AC Chat: 2018-08-20 ALAC Subcommittee on Outreach and Engagement

Claudia Ruiz:Welcome to the ALAC Subcommittee on Outreach and Engagement Call on Monday, 20 August 2018 17:00 UTC

  Claudia Ruiz:https://icann-community.atlassian.net/wiki/x/L-TvBQ

  Tijani BEN JEMAA:Hello

  Daniel K. Nanghaka:Hello Jana

  Daniel K. Nanghaka:Hello Tijani

  Priyatosh Jana:hi Daniel

  Daniel K. Nanghaka:Welcome to the Monthly Call

  Tijani BEN JEMAA:Hi Daniel and all

  Adrian Schmidt:Hello! Thanks!

  Adrian Schmidt:Good day to everyone!

  Ali AlMeshal:Hello everyone

  Priyatosh Jana:hello everyone

  Alfredo Calderon:Hello to all!

  Alfredo Calderon:Hi Adrian!

  Adrian Schmidt:Hola Alfredo!

  Montresor KONAN:Hello everyone

  Maritza Aguero:Hiiii

  Glenn McKnight-NARALO:Hi

  Lilian De Luque:Hi

  Cheryl Langdon-Orr (CLO):Ohh Dear

  Adrian Schmidt:That's a lot of eco...

  Siranush Vardanyan:hi everyone

  Glenn McKnight-NARALO:someone is speaking

  Cheryl Langdon-Orr (CLO):looping

  Heidi Ullrich:Welcome!

  Glenn McKnight-NARALO:i am muted till needed

  Glenn McKnight-NARALO:no echo now

  Cheryl Langdon-Orr (CLO):yes there is

  Olivier MJ Crépin-Leblond:yes but I keep on hearing this "yeah" yeah yeah

  Olivier MJ Crépin-Leblond:LOL

  Dev Anand Teelucksingh:lol

  Ejikeme Egbuogu:Good evening everbody

  Olivier MJ Crépin-Leblond:this is like a broken record :-)

  Alfredo Calderon:What !!! Do we have gremlins on this call?

  Ejikeme Egbuogu:*everybody*

  Cheryl Langdon-Orr (CLO):We seem to

  Maritza Aguero:Gremlins hahaha @Alfredo!

  Glenn McKnight-NARALO:Its  1 pm for me here in Oshawa

  Glenn McKnight-NARALO:Started at 6 am with Satish on the 3rd School of  IG

  Adrian Schmidt:Hi Glenn

  Michel TCHONANG LINZE:Hi all

  Cheryl Langdon-Orr (CLO):Hi

  Glenn McKnight-NARALO:Hey  Adrian

  Glenn McKnight-NARALO:@Adrian did they decide who got the  ARIN fellowship?

  Heidi Ullrich:Hi All, the agenda has been updated. Please refresh your agenda page at: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99611695/2018-08-20+ALAC+Subcommittee+on+Outreach+and+Engagement

  Glenn McKnight-NARALO:Thanks  Heidi

  Lilian De Luque:thanks Heidi

  Maritza Aguero:Thank you @Heidi

  Isaac Maposa:Hi Everyone

  Priyatosh Jana:thanks Heidi

  Alfredo Calderon:Still hearing a Daniel repeating his self.

  Fatimata:Hello everyone

  Daniel K. Nanghaka:Can I just use the AC

  Heidi Ullrich:Congratulations to all the new SC on O/E co-Chairs!!

  Claudia Ruiz:Welcome Sara Kiden

  Maureen Hilyard:A great Leadership team

  judith hellerstein:congrats everyone

  Fatimata:Thanks All

  Glenn McKnight-NARALO:Some one keeps  saying thank you

  Olivier MJ Crépin-Leblond:It's the recording of the loop.

  Lilian De Luque:congrants all the new co-chairs

  Olivier MJ Crépin-Leblond:before it was "yeah yeah yeah" :-)

  Heidi Ullrich:New page to add comments to the draft SC on O/E strategy see: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99612307/Sub-Committee+on+Outreach+and+Engagement+-+Strategy+Plan

  Glenn McKnight-NARALO:It sounds like  Elvis  Presley when he finished his  show'  Thank  you, thank you very much...

  Heidi Ullrich:This is NOT the same as the RALO outreach strategies.

  Cheryl Langdon-Orr (CLO):it is a very polite loop though

  Claudia Ruiz:Welcome Eranga Samararathna

  Glenn McKnight-NARALO:Tijani  hand is up

  Fatimata:I can't hear anymore

  Glenn McKnight-NARALO:i can still hear  Daniel

  Cheryl Langdon-Orr (CLO):same here

  Eranga Samararathna:Thanks Claudia

  Fatimata:I can now

  Heidi Ullrich:@David, what is the deadline for comments to the draft SC on O/E strategy?

  Heidi Ullrich:The organigram/organizational chart is in the Google doc at: https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1eLWtFDtIcCzr3PPBNtXmZq-2DtAtuHZS4FXBalsCNOJ4Y_edit&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=CXERzIws_vaPY8WrLB9yz2PICpecEh3yA9MaabnyyBk&m=6pGx_yoMvtWwzz0nCfPaY5b0pQ5PwJHxWRyLKTgENxg&s=HTrB1rIeRWV6i-eE0mpi2B3hsEAU2MrZUD0eMPEiexs&e=

  Glenn McKnight-NARALO:We need to set a time. I assume we will do a face to face meeting in Barcelona

  Claudia Ruiz:Welcome Sarah Kiden

  judith hellerstein:hi Sarah and others

  Alfredo Calderon:+1 to a Face-to-face in Barcelona.

  Heidi Ullrich:@Glenn, a meeting of the SC on O/E is being scheduled for ICANN 63.

  Heidi Ullrich:90 mins I believe.

  Alfredo Calderon:Great news, @Heidi.

  Glenn McKnight-NARALO:At large review  items

  Glenn McKnight-NARALO:Items #5 & #12 (related)Uneven contribution of At-Large to a coordinated ICANN strategy for ‘Outreach andEngagement’. Missed opportunities for coordination with other constituencies and ICANN staff.

  Lilian De Luque:will be great

  Sarah Kiden:Hi everyone. Sorry I'm late. My connection failed me today

  Glenn McKnight-NARALO:# 7Excessive amounts of At -Large Community time spent on process and procedure at expense of ALAC’s mandated responsibilities to produce policy advice and coordinate outreach and engagement activities.Too many internal working groups are a distraction.

  Lilian De Luque:hi Sara!

  Ali AlMeshal:yes

  Fatimata:yes

  Heidi Ullrich:The Google doc is posted at: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99612307/Sub-Committee+on+Outreach+and+Engagement+-+Strategy+Plan

  Glenn McKnight-NARALO:#13Need more systematic RALO participation in regional events

  Lianna Galstyan:Hi everyone.

  Maritza Aguero:Does the google doc is going to be opened for comments?

  Heidi Ullrich:If you have any questions on the CROP for CROP or GSE staff, please post at: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99620792/Community+Regional+Outreach+Program+CROP+FAQs

  Glenn McKnight-NARALO:Thanks 

  Glenn McKnight-NARALO:Its important to hve  timelines

  Glenn McKnight-NARALO:nope

  Heidi Ullrich:Deadline for comments on the draft Strategy: 3 September

  Heidi Ullrich:Deadline for comments on the draft Strategy: 3 September

  Dev Anand Teelucksingh:The TTF description : "The At-Large Technology Taskforce (TTF) evaluates and reviews different technologies and tools that can help the ICANN At-Large Community (including the At-Large Advisory Committee (ALAC) communicate, collaborate and accomplish their goals and objectives for ICANN activities. These tools range from chat tools, web conferencing tools, captioning to anything that will help Individual Internet users become active in the At-Large Community. Technology provides the tools that enable people to connect, collaborate, and work towards making the world more accessible, enabling the benefits of the Internet to be available to all."

  Fatimata:Thanks Heidi

  Cheryl Langdon-Orr (CLO):Thanks for the question though Glenn any indicators on costs and ease of implementation of this SC's recomendations that we are making will also be very useful for the ARIWG to further process

  judith hellerstein:I am on two calls at the same time taking a page out of Cheryl's schedule

  Fatimata:I have serious connectivity issues today

  Heidi Ullrich:The only two completed strategy plans staff have received are from EURALO and NARALO.

  Alfredo Calderon:Echo...

  Glenn McKnight-NARALO:too much echo

  Glenn McKnight-NARALO:no idea what he said

  Dev Anand Teelucksingh:lots of echo from tijani

  Fatimata:I have to attend another call in 3mns

  Maritza Aguero:What is the deadline for completing the RALO strategies?

  Glenn McKnight-NARALO:I think it was Aug 5

  Ali AlMeshal:APRALO is ready as well

  Maritza Aguero:one week from today @Daniel?

  Maritza Aguero:Noted please tat the cochairs have being reciently selected please...

  Maritza Aguero:lots of noise sorry

  Dev Anand Teelucksingh:Also, without a strategy approved by the RALO, and approved for GSE, no CROP regional proposals can be submitted

  Maritza Aguero:@Dev: Agree!

  Fatimata:thanks Dev

  Maureen Hilyard:It is unfortunate that the CROP or GSE team were not available, so that RALOs could confirm what they might include into their strategies

  Sarah Kiden:Who are the Co-Chairs from other RALOs? I know AFRALO and now NARALO

  judith hellerstein:people can submit trips but they will not be approved until GSE approves the outreach strategy

  Maureen Hilyard:@Sarah the co-Chairs are listed in the agenda

  Isaac Maposa:@Sarah they are listed on the Introduction section of Agenda

  Sarah Kiden:Let me check. Thanks @Maureen!

  Heidi Ullrich:@Sarah: AFRALO - Fatimata Seye SyllaAPRALO - Ali Al MeshalEURALO- Matthias M. HudobnikLACRALO - Maritza AgüeroNARALO - Glenn McKnight

  Sarah Kiden:Thank you, Heidi!

  Maureen Hilyard:Thanks Ali..

  Cheryl Langdon-Orr (CLO):Thanks Ali,   be great to see this resent to satff to ensure it is officially received now

  Sarah Kiden:Question:  (From Ali's update) - Can we now use CROP for IGF? I remember previously it was no. Or did this change?

  Heidi Ullrich:See Maureen's blog from her participation in meetings in Vanuatu: https://icann-community.atlassian.net/wiki/spaces/CRALO/pages/98636576/Asia+Pacific+Regional+Internet+Governance+Forum+APrIGF

  Matthias Hudobnik:can nobody hear me

  Ali AlMeshal:@Sarah , No if it is not in your region

  Maureen Hilyard:@Matthias.. sorry I couldn't hear you

  Lianna Galstyan:so, for the upcoming 2 years the IGF will be in Europe

  Sarah Kiden:@Lianna, that's why I was asking

  Matthias Hudobnik:@maureen can we try it again

  Dev Anand Teelucksingh:So two questions re: CROP I've added to https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99620792/Community+Regional+Outreach+Program+CROP+FAQs :

  Heidi Ullrich:@Matthias, we are working with Adigo to unmute you.

  Dev Anand Teelucksingh:1) CROP FY19 specifies that proposals can only be for trip to an ICANN Public Meeting or official ICANN-organized meeting. Can a list of upcoming FY19 ICANN organised meetings be provided and examples of ICANN organised meetings in FY19 ? 2) To confirm, since IGFs (national or regional) aren't organised by ICANN, an interpretation is that CROP proposal to attend national or regional IGFs are not allowed. Is this so?

  Cheryl Langdon-Orr (CLO):Thanks Heidi... be good to have that blog page linked to the right reporting pages for future record... It was an excellent event  (I attended remotely)

  Glenn McKnight-NARALO:Thanks

  Glenn McKnight-NARALO:I will speak about the  IFF Booth Nov 11- 14

  Heidi Ullrich:RE ICANN 63, a table will be provided with the following materials: Here is what we provide for complementary:•            6-ft Table with Skirt•      2 Chairs•             Power Connection•        1 Screen Monitor•                Presentation Laptop•    Laptop Stand (TBC)•       1 Trash Can•      Pull-up Banner space behind the table

  Glenn McKnight-NARALO:IGF Booth  Nov  12-14  No day Zero

  Glenn McKnight-NARALO:i Ill make up a flyer of the list of speakers.  Need update on who is attending IGF PARIS

  Heidi Ullrich:At-Large at IGF workspace at: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99613253/At-Large+Outreach+Activities+at+IGF+2018+Paris

  Heidi Ullrich:This includes a sign up page for the booth.

  Glenn McKnight-NARALO:https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99612350/At-Large+ICANN63+Booth+Sign-up+Sheet

  Glenn McKnight-NARALO:Heidi it needs a table  for people to volunteer

  Maureen Hilyard:Thank you Matthias - interesting activities.

  Glenn McKnight-NARALO:How about  ATLARGE Pins?

  Heidi Ullrich:@Glenn, yes, there will be pins :)

  Heidi Ullrich:Keep in mind this will be the 20th anniversary of ICANN

  Daniel K. Nanghaka:That is great - its going to be big

  Heidi Ullrich:Perhaps the co-chairs could follow up with people from their region.

  Matthias Hudobnik:@maureen you are welcome

  Glenn McKnight-NARALO:I need details to make a flyer  for the session

  Glenn McKnight-NARALO:no audio

  Cheryl Langdon-Orr (CLO):he is in the AC and was in the audio bridge earlier on

  Heidi Ullrich:Perhaps a welcome back could be prepared to respond to people who show interest at booths

  Heidi Ullrich:Sorry - Welcome Pack

  Tijani BEN JEMAA:Yessss Heidi

  Cheryl Langdon-Orr (CLO):LOL

  Heidi Ullrich:That happens to me more than I care to admit!

  Siranush Vardanyan:please, note that Saturday we have Newcomers Day from 10:00-15:00 and all new Fellows and NextGenners will be at the Newcomers Day - just FYI for planning purposes

  Alfredo Calderon:@Siranush, important point.

  Alfredo Calderon:If Saturday is chosen, we will not have these newcomers and Fellows available.

  Siranush Vardanyan:thanks, Olivier

  Olivier MJ Crépin-Leblond:@Alfredo: why are we not going to have newcomers and fellows?

  Alfredo Calderon:@Olivier, with proposed schedule you mentioned that issue will be taken careof.

  Maureen Hilyard:Yes, It will be possible if, as you say, to start at 15.15 on Saturday then work towards the cocktail event..

  Dev Anand Teelucksingh:Good idea to put newcomers in front and "oldtimers" in back

  Olivier MJ Crépin-Leblond:@Alfredo - thanks!

  Alfredo Calderon:@Siranush, can a large enough room be used to after our session use it for NCSG & ALAC?

  Olivier MJ Crépin-Leblond:@Alfredo --- genius idea! Yes! We could take over from the Newcommers day after a short break! That could be super

  Siranush Vardanyan:Just FYI as well, we also will hold Fellowship Social gathering on Saturday from 18:30-20:00, so you can join this networking event right after At-Large/NCSG outreach activities

  Siranush Vardanyan:@Alfredo - this will depends on how Meetings Team will plan, I am not aware of rooms availabilities

  Heidi Ullrich:We could also invite any EURALO members as there will be a virtual EURALO GA

  Marita Moll:Sorry, have to leave. Bye all

  Olivier MJ Crépin-Leblond:@Heidi - invitations will be sent all around. But the Virtual EURALO GA is all separate.

  Olivier MJ Crépin-Leblond:and definitely not on that day

  Maureen Hilyard:Bye Marita

  Olivier MJ Crépin-Leblond:For the record, I think that ending someone to an ICANN meeting using CROP is a complete waste of money.

  Heidi Ullrich:Thanks, Olivier

  Eranga Samararathna:Bye all

  Olivier MJ Crépin-Leblond:That's just my view. And a view I have heard from several people in EURALO.

  Alfredo Calderon:Bye to all.

  Isaac Maposa:Thanks

  Sarah Kiden:Thank you everyone

  Ali AlMeshal:thanks all

  Daniel K. Nanghaka:Bye

  Adrian Schmidt:bye!

  Siranush Vardanyan:thanks all, bye

  Ejikeme Egbuogu:bye all

  Dev Anand Teelucksingh:Take care all

  Lianna Galstyan:thanks all and bye

  Maritza Aguero:byee

  Cheryl Langdon-Orr (CLO):Bye

  Michel TCHONANG LINZE:Bye all and see you

  Claudia Ruiz:Thank you all!