At-Large FY22 Budget Development Workspace
This Workspace has been created to assist the ALAC/At-Large community in developing FY22 Additional Budget Request (ABR) proposals. The ALAC Finance and Budget Sub-committee (FBSC) will review all proposals submitted and will agree on which to submit to ICANN on behalf of the ALAC.
FY22 ALAC/ALT Plus Criteria for Additional Budget Requests:
In the post-ATLAS III environment, proposals should include activities that will make the entire At-Large community more effective in policy advice development.
Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
If any request is made on outreach, it should go through the CROP program or as a part of a larger ALAC request for RALO Discretionary Funding.
RALO requests should be strategic and in line with their RALO's strategic outreach plans and the At-Large 2021 Workplan and must be endorsed by their RALO prior to being submitted for consideration by the FBSC.
Priority will also only be given to those who have provided draft reports as requested as part of the FY21 ABR approval language. Final reports must be submitted by the end of FY21.
Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change. Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.
Important Documents and Resources from ICANN Finance and Policy Staff
FY22 Community Additional Budget Requests Process description and timeline FY22 Community Additional Budget Request Process
Presentation by Policy Staff on the Additional Budget Request Process - 10 December 2020
Principles that govern ICANN’s request assessment work Principles of SO-AC Additional Budget Requests
FY22 template request form FY22 Community Requests Template
FY22 Additional Budget Request Timeline
The timeline and deliverables for the process are as follows:
Timeline | Start | End | Status |
Kick off and Submission period | 09 Nov 2020 | 29 Jan 2021 | In Progress |
FBSC representatives and/or staff to send notice of opening of FY21 Additional Budget Request (ABR) process to RALOs | 18 Nov 2020 | 25 Nov 2020 | Completed |
RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to | 25 Nov 2020 | 18Jan 2021 (New. extended date) | Completed |
Discussion of Proposals with Finance and Policy Staff and FBSC | 11 Jan 2021 | 18 Jan 2021 (extended dates) | Completed |
Revised proposals to be sent to the FBSC for final review. | 13 Jan 2021 | 18 Jan 2021 | Completed |
The ALAC to review the proposed At-Large FY22 ABRs during their monthly call | 19 Jan 2021 | 22 Jan 2021 | Completed |
The FBSC to review all the RALO requests. | 25 Jan 2021 | 28 Jan 2021 | Completed |
Submissions Due – send to planning@icann.org (IMPORTANT: At-Large staff will send all At-Large requests to Planning@icann.org) | 29 Jan 2021 | 29 Jan 2021 | |
Preliminary review of requests by ICANN.org | 01 Feb 2021 | 05 Mar 2021 | |
SO/AC consultations at ICANN 70 (by request, during Constituents’ Day) | 20 Mar 2021 | 25 Mar 2021 | |
Final assessments and recommendations by ICANN.org | 12 Apr 2021 | 16 Apr 2021 | |
ICANN Board Finance Committee Review and recommendation for approval to the Board | 30 Apr 2021 | 30 Apr 2021 | |
ICANN Board review and approval at May Board meeting | 5 May 2021 | 14 May 2021 |
ALAC:
Request | Person or Group Submitting | Title of Proposal | Request Number | Description | Comments by FBSC Members | FBSC Notes and Decision | Status |
|---|---|---|---|---|---|---|---|
Judith Hellerstein | Real-time Captioning RTT of Zoom Meetings in Spanish and French | Recurring activity. Seeking 8 hours of RTT services in Spanish and 8 hours in French each month. The Spanish RTT will be off the Spanish language interpretation that is already provided and the French Translation will be off the French language interpretation in the calls. Currently, RTT in English has made it to the core budget, but if for some reason it drops out of the core budget of ICANN than we would like this ABR to cover that RTT in English as well. | JH--Strongly Support MH-- strongly support JC – Strongly support MM – Supportive but would want to see some stats re: use at the end of the year RH - Support, but agree with MM DK - Strongly support NA: “Real-time Captioning RTT of Zoom Meetings in Spanish and French” Comments: A) Title: I suggest adding to the title “Pilot” to be Pilot Real-time Captioning RTT of Zoom Meetings in Spanish and French Reasoning: To see if it does provide value for money. I mean if there will be enough users to this service. B) A comment on: Could this proposal splitted into two pilots. 1) To provide a real-time Captioning RTT in Spanish/French 2) To provide a translation to the English real-time Captioning RTT to the other language (French/Spanish) and make it available with the recording of the session. C) Regarding the integration of more than one language of the RTT into Zoom, I expect it to be very complex. Hence providing the RTT of the non-english language through a separate stream link might be feasible. I’m with the support of this ABR proposal. | Approved | Submitted to Planning | ||
Threaded Discussion and Decision Support Toolset: Licensing, Adoption and Training | Jonathan Zuck | Threaded Discussion and Decision Support Toolset: Licensing, Adoption and Training | Procurement of, Approval of, Training on a threaded discussion and consensus tool. The two recommended by the Technology Task Force (TTF) are Loomio (https://www.loomio.org/) or Slack with an addon called Cloverpop (https://www.cloverpop.com). Diversity Leads to Better Decisions Research shows that decision made with a diverse (gender, age and geography) set of participants tend to be better in terms of objective realization, buy-in and longevity. The good news is that ICANN, generally, and the At-Large community, in particular, are well positioned to enable consensus building and durable decisions with a very diverse population. Unfortunately, the tools at our disposal to do so (email, Skype and Confluence) are not fit for purpose. The barriers are technical, cultural and lack of focus. Good Discussions Require Focus While the high volume of Zoom calls play their part, a great deal of consensus building and decision making needs to take place asynchronously. To date, the primary asynchronous tool at our disposal is email which is fraught with pitfalls because conversation threads are informal, usually broken into multiple threads by various email clients and often diverted to other topics. So a random +1 rarely has its intended effect. This is where threaded discussion tools come into play. These tools demand structure and persistent threads of conversation that are easy to follow. For those less interested in being in a separate application, threaded tools allow for the primary interaction to, in fact, take place over email but threads are maintained. Consensus Building is Incremental With very few exceptions, most topics for discussion do not have a single decision to be addressed but a series of smaller decisions about priorities, costs and benefits, success measures and metrics. Here an important role is played by different kinds of ad hoc polling and “temperature taking.” Instead of endless prose, very specific questions are asked of participants along the way to ensure momentum towards consensus is maintained or at least the lack of consensus is recognized. There are certainly polling tools out there including Survey Monkey and Google Forms, etc. but unless those polls are integrated into the discussions and documented, they often fail at their objective. Decision Recording is Crucial Critical to the process of incremental consensus building, is the recording of decisions along the way. If a point is settled and documented, it is far less likely to be revisited haphazardly. Instead, if a participant wishes to bring a new perspective or data to a previous decision, it is with intention that a conversation is reopened. Dedicated decision support tools facilitate decision trees and documentation of “settled” questions so that forward momentum is retained. Asynchronous Threaded Decision Support Encourages Diversity of Participation There are a number of challenges to diverse participation in international consensus building including cultural differences with regards to speaking up on a call, time zone differences, languages and differences in information. processing. Dedicated decision support tools help to address these barriers in a number of ways. First, asynchronous participation allows for more contemplation at a time, convenient to the participant. Words can be considered carefully before being shared. Second, the extensive use of polling allows for silent participation in decision making. Most participants on Zoom calls are silent but participation in polls is much higher. Slack vs Loomio The Technology Task Force has evaluated a number of decision support tools and finds that Loomio is the best fit for the At-Large community. The decision support is integrated into the product, built from the ground up to support consensus building. Loomio is also open source so, if ICANN chose at some future date, it can be hosted on ICANN servers without requiring a relationship with an outside host. Even with hosting, the cost to non-profits is minimal, however. Slack, on the other hand, is a more mature commercial product, with which ICANN staff are already familiar. The learning curve would onlv involve the decisions support addon, Cloverpop. The decision such support is integrated enough to serve the purpose and there might be some benefit to continuity with existing supported technologies inside ICANN. Timeline: 1st Quarter FY22, ongoing Deliverables: 100 User, non-profit license, two trained At-Large staff members Requesting: Staff Training At-Large Training | JH-Support. Jz mentioned Loomio or slack with the clover pop addition. We really do need this especially if it works with mobile MH--Heidi - there was additional info on JZ's application form for this. This would be a great tool for CPWG to trial for their conversations rather than using the wiki JC – Agree with MH; JZ has mentioned use of Loomio with Cloverpop, and Slack, in particular, which I strongly support. MM - Supportive although not really familiar with these; General feeling in the community that we need to improve our tools in this area. RH - Not sure if this must be a At-Large ABR or a decision from ICANN IT DK - I do support | Approved | Submitted to Planning | |
Translation and Publication of Materials for Individual User Education on DNS Abuse | Jonathan Zuck | Translation and Publication of Materials for Individual User Education on DNS Abuse | The At-Large intends to create a kind of DNS Abuse Education “toolkit,” for use, not only by the At-Large (and its ALs) but other non-profit organizations and institutions. The At-Large has played a leadership role in bringing the issue of DNS Abuse to the foreground within the ICANN community. Through, several public meetings, we have brought diverse groups together to cooperate on finding a path forward to mitigate DNS Abuse, something which plagues the individual user community more than any other. That said, there is a recognition, by everyone, that the real answer lies with the users themselves. Only so much can be done to protect users from malicious phishing, pharming, malware and identify theft. The best protection for end users is education and diligence on the part of those users. Accordingly, during ICANN67, the At-Large announced that, in addition to our policy related efforts, we would be launching an education campaign to help individual end users to better protect themselves. The At-Large community is in an ideal position to execute on such a campaign, given our broad and deep structure of At-Large Organizations (RALOs) and At-Large Structures (ALSs). This campaign has the following steps:
The At-Large community will develop these materials into a webinar which we will deliver several times to refine and then train RALOs and ALSs to deliver the materials in their local language and geography. The At-Large community has a long partnership with ISOC and other non-profits which should provide numerous other opportunities and channels for outreach and distribution of the webinar and associated materials.
It is anticipated that the primary outside expense will be the translation and republication of the diverse set of materials we identify. Timeline: 1st Quarter FY22, ongoing Deliverables: Resource Library Delivered Webinars in each Region ICANN Learn Course on “Protecting Yourself from Online Attacks and Malware.” Requesting: Zoom Conferences Web Design Resource Management ICANN Learn Support. At-Large Call support. Language services. Extensive language services are essential during collection, evaluation and republication phases. | MH--Similarly for this application I strongly support this application to get information out about DNS abuse to the wider community. It would require more money to go into the comms budget to cater for the work which would come out of a small At-Large publication production team similar to our current ICANN Learn teams JC – Support. MM – Supportive; any end-user targeted info we can release to the wider community in formats they can easily absorb would be very helpful JH-Support RH - Support DK - Support From: Survey - bundle all request for workshop training on DNS related issues together and send them as one request for ABR, if allocated it will be split among all the applicants. | Approved | Submitted to Planning | |
Jonathan Zuck | Professional Individual End User Poll | Background The ALAC is charged with representing the interests of “individual internet users,” within the ICANN community and the context of ICANN Policy Development. Because “individual internet users” are not truly a type of individual but rather a class of activities, it is often sufficient to surmise the interests on individual end users with logic. However, there are certainly aspects of internet usage that those with more experience take for granted and it behooves the ICANN community generally and the At-Large community specifically, to “take the pulse,” as it were, of the broader individual user community. Issues such as universal acceptance, string confusion and semantic expectation are areas where more knowledge would be helpful to the ICANN community. For example, the research, conducted by the CCT Review Team, revealed an individual user preference for a more semantic web, where the gTLD is more closely related to the purpose of the corresponding websites. This is especially true in otherwise “highly regulated” areas such as finance and healthcare. One could expect these preferences to vary by region, culture, gender and other factors and knowing them would allow the At-Large to even better represent these interests. Another area of interest is individual internet user experience with the web. Is DNS Abuse as pervasive as it appears to some? As we balance the economics and interests of contracted parties and registrants with the interests of non-registrant users, knowing how pervasive the challenges truly are will help tip the balance. Finally, what impact have Apps, Search Engines and social media impacted how people browse the web? Many within the At-Large community have fielded ad-hoc surveys using tools such Google Forms and Survey Monkey and received valuable feedback. However, so-call “self-selection” polls are known to be flawed when attempting to survey a larger, less known, population. Similarly to ICANN public comments, self-selection polls are subject to selection bias as well as influence by those with an interest in a specific outcome. An At-Large Individual Internet User Poll The issues outlined above are merely examples of topics that could be covered by a poll. A polling effort would necessarily include:
As the CCTRT discovered, fielding an international poll is not cheap, so great care would be taken with the question formation and it might make sense to begin with a single language and region to see how useful the information turns out to be. Deliverables: The key deliverable would be the results of a professional poll on individual internet user proclivities, concerns and interests. Technology Support: There would need to be a series of Zoom calls to establish the priorities and questions of the survey. Language Services Support: Ideally, discussions of the survey would take place in multiple languages, as would the survey itself. | JH--Support but needs more clarity on whether they are looking for funding for the survey tool or just the analysis and discussions? Also no mention of captioning which I think is needed here MH--This is a project that a team from At-Large working with ICANN Org staff could develop for a specific purpose. Not sure if we need to make the request for an ABR or whether we could put forward a proposal for a particular poll and ICANN Org could administer it. Its all in the purpose of the poll and the questions you ask, but Survey Monkey or one of those tools could do this. Hasn't ICANN already got an account we could use? JC – Strongly support. JZ has clearly mentioned, "A polling effort would necessarily include:
So, the focus is less about the tool itself but the designing of the poll to address his points 1-3 to best capture the data we need to formulate positions/direction. It is the designing that we require professional support for. MM – agreeing with JC that this might need breaking down. Just getting experts to design a poll around various topics is no mean feat. RH - I think more clarity is needed, also some kind of budget MH - would we not have the expertise within At-Large and even Comms to design appropriate polls for our purpose? | Yes | Submitted to Planning | ||
Final (Travel support to ICANN Meetings for three young people) | Sebastian Bachollet | Involving Youth in At-Large | Following ATLAS III involvement of some youths in each RALO. In complement of the work done by NextGen & Fellowship programs. Following the need to have a longer-term engagement of youths in RALOs/At-Large activities. Adding 3 slots for young to participate to ICANN meetings One for the region of the meeting and 2 additional Timeline: FY 2022 Seattle (AGM) EU - NA - LAC San Juan (CF) LAC - NA - AF The Hague (PF) EU - APAC - AF Requesting: RALO Support Staff assistance Zoom Room Interpretation in 6 UN languages Adding 3 slots for young to participate to ICANN meetings | JH--This is really confusing as it seems to be similar to the one ahead of it. JC – I suspect ICANN will require an explanation of how and why this need is not met through NextGen or Fellowship programs. MH - agree MM – agreeing with JC RH - Focus of Next Gen/Fellowship is not former ATALS III ambassadors. Yes, it can be included in those programs, but they must include our ATALAS III ambassadors SBT - it is an At-Large specific. NextGen is for young people to learn about ICANN in general. But then it is diffiicult to have them involved into SO/AC. It sii why we suggest to support 3 youngs (if possible already ATLASIII ambassadors) NA: No: ABS request doesn’t provide travels support to third party. From Survey: This should rightfully be an ALAC Proposal but needs additional rationale on why it is needed outside of the existing ICANN Fellowship and NextGen programs. | Yes (with revision) Leadership confirmed ABR is final. Submit as ALAC proposal. | Submitted to Planning | |
At-Large delegation for IGF Global in Poland (Katowice 2021) Final (Travel Support for At-Large Delegation to the 2021 Global IGF) | Sebastien Bachollet | At-Large delegation for the IGF in Poland (Katowice 2021) | IGF global were organized in 2017 in Geneva (Switzerland – Europe), in 2018 in Paris (France – Europe), in 2019 in Berlin (Germany – Europe), virtually in 2020 and virtually will be organized in 2021 in Katowice (Poland – Europe). IGF Global face-to-face is organized for the 4th years in a row in Europe but for the 1st time in Eastern Europe. To allow the participation of At-Large and organize its presence during Global IGF each of the last 3 years EURALO used one on its crop slot. This proposal is to leave a crop slot to Euralo and to allow a new opportunity for At-Large to be more involved in Eastern part of Europe (covering both EU and AP). As ICANN is now very much organized around 3 pillars: ICANN Board, ICANN Org. & ICANN Community. Part of the ICANN Community budget will be used by At-Large in the following way. At-Large delegation proposal for IGF Global in Poland (Katowice 2021):
Requesting: At-Large Staff support Zoom to prepare the face-to-face or/and online meetings All ICANN supported languages and RTT Video & infographic production Request Number - 3 or 8 people | JH--Confused it seems to be also asking for spots for 3 young people. Makes it seem too similar to the earlier one. We should have distinct proposals MH - Except that this is for getting leaders to the IGF the previous one was for getting youth to ICANN meetings. SBT - Not at all JH. It is to have a At-Large leaders delegation to IGF Global. NA: For the travel request to the IGF 2021 it could be provided if it justified according to the ABR principle: Travel and Project Related Principles: “21. A travel or sponsorship request will only be granted for ICANN-hosted or ICANN-sponsored events unless it is either (1) consistent with existing ICANN regional engagement strategies, (2) involves internet governance or DNS topics or (3) is otherwise coordinated with the ICANN Stakeholder Engagement Vice President responsible for the region in which the event or activity is held From Survey: This should be an ALAC Proposal but can be spearheaded by EURALO. | Yes (with revision) Leadership confirmed ABR is final. Submit as ALAC proposal. | Submitted to Planning |
RALOs:
RALO Requesting | Request | Person or Group Submitting | Title of Proposal | Request Number | Description | Comments by FBSC Members | FBSC Notes and Decision | Status |
|---|---|---|---|---|---|---|---|---|
AFRALO | Chadian School of Internet Governance 2021(TdSIG 2021) Final | HOUSE OF AFRICA | Chadian School of Internet Governance 2021(TdSIG 2021) | To organize and deliver the Second edition of Chadian School of Internet Governance (TdSIG). This would be a fourth -day capacity building event to provide 12 sessions in-depth knowledge of Internet Governance (IG) issues to approximately 60 individuals. TdSIG gives Chadians room to learn more about Internet Governance and subsequently continue to participate in the IG space both locally and regionally. TdSIG was initiated by HOUSE OF AFRICA in collaboration with ADETIC and others Stakeholders (Moov telecom, Ndjamena University, ICT Minister, Chadian Journalist Union …. ) for the benefit of members of the Chadian Internet community to actively participate in IG and ICANN process as well at the ATLARGE. This school is to train various stakeholders in Chad and abroad on Internet Governance and related issues. Also TdSIG is to "bring Chadian End-Users, Chadian youth, Women and professionals in the digital economy and all Stakeholders closer to the global internet ecosystem", by teaching them the history of the Internet, its technical management, an overview concepts, issues and institutions of Internet governance and Internet architecture, infrastructure, standards and protocols and management of Internet names and numbers and enable them to understand in depth the new challenges of Internet governance. Specific objectives The specific objectives of the TdSIG are:
We will multiple sessions on topics of relevance & relation with ICANN Ecosystem and IG :Example--- Introduction to Core Internet; Internet Governance Ecosystem , better understanding of how Domain Name System (DNS) works, cybersecurity, the digital divide ,DNS Abuse for All Stakeholders , IG Perspectives: Social, Political and Cultural ; Evolution of the Multistakeholder Model of ICANN and IG : Past, Present and Future The protection of the personal data of Internet end- users in the age of DNS, ICANN: The Global Internet Regulator and Its Role in Stability of Critical Internet Resources, management of national cctld .td , How to engage in ICANN and IG, Internet Geopolitics, Timing: The TdSIG is planned to be held from September 1-4, 2021 Details: There will be at least sixty (60) participants in the School of Internet Governance coming from the entire Stakeholder (CSOs, Government, academia, technical community, Youth, Women, and Media) and respecting also women gender. And 5 trainers/speakers from local and outside. Requesting: Venue rental for four days, catering and communication, video, t-shirts. As we will invite 3 Speakers from ICANN we request covering the travel expenses Cost: $7,573 | JH--Support but needs more info on what sessions they are offering? Think proposal could be strengthened by adding in the proposed sessions and showing how these sessions can build up capacity of users on Domain Name issues MH--what is the direct relevance to ICANN, domains or other ICANN sections - can this be done online similar to what Glenn and Alfredo have done . was helpful to get Sebastien's input having attended last year's SIG JC – I don't object to this proposal on the basis of it "teaching them the history of the Internet, its technical management, an overview concepts, issues and institutions of Internet governance and Internet architecture, infrastructure, standards and protocols and management of Internet names and numbers and enable them to understand in depth the new challenges of Internet governance" but it should be subject to local pandemic protocols. JH's suggestion to strengthen the proposal is a good one. MM – I think schools of Internet Governance are the best way to draw potential participants into the ICANN ecosystem. So am supportive of the idea with the proviso that the multistakeholder system needs to be highlighted. Also cost seems high for 60 participants From Survey:bundle all request for Schools of Internet Governance together and send them as one request for ABR, if allocated it will be split among all the applicants. | Yes (with revision) | Submitted to Planning | |
AFRALO | Digital inclusion, Chadian girls at coding (F2F Training for secondary students) | Action pour l’Education et la Promotion de la Femme | Digital inclusion, Chadian girls at coding | In collaboration with our partner Wenaklabs, we will organize a discovery and initiation workshop in computer coding for young people aged 13 to 17 for 20 hours spread over eight weeks (between July 1 and June 30, 2022). During this period, more than 50 students (girls and boys) from 10 secondary schools in N'Djamena will be introduced to the use of Scratch software (Scratch is free software) for the creation of video games and the acquisition of knowledge. basics on making cartoons. During this workshop, participants will show their ingenuity by creating their own fun animations. The main lesson learned from this initiative lies in the immensity of the potentialities of adolescents who lie dormant for lack of an awakening and technological reinforcement mechanism. AEPF-Tchad and its partners will very soon initiate during the school holidays, a series of advanced training courses on computer programming languages at the service of pupils and students of N'Djamena, and will lead with them practical projects allowing them to create the start-up of the future. We will ensure that more than half of the beneficiaries are girls. These girls are going to be role models for others. We will rent a room with computers and internet for the training. We will call on other technical partners for the success of the project. Images and activity reports will be shared throughout the ICANN community and on social media. The beneficiaries' productions will also be shared and the activities covered by the media. The direct beneficiaries of our project are the pupils (girls and boys) of secondary schools in N'Djamena. They are young people between 13 and 17 years old. |