Date: Tuesday, 27 February 2018

Time: 19:00 - 20:30 UTC (For the time in various timezones click here)

Meeting Number: AL.Sec/CC/0218/2

How can I participate in this meeting? English Conference ID = 1638

¿Cómo se puede participar en la teleconferencia? Spanish Conference ID = 1738

Adobe Connect Room: https://participate.icann.org/atlarge-secretariat/

Participants

EUR: Olivier Crépin-Leblond, Wale Bakare

AF: Mohamed El Bashir, Fatimata Seye Sylla, Sarah Kiden

AP: Satish Babu (apology), Ali AlMeshal, Lianna Galstyan, Pavan Budhrani

LAC: Humberto Carrasco, Maritza Agüero

NA: Eduardo Diaz, Glenn McKnight

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Dial-out Participants

EN: Eduardo Diaz, Olivier Crépin-Leblond, Wale Bakare, Sarah Kiden, Glenn McKnight, Mohamed El Bashir,

ES: Humberto Carrasco

Apologies: Satish Babu, Ali AlMeshal, Maritza Aguero

Staff: Heidi Ullrich, Gisella Gruber, Silvia Vivanco, Andrea Glandon, Mario Aleman, Claudia Ruiz

ES Interpreters: Claudia and Marina

Call Management: Claudia Ruiz

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Action Items: EN       

AC Chat Transcript: EN

AC Room Recording: EN

Recording: EN, ES

Transcript: EN, ES

1. ATTENDACE

*C=Chair, S=Secretary

**P= Present,  A=Apology

2 AGENDA

2.1 Discussion Order

2.2 Discussion Items (3:45)

ITEM 001: Meeting Repurposing

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to reach consensus as to what is the purpose for these meetings and what it is what we want to get out of it.

05 February 2018:  [Recording: 07:00 ]  [Discussion]: Heidi provided some history about how these meeting were created (check recording). She also clarified that RALO Development meetings, which are held at the end of each AGM, are different to these ones.It is a team building exercise for incoming and current RALO leaders at the end of the yearly AGM. Main  Purpose Summary: Learn from each other and use space to convey single message to ALAC when necessary.  There are a total of 9 meetings of this type a year. However, extra meetings can be called if necessary. [Decision]: Carry froward to next meeting to recommend closing this discussion item.

→ 27  February 2018: [Recording: XX] [Discussion]: [Decision]: Close

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ITEM 002: Wiki Page Title Change

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to reach consensus about what title to use for the Wiki page where this meeting information is kept. The landing Wiki page title is "At-Large Secretariats Cross-Ralo Workspace" but the Wiki meeting page is titled "At-Large Regional Leadership Meetings". 

05 February 2018:  [Recording: 29:00 ]  [Discussion]: Consensus in changing Wiki title from the current one to - At-Large Regional Leadership Meetings.  [Decision]: Staff to do the change. Carry froward to next meeting to recommend closing this discussion item after verifying that title was actually changed.

→ 27  February 2018: [Recording: XX] [Discussion]: Titles were changed. [Decision]: Close

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ITEM 003: At-Large Review - An Update

LEAD: Staff

OPEN: 5 February 2018, CLOSED

DESCRIPTION: This discussion item was created to inform the group about the review most current information.

05 February 2018:  [Recording: 31:47]  [Discussion]:  Report given by Heidi and other comments made by Olivier. See recording for more information. [Decision]: Carry froward to next meeting to recommend closing this discussion item.

→ 27  February 2018: [Recording: XX] [Discussion]: [Decision]: Close

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ITEM 004: ICANN61 - Puerto Rico

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to converse about this upcoming public meeting in general. For example: extracurricular events, important scheduled meetings, etc.

05 February 2018:  [Recording: 36:00]  [Discussion]: Extracurricular activities: NASIG. Friday March 9 at 7 pm closing networking event, all present are invited. :: Gala Monday 12. :: Tuesday 13 - Sponsored Event in the Old City (TBD). :: NARALO Celebration Monday or Tuesday at noon.

[Decision]: Carry froward to next meeting to recommend closing this discussion item.

→ 27  February 2018: [Recording: XX] [Discussion]: [Decision]: Close

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ITEM 005: Secretariat Reports

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to reach an understanding about :

• Is the Wiki page title correct? 
• Why these reports are used for?
• Who reads them?
• Are they necessary at all?

05 February 2018:  [Recording: 49:00]  [Discussion]: The usefulness of the monthly RALO Secretariats reports was discussed. Decision to keep reports for now. EURALO: use them as a main repository of information and as evidence of the work performed. It will continue reporting. AFRALO: updated it from time to time but do not see any value. Most probably will not continue to report. NARALO: will continue to report for the time being. A permanent link to the newsletter Wiki may be all that it will be provided. APRALO did not comment. LACRALO: found value in keeping up with the report. Its will continue reporting [Decision]: Carry froward to next meeting to recommend closing this discussion item.

→ 27  February 2018: [Recording: XX] [Discussion]: During ICANN61 there is going to be a discussion on the newsletters in a session on Sunday afternoon for the ALAC  and the regional leadership session. It was suggested to not close this for the time being. The session is not just going to be focused only on the secretariat report but on other items as well such as the ALAC monthly reports, the liaison, and the working group reports.

[Decision]: Carry forward to next meeting.

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ITEM 006: Individual Members

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how the RALOs are implementing individual members in their space. This one is one of the BIG recommendations of the At-Large review. 

05 February 2018:  [Recording: 1:08:00]  [Discussion]: NARALO - has individual members, the group has a single vote. EURALO - has individual members, they have grouped into an Ad-Hoc ALS with its own web page, the group has a single vote. AFRALO - has individual members, the group do not have a vote. APRALO did not comment. LACRALO - discussing the issue of having individual members [Decision]: Carry forward to next meeting. 

→ 27  February 2018: [Recording: XX] [Discussion]: [Decision]:

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ITEM 007: CROP

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how each RALO goes about making sure that their members use this program and how effective it has been so far. For example:

• Who/How are trips selected/decided?
• Has this program help in increasing your membership? 
• How have you measured this? Do you have the impression that the same people in the region is the one that use this program every year? 
• Any ideas on how to make it better?

 -→ 05 February 2018:  [Recording: XX]  [Discussion]: This item was not discussed. [Decision]: Carry forward to next meeting

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ITEM 008: RIR/RALO MOUs

LEAD: Eduardo Díaz

OPEN: 5 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to learn how each RALO is managing this relationship.  For example:

• How do they support your RALO? 
• Do you participate in each other meetings or is it one way only?  
• Has this relationship helped in increasing your membership? How have you measured this? 
• Any ideas on how to make it better? 

 -→ 05 February 2018:  [Recording: XX]  [Discussion]: This item was not discussed. [Decision]: Carry forward to next meeting

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ITEM 009: ICANN 61 Face to Face At-Large Regional Leadership Meeting Agenda

LEAD: Eduardo Díaz

OPEN: 27 February 2018, CLOSED:

DESCRIPTION: This discussion item was created to create the agenda for the face to face At-Large Regional Leadership meeting that will be held during the ICANN 61 Public Meeting in Puerto Rico. Suggested ides are:

• Election time line : To synchronize election time lines across all Ralos
• Individual members (ITEM 006) : Continue discussions on how RALOs are implementing it and reach agreement on ways forward to standardize the treatment of individual members across all Ralos
• Hot topics : To reach agreement on what are the two most important current policy issues affecting end-users and develop an understanding on how each region should generate a policy advise statements for ALAC consideration on these. 

→ 27  February 2018: [Recording: 29:32]  [Discussion]: The following items were selected to be in the Face to Face agenda: Hot Topics - How can we use these to develop policy advise from the region, Individual Membership - We are doing different things in different RALOs. How can we do things in a similar way so there’s no confusion between organizations about how they do this?, CROP and other Outreach Programs -  The most important way that you can bring people and continue bringing new people and new ideas into this discussion is by going out there and telling people what ICANN does and for them to come and participate. To do this you need to have in place well defined and supported outreach programs. These are in the process of being eliminated or have been eliminated all together. For example, Outreach and engagement without CROP is an important thing to discuss. What can us as region do to mitigate this trend?, Showcases -  Do we need to collect the showcase more to successes that we have in our policy work or our ALS’s policy work relating to ICANN? Should we shift the focus of these events?,  Metrics and accountability,  Best practices from each RALO showcasing the best of the best and finally  Effective communication styles and tools. There was also an agreement to have this meeting every month and be shared by the regional chair of the following ICANN meeting.  [Decision]: Items were defined. Close.

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ITEM 010: NCUC-At-Large joint capacity building session

LEAD: Olivier Crepin-Leblond 

OPEN: 27 February 2018, CLOSED: 27 February 2018

DESCRIPTION: This item is to announce that there is an NCUC-At-Large joint capacity building session taking place on Saturday 10 March 2018, 15:15-16:45 during the ICANN 61 in Puerto Rico.

→ 27  February 2018: [Recording: 11:50] [Discussion]: Announcement given. [Decision]: Carry forward to next meeting to report on the meeting results

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2.3 Any Other Bustiness

Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

ITEM 011: [ITEM Title Here]

LEAD: [name]

OPEN: [open date], CLOSED:

DESCRIPTION: [Brief description]

3.0. Next Meeting: 

-→ 11 March 2018: [Recording: XX] [Discussion]: [Decision]: 

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Links

Wiki Page Title Change
At-Large Review 
ICANN61 - Puerto Rico 
RALO RIRs cooperation
RALO Hot topics

Community Regional At-Large Organizations (RALOs) - (main landing page)

Community Regional Outreach Program (CROP) FY18 Workspace

Regional Internet registry (RIR) MOUs with RALOs

• AFRALO - AFRINIC MOU - June 28, 2017
• APRALO - APNIC MOU - March 26, 2014
• EURALO - RIPE - NCC MOU - Nov 1, 2017 
• LACRALO - LACNIC MOU - May 24, 2017
• NARALO - ARIN MOU - 8 Feb, 2015

Secretariat reports for RALOs 

• AFRALO Reports 
• APRALO Reports
• EURALO Reports
• LACRALO Reports
• NARALO Reports

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