RALO Member CROP Selection Guidelines
AttachmentsNARALO Process and Procedure
Scope of CROP Selection Committee
The CROP Selection Committee is a three member committee who has the mandate to review all the CROP applications.
CROP Application Process
Three trips per RALO are permitted by ICANN to include flight, stipend and hotel ( no registration fees). The decision for these three trips are part of the RALO Outreach and Engagemet CROP Strategic plan. Details on the CROP guidelines should be consulted as established by ICANN staff. A Google Form is created for each trip with the appropriate questions per applicant. The selection committee members agree to meet and review all applications and provide their first and second choice. Upon their selection all the applicants will be contacted as to the decision and the CROP designate will work with the traveller to complete the CROP forms and inform the GSE of the application, The travellers plans for Outreach and followup will be discussed with the RALO
Selection Committee Membership
Duration : One Year (Not to exceed two consecutive terms.)
Number: Three members ( one from Canada, two from different regions within U.S.). The chair or secretariat of NARALO is not members of the Selection Committee.
If one of the members is applying for a CROP trip they need to let the NARALO leaderhip aware of their Conflict of Interest and the Chair and/or Secretariat will request a replacement (volunteer) for that specific request.
If prospect member is looking at apply for more than one CROP trip during term, they should not be appointed as a member of the selection committee.
Public announcement at June meeting for Committee membership and they will be prepared to assess application from July 1 to June 31 (Fiscal Year Cycle).
Selection of the committee to be made by the Chair and Secretariat - preference given to new members of the committee
Selection Community Criteria
Member Rules
Its understood that only the names and content of the applications forms will be kept confidential.
Only the name of the choosen traveller will be circulated on the public lists.
NARALO chair and secretariat are not members.
Evaluation of the application will consider
One trip per traveller will be allowed in a given FY.
All CROP travellers need to complete the Google Application forms in full.
Incomplete forms will be disqualified.
Clear strategies will be judged for each application accordingly.
Clear understanding of the NARALO Outreach Plan and integrated into the application must be evident.
Applicant is able and willing to deploy a marketing and Outreach strategy at the event and a clear plan should be demonstrated in the application form.
A full committment to the trip and the obligations for final reports and verbal report at NARALO meeting. If written and oral reports are not met, future requests will not be considered.
Comments
Further, at the end of each financial year, we should publish a transparency review, which would note:
Who was appointed to which CROP trip and links to their reports.
Who was appointed or took part in what Working Group/Committee/Review.
Who attended which ICANN meeting.
This will enable us to have a clear picture of who is participating where so if someone has a question about XYZ working group for example, they will know who to ask.
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Scope of CROP Selection Committee
The CROP Selection Committee is a three-member committee with the mandate to review CROP applications.
CROP Application Process
Three trips per RALO are permitted by ICANN. The trips include flight, stipend and hotel (but not registration fees).
The RALO Outreach and Engagement CROP Strategic plan lists the available CROP trips.
CROP participant guidelines are established by ICANN staff and will be used to guide the selection process. <we should list these guidelines somewhere>
A Google Form is created, containing questions appropriate for each trip.
The selection committee members will review all applications received by the deadline and, using the CROP participant guidelines, will provide their first and second choice.
Once finalized, the applicants will be contacted regarding the decision. The CROP designate <who is this? A staff member?> will work with the traveller to complete the CROP travel forms and inform the GSE of the application.
The successful applicant’s plans for Outreach and followup will be discussed during the next NARALO teleconference.
Selection Committee Membership
Duration : One Year (Not to exceed two consecutive terms.)
Number: Three members (one from Canada, two from different regions within U.S.). The chair or secretariat of NARALO will not serve on the Selection Committee. <what about adding a staff member to the selection committee?>
If one of the Selection Committee Members is applying for a CROP trip, they need to inform NARALO leadership that there is a Conflict of Interest. The Chair and/or Secretariat will request a replacement (volunteer) for that specific request.
If a Selection Committee member is considering applying for more than one CROP trip during their term, they should not be appointed as a member of the Selection Committee.
The Selection Committee should be convened during the June Teleconference meeting to assess applications from July 1 to June 31 (Fiscal Year Cycle).
Selection of the committee is to be made by the Chair and Secretariat - preference given to members who have not previously served.
<shouldn’t the NARALO members vote people onto this committee rather than them being selected?>
Selection Community Criteria
Member Rules
Its understood that only the names and content of the applications forms will be kept confidential. <why only? Shouldn’t ALL of it be confidential>
Only the name of the chosen traveller will be circulated on the public lists.
NARALO chair and secretariat are not members.
Evaluation of the application will take the following into account:
One trip per traveller will be allowed in a given FY.
Application form is fully completed with all requested information.
Incomplete forms will be disqualified.
Clear strategies will be judged for each application accordingly <clear strategies for what?>
Clear understanding of the NARALO Outreach Plan must be evident. <need to link to outreach plan>
Applicant is able and willing to deploy a marketing and Outreach strategy at the event and a clear plan should be demonstrated in the application form.
A full commitment to the trip and the obligations for final reports and verbal report at NARALO meeting. If written and oral reports are not met, future requests will not be considered.