ALAC Subcommittee on At-Large Metrics
- matt.ashtiani
- Aleksey Khapchenko
- Cheryl Langdon-Orr
Description
Call for initial membership of this WG occurred in conjunction with ICANN43 in Costa Rica, and teleconferences held from March to December of 2012. Work then continued as part of wider ALAC ROP Review WG activity. The ALAC SC on Metrics restarted in 2013; all meetings are listed below. Membership is open to all, with the aim of reasonable regional representation. In 2015 this Sub Committee paused activity while the ALAC and At-Large were prioritising their time-critical work in the CCWG on IANA Transition and Accountability, followed by the At-Large Review. In November 2018 this Sub Committee was reconvened as shown in the Members list below to carry out amongst other things the At-Large Review Implementation of identified Issue #16, which has been added to the previously defined primary purpose or prime objective(s).
The ALAC Subcommittee on Metrics was initially a subgroup of the wider ALAC Rules of Procedure (ROP) Working Group (WG), after the 1st ALAC/At-Large review, and today as then aims to have a well balanced, specifically skilled or experienced, yet diverse representation of RALO and ALAC members.
The initial purpose of the AMSC was to create, develop and propose detailed metrics and performance indicators of ALAC members, and representatives of the ALAC and At-Large Community, in relation to ICANN activities and undertakings. This includes but is not limited to, participation in ICANN activities as appointees, as described in the 2013 ALAC Rules of Procedure (Part B Section 9, Item 9.9): as well as be the institutional home for other metrics and measurables projects and programs that has an affect or effect in or on ALAC/At-Large.
An example of AMSC work would be activities carried out in relation to the following in the ALAC ROP “The ALAC is empowered to publish an Adjunct Document: Metrics and Remedial Actions for ALAC Members and Appointees to describe in fuller detail the metrics referenced in Paragraphs 9.2 – 9.4..."
Issue #16 of the 2nd At-Large Review also states "....Metrics will be developed for each activity in which At-Large participants are involved in order to measure the effectiveness of our processes as well as the actual involvement of active participants who assist the ALAC to carry out its work within ICANN. Such evidence will not only provide transparency and accountability of the contribution made by At-Large with regards to their meaningful contribution in support of the policy development work carried out by ICANN's supporting organisations, but also of the degree of effort and engagement of the many volunteers whose meaningful contribution to the work of At-Large adds value to the development of policy that is an essential part of the the work of ICANN." and goes on to state.
Tool(s) for collecting each identified performance metric
Staff (where required) to assist in monitoring and collection of data relevant to each identified performance metric
Methodology for scoring each identified/collected performance metric
Procedure for dealing with changes in data collection, solution
So with this, the AMSC adds to its core functions these matters, in conjunction with the work of the ARIWG. on each issue, in addition with any ensuing and or ongoing work related to these measurables.
The AMSC also focuses upon:
- Specifics of proposed metrics and key performance indicators, as listed in ALAC ROP (Part B, Sec 9.2 - 9.4)
- Additional metrics and indicators, and any interpretation or reporting variations proposed
- Publications and tools for metrics and performance measurement, as well as access to information for display and use.
- Building trust, consensus and understanding of performance metrics within the ALAC, RALOs, At-Large Community (including ALSes and Individuals) and wider ICANN Community.
To do this the AMSC will going forward cause to be chartered or come into being, such suitable yet temporary groupings of people from the At-Large or ICANN Community, into specifically tasked and time bound Working Groups, Work Tracks or Work Parties where for example consensus outcomes can be developed regarding specifics of desirable measurements to be data captured for use as objective thresholds or criteria; performance indicators; or requirements of a specified role.
Some details on AMSC Procedures and Processes
- The Chair and or Convener of the AMSC will call meetings, that will be appropriately detailed and promulgated on any appropriate calendars and lists, on an 'as needs be' basis, but the AMSC shall convene no less than 3 times per ICANN fiscal year.
- All AMSC meetings and records will be open unless specified otherwise for limited reasons, and records will be available on the At-Large AMSC Wiki workspace;
- All Members will be required to lodge for publication and ensure updated an At-Large Statement of Interest (SOI);
- In addition to this, information each AMSC Member is encouraged to have, in their name, a personal wiki space on the At-Large Wiki, that amongst any Curriculum Vitae or Personal Bio information relevant to ICANN and AMSC work, should also list as complete as possible their current and historic roles and activities carried out in or on behalf of ICANN and At-Large, with links to archived and public ICANN materials where possible.
- Brief reference to any specific or specialised skill sets, experience or qualifications that reflect the desirable and preferred criteria for AMSC Membership may also be publicly associated with their name and SOI etc., in the Membership roll.
- Members of the AMSC must identify as such in all meetings held. All Members of the AMSC must be subscribed to the Mailing list: metrics.sc@atlarge-lists.icann.org;
- Members may be, from time to time be called upon to poll or vote in decisions and outcomes of deliberations; However the primary mode of operations will be one of development of Consensus.
- AMSC Members will work with, on equal footing, any specified ICANN staff assigned to the SC or activities and projects thereof. Staff with specific expertise, responsibilities or experience may also act in an 'advisory capacity' to the AMSC.
- The AMSC may access and work with 'Independent Experts' or 'Professional Services' from time to time as appropriate and pending available resources.
- The AMSC is open to Observers who must also be listed on the AMSC roll as well as lodge and maintain an up to date At-Large SOI to be specifically afforded meeting invitations, project updates etc., Observers are welcome to read only access to any AMSC mailing list and Comment Access to wiki spaces, they may contribute to discourse discussions and deliberations of the AMSC but this is at the Chairs discretion;
- All AMSC Members and Observers will comply with the ICANN Expected Standards of Behaviour in meetings and on lists, failure to do so may result in suspension from the AMSC temporarily or permanently.
- AMSC Members are encourage to act as liaisons and information and opinion conduits between the SC and ALAC/At-Large where possible.
Contact
Staff Support Lead: Gisella Gruber
Mailing list: metrics.sc@atlarge-lists.icann.org
To subscribe to the mailing list (or read the archives / manage your subscription) please visit https://mm.icann.org/mailman/listinfo/metrics.sc
Members
The members of ALAC Subcommittee on Metrics, organized by regional affiliation, are (TBC):
Meetings
Next Call: TBD
Previous Call:
Previous Records
Members Sub Committee 2013-15.
The members of ALAC Subcommittee on Metrics, organized by regional affiliation, are:
Region | Member | Office |
Cheryl Langdon-Orr | Chair | |
APRALO | Maureen Hilyard | ALAC Member |
APRALO | Holly Raiche | ALAC Member |
APRALO | Andrew Molivurae | |
AFRALO | Tijani Ben Jemaa | ALAC Member |
AFRALO | Baudouin Schombe | |
AFRALO | Fatimata Seye Sylla | |
AFRALO | Hadja Ouattara | ALAC Member |
AFRALO | Adetokunbo Abiola | |
| EURALO | Oksana Prykhodko | |
EURALO | Rudi Vansnick | |
EURALO | Adam Peake | |
LACRALO | Roxana Goldstein | |
LACRALO | Raquel Gatto | |
LACRALO | Lance Hinds | |
LACRALO | Dev Anand Teelucksingh | |
LACRALO | Jose Arce | |
LACRALO | Cintra Sooknanan | |
LACRALO | Alejandro Pisanty | |
NARALO | Alan Greenberg | ALAC Chair |
NARALO | Darlene Thompson | |
| NARALO | Janos Szurdi |
Meetings
Next Call: TBD
Previous Call: 08 February 2015
Metric Expectations and Requirements For ALAC Members
Definition of criteria for involvement and participation:
- Meetings attendance
i. ALAC conference calls and other virtual or face-to-face (F2F) meetings
ii. Conference calls and other virtual or face-to-face (F2F) meetings related to the member's RALO - Contributions to
i. ALAC discussions through mailing lists or wiki pages
ii. Comment on ICANN policy development through applicable mailing lists or wiki pages - Voting in
i. Elections of ALAC members, including its Chair, Liaisons or representatives serving various ICANN constituencies
ii. Other voting (ratification of statement, accreditation, surveys, et al).
Classification of ALAC Member Status
- Active
- Less active
- Standby
Definition of Parameters
- Active
i. Participation in “aa” meeting or more each “b” months
OR
ii. “ca” Contribution or more each “d” months
OR
iii. “ea” Vote in the last “f” consecutive elections - Less active
i. Participation in “ab” meeting or more each “b” months
OR
ii. “cb” Contribution or more each “d” months
OR
iii. “eb” Vote in the last “f” consecutive elections - Standby
i. Participation in less than “ac” meeting each “b” months
OR
ii. Less than “cc” Contribution each “d” months
OR
iii. Less than “ec” Vote in the last “f” consecutive elections
Remediation
- Less active members are contacted by the ALAC Chair, who notifies them that they are not measured as involved or participating in the ALAC and ICANN related activities. Such members have an opportunity to respond in defense, to articulate how they are involved and active, or to explain rationale for their modest activity.
In case communication channels are not well established between the ALAC Chair and the less active member, the ALAC Chair may involve the RALO Leadership, if the ALAC Member is a RALO appointee. The use of an impartial third-party for mediation may be utilized if it is still difficult to reach a common ground. Based upon member response, the member may either be returned to active status or remain in the less active status. - If there is no improvement after a period of 6 months, the less active member will be demoted to standby status.
- Members in standby status:
- Lose their voting rights
- Are removed from quorum, required for voting on motions and elections
- Cannot be elected as representatives in or from the ALAC
- Lose travel funding
- Are notified of the status change
- May regain less active status or even active status, if within the next 6 months
- They fulfill the conditions required for the less active or active status and regain the applicable status.
- They still do not fulfill the conditions required for either the less active or the active status and lose their standing as ALAC member.