CROPP 2014-08-20 Chat

  Kathy Schnitt:Welcome to the CROPP call on Wednesday 20 August 2014 at 16:00 UTC.

  Kathy Schnitt:Agenda: https://icann-community.atlassian.net/wiki/x/pcjvBQ

  Kathy Schnitt:Welcome Tijani

  Kathy Schnitt:Welcome Fatimata

  Tijani BEN JEMAA:Hello Kathy

  Fatimata:Thank you Kathy

  Fatimata:Hello All

  Tijani BEN JEMAA:Do you hear me on AC?

  Fatimata:Yes Tijani, how are you?

  Kathy Schnitt:I hear you Tijani.

  Kathy Schnitt:Welcome Allan

  Allan Skuce:Greetings.

  Kathy Schnitt:Welcome Joe

  Joe Catapano:Hello

  silvia.vivanco@icann.org:Hello everyone

  Dev Anand Teelucksingh:Hello everyone

  Ali AlMeshal:hello all

  Oksana Prykhodko:hi everybody

  Kathy Schnitt:Welcome Oksana

  Oksana Prykhodko:hi Kathy

  Dev Anand Teelucksingh:https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99611428/At-Large+Community+Regional+Outreach+Program+Review+Team+CROP+RT

  Ali AlMeshal:yes

  silvia.vivanco@icann.org:Yes who can EDIT the draft form?

  silvia.vivanco@icann.org:Okay so we need to make sure that the RT members are aware of this responsibility

  silvia.vivanco@icann.org:2 weeks for the RTeam to review the proposals

  Olivier Crepin-Leblond:There are indeed times when Constituency Travel take a lot of time due to overload

  silvia.vivanco@icann.org:Indeed Olivier

  Cheryl Langdon-Orr:yes they can be quite a choke point

  Fatimata:Shouldn't the CROPP coordinators play the RALO approval  role?

  Allan Skuce:Yes, it would be good for the Ralo Exec and the RT members to have a confirmation box before going to PPC.

  Cheryl Langdon-Orr:I agree the addition of the 'Supported by RALO' check box aids our process being double checked and understood, but if the RT member is closely involved and engaged , we should be ensuring that any way so that we know and I trust that the RALO records also show such support

  Cheryl Langdon-Orr:have a clear flow chart. with these decision modes. yes no etc.,   to be used in outreach AND actually on the form if needs be...  the form itself could utilize pop out or dialogue boxes to cross check this compliance

  Olivier Crepin-Leblond:excellent idea re: a simple flow chart

  Cheryl Langdon-Orr:the use of c.c. to RT from the Region and the protect staff. with the correspondence between CT and travellers will help

  Cheryl Langdon-Orr:that way it is monitored

  Cheryl Langdon-Orr:yes CROPP is a standard item in APRALO monthly calls

  Fatimata:same in AFRALO

  Allan Skuce:Skype.

  Cheryl Langdon-Orr:we see the meeting as the aggregation and local outreach and discussion point / opportunity but deliberations an and are done in email in between as well

  silvia.vivanco@icann.org:@ Dev could I suggest an email to all RALOs  with  a summary and RT members involvement

  Ali AlMeshal:in our RALO Yes

  silvia.vivanco@icann.org:we need to repeat  the message

  silvia.vivanco@icann.org:Yes, correct OCL, we can add this item in all RALOs call

  Cheryl Langdon-Orr: Ali we also have a good cross over of team members and resisabilities

  silvia.vivanco@icann.org:I can add it and invite Dev to speak + the member of the RT

  silvia.vivanco@icann.org:Dev I noted this as AI

  silvia.vivanco@icann.org:I will invite you and the RT member

  Olivier Crepin-Leblond:Yes -- and use this flow chart to explain in each RALO call

  silvia.vivanco@icann.org:I have noted flow chart to send to all RALOs as AI

  Olivier Crepin-Leblond:Clarification: when I said "each RALO call" I mean only once per RALO. But one cycle covering all RALO calls

  Olivier Crepin-Leblond:not every month!!! :-)

  Fatimata:+1 OCL

  Ali AlMeshal:+1 OCL

  silvia.vivanco@icann.org:Ok Olivier noted so 1 time, we can add this agenda item for all SEPTEMBER RALO calls only

  Cheryl Langdon-Orr:We just need to point the applicants to tat rather than fill monthly meetings with Dev or any of us doing new materials YES

  Olivier Crepin-Leblond:No

  Olivier Crepin-Leblond:I disagree

  silvia.vivanco@icann.org:@ Dev speak closer to the phone

  Cheryl Langdon-Orr:we use those for te RALO based orientation and outreach to the project YES

  Ali AlMeshal:opps my agreement was for what Cheryl so the +1 was for Cheryl not OCl sorry again

  silvia.vivanco@icann.org:I agree with Olivier

  silvia.vivanco@icann.org:there is too much information, this can be confusing

  Allan Skuce:It doesn't help if we don't understand it.

  Cheryl Langdon-Orr:III see what you mean OCL that is what the new material and flow. hart is focussed on it epneeds to be IN this style and methodology...

  Olivier Crepin-Leblond:OK for videos for our CROPP RT members to understand what animal we are working with, but we should not forward this information to the RALOs. We should provide the RALOs with our CROPP-RT material only

  Cheryl Langdon-Orr:again our slot beach moth in the call helps here Ali

  Fatimata:We have CROPP in our monthly agenda to urge members to look for new opportunities and to provide updates on CROPP activities.  So a simple material on CROPP would be very useful

  Cheryl Langdon-Orr:beach should read each,  and in the monthly call it also allows for feedback and event reporting

  silvia.vivanco@icann.org:@ Ali I will add you with a CROPP review in the next APRALO call

  Cheryl Langdon-Orr:to the community not just to the reports pages

  Cheryl Langdon-Orr:that already happens Silvia

  Ali AlMeshal:i was about to say that

  Cheryl Langdon-Orr:sigh

  silvia.vivanco@icann.org:Yes, but perhaps we need to show the flowchart

  Ali AlMeshal:i dont see a need to invite Dev

  Fatimata:thanks Dev

  Allan Skuce:Thanks Dev. Bye

  Ali AlMeshal:thanks

  Fatimata:bye

  Cheryl Langdon-Orr:bye

  silvia.vivanco@icann.org:Ok Ali I will not include Dev, just you

  silvia.vivanco@icann.org:Bye all

  Dev Anand Teelucksingh:thanks everyone ; take care all