal
Ā Ā Alan Greenberg:Ahh, thanks.
Ā Ā Heidi Ullrich:there will be some space right next to it
Ā Ā Heidi Ullrich:there is also a cafeteria (the Serpentine) right next door
Ā Ā Heidi Ullrich:nice place for some sessions
Ā Ā Maureen Hilyard:Aren't flash talks normally organised in a specific space?
Ā Ā Glenn McKNight:You as the booths organizers are responsible for the booths belongings. The Security advised not to leave valuable items unsupervised (like for example laptops).
Ā Ā Satish Babu:Yes, the Flash talks are in their own venue
Ā Ā Maureen Hilyard:I remember Tijani doing a lightning talk last year
Ā Ā Maureen Hilyard:We can put them back into the boxes, and put a large sign on the outside of the box to leave it alone!!
Ā Ā Glenn McKNight:Yes, we can setup an area for informal talks
Ā Ā Glenn McKNight:Birds of a Feather idea
Ā Ā Olivier MJ CrĆ©pin-Leblond:OK -- so we need to sign up for the flash talks. Please let us know how to. Or perhaps should we, as Heidi says, have a signup sheet so we keep on using the flash talks openings
Ā Ā Silvia Vivanco:Thank you Glenn for taking all the flyers :)!
Ā Ā Silvia Vivanco:we made sure all the flyers were taken by community members in Abu Dhabi
Ā Ā Glenn McKNight:17 pounds of stuff in my bag
Ā Ā Heidi Ullrich:@Glenn, approx how many of each do you have? Which languages?
Ā Ā Glenn McKNight:All english only
Ā Ā Olivier MJ CrĆ©pin-Leblond:If we have a padlock & chain we could put he expensive stuff in a locked suitcase and chain it to the booth wall
Ā Ā Glenn McKNight:yes i have a cable locking system i can bring
Ā Ā Glenn McKNight:i will bring a large case which we can cable
Ā Ā Glenn McKNight:no laptops etc to be left
Ā Ā Olivier MJ CrĆ©pin-Leblond:becuase the Intercontinental is NOT net door thus carrying boxes of stuff in and out is not good
Ā Ā Alan Greenberg:Who is responsible for taking from Office to venue?
Ā Ā Maureen Hilyard:Is there an APRALO banner coming.. we've got a large contingent coming it seems
Ā Ā Satish Babu:Also, do we have a large screen in the booth?
Ā Ā Satish Babu:Yes, it would be good to have RALO banners...
Ā Ā Wale Bakare:I think, there should be list of items to be placed and/or arranged at the booth
Ā Ā Heidi Ullrich:Given the size of the booth, two pop ups will fill up the space
Ā Ā Glenn McKNight:Very limited
Ā Ā Glenn McKNight:space
Ā Ā Heidi Ullrich:and you are all At-Large ;)
Ā Ā Olivier MJ CrĆ©pin-Leblond:@Glenn - excellent that you're bringing a case for the adapters
Ā Ā Glenn McKNight:Ā Ā Ā Ā Unlike at the IGF 2016, this year the booths will look more modest. Each booth will contain one desk, surrounded with 4 panels from three sides (please see the attachment: Horizontal Booths). The panels are in gray color. As you can see in the attachment, the overall booth area dimensions are: (180+180) cm x 210 cm. Please see the attachment for the panels dimensions.These panels are covered with a fabric, that will require you to have velcro fasteners to stick your info paper materials (posters and similar) to the panels. The UNOG will provide you with some. However, we strongly advise that you also bring your own supplies.Each booth will have 3 chairs.Each booth will have 1 power plug (voltage is 230 V and the frequency is 50 Hz).The whole Village area will be covered with a stable wifi network.
Ā Ā Glenn McKNight:ONly English
Ā Ā Satish Babu:Yes, we can distribute whatever languages we have...
Ā Ā Olivier MJ CrĆ©pin-Leblond:EURALO op up will go into the European Corner. At-Large Popup will go in At-Large booth
Ā Ā Maureen Hilyard:I accept EURALO and At Large Banners..
Ā Ā Wale Bakare:Thanks, @Olivier. We have the preplan arrangement of booth in place
Ā Ā Glenn McKNight:NotedĀ Ā GisellaĀ Ā will look at what literature she has and will arrange to get them at the booth
Ā Ā Maureen Hilyard:@Gisella.. that would be great to even get a few that our APRALO members can distribute as part of their general outreach at the event
Ā Ā Glenn McKNight:You will not need your converter at the booth..:)
Ā Ā Maureen Hilyard:You have become very low volume Olivier
Ā Ā Glenn McKNight:No literature rack
Ā Ā Maureen Hilyard:Would the local office have some racks in their office.. I could ask Diplo if they have a couple of spares that we can borrow
Ā Ā Evin Erdogdu:Reminder to all to please Tweet @ICANNAtLarge or share updates/photos via Skype to promote At-Large activity during IGF2017. Thanks!
Ā Ā Maureen Hilyard:I really don't think we need to be buying things before we make enquiries from local offices first!!
Ā Ā Maureen Hilyard:LOL Olivier
Ā Ā Alan Greenberg:Point to an photo of example of what you want
Ā Ā Glenn McKNight:Screen behindĀ Ā the booth
Ā Ā Maureen Hilyard:Probably need a multiplug so that we can set up a couple of laptops with displays
Ā Ā Alan Greenberg:If booth has a white back panel, you don't need a acreen.
Ā Ā Satish Babu:Glenn, do we know anyone else who has a booth? Maybe we can check the costs of a display screen...
Ā Ā Heidi Ullrich:Portable literature racks (wire): https://urldefense.proofpoint.com/v2/url?u=http-3A__www.displays2go.com_C-2D1478_Wire-2DLiterature-2DRacks-2DBrochure-2DHolders-2DMagazine-2DStands&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=B0vl5OMGDbwgLsCvpBWmnUabt51ausE_PiRGETSLBEg&s=SvseOhLWQaK1oW-E2dOgVzDQyAGwKOzZj25RpajtH_E&e=
Ā Ā Heidi Ullrich:We could purchase that and bring it to each ICANN meeting
Ā Ā Olivier MJ CrĆ©pin-Leblond:exactly Heidi
Ā Ā Olivier MJ CrĆ©pin-Leblond:I saw exactly the same
Ā Ā Maureen Hilyard:Do the booths have white walls
Ā Ā Yesim Nazlar:@All: Gisella is now back on the bridge
Ā Ā Heidi Ullrich:thanks
Ā Ā Alan Greenberg:REmember if you rent anything, it will need to be removed from venue each day.
Ā Ā Wale Bakare:If the booths got walls - would they be hard surface or clothed type? The usefulness of walls depend on the surface
Ā Ā Maureen Hilyard:Buying the display equipment that ICANN can pack up and bring along to the next event, is fine..
Ā Ā Glenn McKNight:one sec alan
Ā Ā Wale Bakare:OLivier, do want the file sent to the list?
Ā Ā Satish Babu::-)
Ā Ā Maureen Hilyard:The logo brand for ICANN At Large would be signifcant for our giveaways
Ā Ā Maureen Hilyard:A query.. are all the RALOs represented at the IGF?
Ā Ā Glenn McKNight:label pins
Ā Ā Alan Greenberg:ICANN does not have a lapel pin.
Ā Ā Glenn McKNight:Chocolate- bowl
Ā Ā Silvia Vivanco:Swiss Chocolate
Ā Ā Maureen Hilyard:Who is paying for the chocolates?
Ā Ā Glenn McKNight:unsure
Ā Ā Heidi Ullrich:Please add your workshops :)
Ā Ā Heidi Ullrich:to the wiki page
Ā Ā Heidi Ullrich:@Glenn, are you filming/taking photos of each panel?
Ā Ā Heidi Ullrich:We should set up a sights and souonds of the IGF page
Ā Ā Alan Greenberg:I am certainly availble to speak at any ICANN-related session.
Ā Ā Alan Greenberg:Timing. Are we planning on ending on the hour. I have another call?
Ā Ā Glenn McKNight:Yes we will be finishing in 3 minutes
Ā Ā Maureen Hilyard:I lost connection of audio on the AC and Ph bridge for a couple of secs.. it happens occasionally but I miss stuff
Ā Ā Yesim Nazlar:checking your connection with the operator now
Ā Ā Alan Greenberg:Barring commitments I cannot avoid, I plan to attend all At-Large -related sessions.
Ā Ā Glenn McKNight:Me tooĀ Ā i haven't heard from CT again
Ā Ā Satish Babu:Thanks Glenn!
Ā Ā Ali AlMeshal:bye all
Ā Ā Satish Babu:Bye
Ā Ā Wale Bakare:Thanks all. Bye
Ā Ā Glenn McKNight:Thanks and bye all