AC Chat: 2017-08-29 ALAC Subcommittee on Outreach and Engagement

  Yesim Nazlar:Welcome to the ALAC Subcommittee on Outreach & Engagement Call on Tuesday, 29 August 2017 at 18:00 UTC

  Yesim Nazlar:Agenda: https://icann-community.atlassian.net/wiki/x/p8vvBQ

  Cheryl Langdon-Orr (CLO):hi all

  Yesim Nazlar:Hello Cheryl!

  Glenn McKNight:hi

  Sarah Kiden:Hi everyone

  Glenn McKNight:muting now

  Glenn McKNight:anyone hungry?

  Glenn McKNight:https://www.flickr.com/photos/glennmcknight/albums/72157685406314911

  Glenn McKNight:This is a blackberry pie from my blackberry bush

  Glenn McKNight:remember the nursery rhyme

  Alfredo Calderon:Hello to all!

  Siranush Vardanyan:hi, everyone

  Siranush Vardanyan:thanks, Tasim

  Siranush Vardanyan:Yasim

  Glenn McKNight:Hi  All

  Alfredo Calderon:Thank You

  Siranush Vardanyan:Hi, Alfredo, good to "see" you here

  Ali AlMeshal:hello everyone

  Cheryl Langdon-Orr (CLO):hi Dave

  Glenn McKNight:Hey  Alfredo  congrats on the excellent outreach at the ARIN on the Road.  This was an example of RALO discretionary funding support

  Olivier MJ Crépin-Leblond:Dev sounds very far away

  Glenn McKNight:he is in TT

  Glenn McKNight:ok

  Glenn McKNight:muted

  Olivier MJ Crépin-Leblond:please uncyn agenda

  Narine Khachatryan:Greetings to all

  Olivier MJ Crépin-Leblond:unsync

  Glenn McKNight:Hi Narine

  Narine Khachatryan:Hi Glenn

  Maureen Hilyard:Hi guys.. just jioned adobe. waiting for a cal to my landline.

  Glenn McKNight:i missed the  Diplo call at 7 am today. Diplo has a bad habit of slow announcement of the links to the session

  Maureen Hilyard:huh spelling mistakes galore today.. a hundred things on today

  Glenn McKNight:We need to put the link to the original proposal we did for IGF Geneva

  Narine Khachatryan:Don't have audio, doe anyone experience audio issue?

  Silvia Vivanco:Hello everyone

  Olivier MJ Crépin-Leblond:much better Dev

  Sarah Kiden:Clear now

  Maureen Hilyard:better

  Ali AlMeshal:much better Day

  Ali AlMeshal:Dave

  Glenn McKNight:hi silvia, maureen, narine, Dev, Siranush, Cheryl, Ali, Alfredo, translatoers, Yesim and all i didn't see on the call

  Glenn McKNight:opps Sarah too

  Sarah Kiden:Hi Glenn

  Maureen Hilyard:Hi Glenn

  Silvia Vivanco:Hi Glenn, Yesim will be updating the attendance shortly :) thank you!

  Glenn McKNight:Silvia  i am making sure I say hi to everyone:)

  Narine Khachatryan:Hi all, I do not have audio, may I ask staff call my phone?

  Glenn McKNight:no

  Silvia Vivanco:Thanks Glenn !

  Silvia Vivanco:https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99567756/At-Large+2017+IGF+Workshop+Proposal+Workspace

  Sarah Kiden:Dev, I saw something shared by Judith today

  Silvia Vivanco:wiki above

  Sarah Kiden:https://www.intgovforum.org/multilingual/igf-2017-day-0-events

  Yesim Nazlar:@Narine: please kindly share your phone number - happy to dial out

  Olivier MJ Crépin-Leblond:mEURALO workshop not approved

  Sarah Kiden:There's an ICANN session on Day 0

  Glenn McKNight:Day ZERO  sessions  with APSIG is approved with Satish, myself and others

  Glenn McKNight:Ali's session is approved

  Ali AlMeshal:Yes it is

  Glenn McKNight:I think  Haziz is also approved

  Glenn McKNight:yes

  Glenn McKNight:Our Proposal from this committee was not accepted

  Glenn McKNight:We have the booth approved

  Glenn McKNight:I am on two panels and full day on DAY ZERO

  Heidi Ullrich:@Dev, AFRALO  also had their workshop approved (it was merged with another)

  Heidi Ullrich:so two from AFRALO will be attending

  Glenn McKNight:We had  22 at IGF Mexico

  Maureen Hilyard:I too have been asked to participate on a couple of workshops

  Maureen Hilyard:One a SIDS one with Tracey Hackshaw

  Narine Khachatryan:connected

  Alfredo Calderon:Same as IGF 2016 Mexico

  Sarah Kiden:Glenn, please send the pictures again

  Heidi Ullrich:Congratulations, All!

  Narine Khachatryan:thank you, Yesim

  Glenn McKNight:IGF  Pics

  Glenn McKNight:https://www.flickr.com/photos/glennmcknight/albums/72157675856256361

  Alfredo Calderon:https://www.flickr.com/photos/glennmcknight/31325968401/in/album-72157675856256361/

  Sarah Kiden:Thank you Glenn

  Glenn McKNight:https://www.flickr.com/photos/glennmcknight/31325968401/in/album-72157675856256361/

  Glenn McKNight:https://www.flickr.com/photos/glennmcknight/31441471185/in/album-72157675856256361/

  Glenn McKNight:Corner booth above for Eurodig

  Glenn McKNight:I suspect 10 by 10 booth

  Maureen Hilyard:yes hes on

  Glenn McKNight:Sorry   HOw many people are sponsoreed.  I was busy looking for pictures

  Maureen Hilyard:I can hear Dev

  Glenn McKNight:got it

  Glenn McKNight:we also need to  know who is travelling via  CROP as well

  Olivier MJ Crépin-Leblond:I thikn we on the call hear Dev on both channels

  Olivier MJ Crépin-Leblond:I can hea rhi through A room and on the phone

  Olivier MJ Crépin-Leblond:AC room

  Heidi Ullrich:I'll drop and dial in again

  Glenn McKNight:Action item  need a  page to populate the  BOOTH Times and days

  Yesim Nazlar:yes, dev can be heard on both AC & bridge

  Maureen Hilyard:@Dev good idea to be able to organise logistics

  Alfredo Calderon:There is a low echo...

  Glenn McKNight:banners, mailcards, goodies etc

  Heidi Ullrich:Was there agreement to hold an informal session on logistical planning in Abu Dhabi?

  Yesim Nazlar:@Glenn: could you please keep your distance to the mic stable?

  Dev Anand Teelucksingh:heidi yes

  Yesim Nazlar:@Glenn: can we dial-out to you

  Yesim Nazlar:the interpreters are having some difficulty

  Glenn McKNight:sorry i was moving the Blue mic  in error.  I guess i thought i was on stage.

  Heidi Ullrich:Thanks, Dev

  Glenn McKNight:no

  Glenn McKNight:muted

  Maureen Hilyard:@Dev OK.. I just hrought I'd missed something..

  Glenn McKNight:no preference

  Ali AlMeshal 2:let be part of it

  Maureen Hilyard:No pref

  Glenn McKNight:fine

  Heidi Ullrich:+1

  Dev Anand Teelucksingh:https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99636135/At-Large+Community+Onboarding

  Alfredo Calderon:Some case studies where succesful would be great.

  Dev Anand Teelucksingh:https://docs.google.com/presentation/d/1XqbvBYdWWC9ZE3MKu_tmVoQ7yOu9o2MrAL-ExyAZLRE/pub?start=false&loop=false&delayms=3000

  Abdeldjalil Bachar Bong:hello everyone sorry for being late joining the meeting

  Maureen Hilyard:I like the idea that you are creating an onboarding resource from which people can select based on their audience, as you say

  Bartlett Morgan:Hello everyone

  Heidi Ullrich:New Community Onboarding Program wiki workspace: https://icann-community.atlassian.net/wiki/spaces/COP22

  Maureen Hilyard:If you have standard slides, then when they mix and match then the format and design is consistent

  Siranush Vardanyan:A good idea would be to create an e-learning course, like was done based on ccNSO Onboarding materials - this will be At-Large E-course

  Sarah Kiden:Agree with Siranush

  Heidi Ullrich:Following up from the thread of updating the Beginners Guides and making them into a more updated format, the Communications Dept suggested Rawshorts: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.rawshorts.com_&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=quUNiCsGmTm1Tp6jQe6Ou3sYpat-Uy_PAPXkylj61jM&e=

  Heidi Ullrich:Animated whiteboards

  Maureen Hilyard:@Dev I agree about a consistent look and feel of the presentation

  Alfredo Calderon:I actually did the ccNSO eCourse.  Good introduction, but I thought it lacked some multimedia linkage to more details, for those interested in learning more.

  Abdeldjalil Bachar Bong:I fully with Siranush's idea also we can use all the materials of capacities building monthly webinars

  Maureen Hilyard:But an eLearn course would also be another way of getting our important messages out.. I think we are having to provide different ways and means of sending out these messages

  Siranush Vardanyan:@Alfredo, agree, it is just a starting point and was first try from ICANN Learn team and suggestions to develop it further are more than welcome and helpful

  Siranush Vardanyan:it is just my personal opinion ;)

  Dev Anand Teelucksingh:i'll respond to the comments

  Alfredo Calderon:@Siranush. Great starting point.

  Maureen Hilyard:@Siranush A valuable opinion :)

  Siranush Vardanyan:thanks, Maureen :)

  Cheryl Langdon-Orr (CLO):online and interactive is a good option to have...  self directed learning

  Alfredo Calderon:Something like beginners and advanced

  Alfredo Calderon:Newcomers versus "Digging into..."

  Cheryl Langdon-Orr (CLO): dynamic is important that makes good sense Heidi,  

  Maureen Hilyard:I really like this policy issues slide

  Siranush Vardanyan:Good point, Alfredo

  Alfredo Calderon:Heide, makes a good point on how to make the materials comprehensive but not overwhelming.

  Maureen Hilyard:+1 Alfredo

  Abdeldjalil Bachar Bong:we can also localize the resources locally for our local community by downloading the video presentation and present to our community for more engagement and involvement helping to help the internet connection connectivity issue

  Glenn McKNight:Death by POwerpoint

  Heidi Ullrich:@Abdeldjalil - very good idea!

  Abdeldjalil Bachar Bong:training of 1 hour with QA

  Heidi Ullrich:@Dev - I would suggest putting it in several locations: 1) ICANN Learn; 2) SC on O/E workspace; 3) Each RALO's homepage on the wiki/web

  Heidi Ullrich:Promote, promote, promote :)

  Cheryl Langdon-Orr (CLO):indeed Heidi

  Heidi Ullrich:and perhaps have a webinar for all RALOs on how these slides could be used for orientation

  Heidi Ullrich:onboarding

  Silvia Vivanco:A webinar is a good idea Heidi!

  Maureen Hilyard:@Glenn exactly.. about the ebook version

  Glenn McKNight:four  ebooks  

  Glenn McKNight:four  ebooks  https://urldefense.proofpoint.com/v2/url?u=http-3A__fliphtml5.com_bookcase_siol&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=53HfUgF9oO_ol4tQwxHWdQytfisJa6DPduTUEVeX57A&e=

  Maureen Hilyard:Different versions of onboarding slides?

  Heidi Ullrich:@Dev,is there also a document that suggests what orientation activities RALO leaders should take for onboarding new ALSes and individuals?

  Glenn McKNight:http://fliphtml5.com/bookcase/bwvb

  Ali AlMeshal 2:@Glenn Ebook is Perfect way of the presentation

  Cheryl Langdon-Orr (CLO):yes Ali a good option

  Glenn McKNight:We need more  video

  Heidi Ullrich:Did you see Rawshots? https://urldefense.proofpoint.com/v2/url?u=https-3A__www.rawshorts.com_&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=quUNiCsGmTm1Tp6jQe6Ou3sYpat-Uy_PAPXkylj61jM&e=

  Sarah Kiden:The rawshots is good as well

  Cheryl Langdon-Orr (CLO):and options are key here along with consistency of messages,  including look and feel

  Glenn McKNight:sorry  old one

  Glenn McKNight:I am volunteering  to create  video content for the Onboarding

  Alfredo Calderon:@Heidi, I have seen Rawshorts.

  Sarah Kiden:Though like it has already been mentioned, multiple formats (video, ICANN learn, PPT, etc) for different audiences

  Alfredo Calderon:I suggest looking at Plotagon

  Glenn McKNight:RAWSHORTS, GOANIMATE and VIDEOSCRIBE  is all good to explain complex ideas using animated characters

  Glenn McKNight:Alfredo add your  link to the INTERNET DAYS

  Cheryl Langdon-Orr (CLO):thanks Glenn I would like to learn more about those tools

  Glenn McKNight:all of these require professional accounts or you get small versions, watermarks etc.  

  Cheryl Langdon-Orr (CLO):**very important ** Heidi

  Glenn McKNight:Alfredo can you menition the great efforts on the ARIN on the Road in San Juan

  Heidi Ullrich:@Olivier, that has been attempted...

  Silvia Vivanco:There is an Outreach calendar which should be used

  Heidi Ullrich:At-Large Twitter: https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANNAtLarge&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=2ibnRL7UwsD8TA5tr9XSCyiFGF0Q0zCyxkqtb5O4bEw&e=

  Silvia Vivanco:you are correct Olivier, the calendars have not been used much

  Maureen Hilyard:@OCL.. agree about this group coordinating all the outreach activities so we aren't reinventing the wheel..

  Heidi Ullrich:The RALOs and ALSes are very active! It would to showcase.

  Maureen Hilyard:APRALO hasn't organised anything yet in Abu Dhabi because we want to hear what others are doing first!

  Heidi Ullrich:good to showcase

  Olivier MJ Crépin-Leblond:it's been cumbersome to fill the outreach calendars beause most people do not know how to update them

  Alfredo Calderon:Photos - https://urldefense.proofpoint.com/v2/url?u=https-3A__www.flickr.com_photos_8526381-40N07_&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=EXzuE9XFsiUffLZkvYzoUL6lWRSdgljjoM6oVHnkD5w&e=

  Alfredo Calderon:From our ARIn on the Road

  Glenn McKNight:It will in our   NARALO newsletter too

  Yesim Nazlar:@Glenn: please try to keep a bit more away from the mic, your audio was muffled, thank you

  Heidi Ullrich:The RALO wikis are being updated by staff. Each RALO portal has an area dedicated to Outreach and Engagement (see: https://icann-community.atlassian.net/wiki/spaces/EURALO )

  Heidi Ullrich:Key links to outreach and engagement activities, including Policy Hot Topics as they are completed and funding opportunities.

  Heidi Ullrich:+1 Cheryl

  Maureen Hilyard:@ Cheryl Definitely

  Cheryl Langdon-Orr (CLO):got to go to my next call now

  Alfredo Calderon:Check the contribution of our Internet Day in PR and the communities video contributions - https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_playlist-3Flist-3DPLsfcx6kV0GIBeAOzbUbFN7QGpzZjvoo8V&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=Ex7jnUQUJsqaeq6MGUt_w2X5-fVMEuJQUU4Fljd3PSM&e=

  Maureen Hilyard:Yep we can hear you Dev

  Cheryl Langdon-Orr (CLO):stayed here in AC to listen

  Silvia Vivanco:Thank you for the link Alfredo, please feel free to  share iinformatuin via the NARALO mailing list as well

  Maureen Hilyard:Ali is our Liaison person in the Middle East and is working with Baher..

  Alfredo Calderon:We will repeat the event in October 2017 with a different focus. Save the date - October 27, 2017.

  Maureen Hilyard:Lianna is our ALS outreach person for ICANN60. As we develop anything we will report

  Glenn McKNight:Note  Alfredo is one of the fellows for ICANN 60

  Glenn McKNight:What about repeating the  EURALO and NCUC  event

  Alfredo Calderon:University community to Internet day 2016 - https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_playlist-3Flist-3DPLsfcx6kV0GIA52-5FQZtRWL1oh6iuiCyXau&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=OB33dtYnyD76DjNCc89tLRYxjL0PG21UdAPWsOtTMAQ&e=

  Siranush Vardanyan:please, note that all Fellows' arrival date is 27th of October, they will be onsite fully on 28th of October, so if you have any activities planned starting from 28th, I would be happy to share with all Fellows and encourage their participation

  Heidi Ullrich:Would suggest also asking Adam re outreach to academic institutions and civil society

  Olivier MJ Crépin-Leblond:Thanks Siranush - it is very helpful to know when the fellows wil be available So that we do NOT set-up an outreach event when the fellows have not arrived yet, like EURALO did with NCUC in Copenhagen

  Siranush Vardanyan:_ 1 Olivier

  Siranush Vardanyan:+ 1

  Silvia Vivanco:APRALO Outreach and Engagement Sub Committee: https://icann-community.atlassian.net/wiki/spaces/APRALO/pages/115189484/OUTREACH+SUB+COMMITTEE

  Olivier MJ Crépin-Leblond:So let's tae note that we start outreahc activities for fellows from 28th onwards

  Alfredo Calderon:More details (video) of last years Internet Day in Puerto Rico 2016 - https://urldefense.proofpoint.com/v2/url?u=https-3A__www.youtube.com_playlist-3Flist-3DPLsfcx6kV0GICL6YHe0toU3RB7fuD-2DJTey&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=mr4Y1D0a8tnKiYMJsZ90S2sgXJYAdtkEV46nmC5czEU&s=1eXwPMpmxDBYwl19Bj5Fynqd4pL78Ipt6wj6XG6su8U&e=

  Heidi Ullrich:@APRALO OC memmbers, you may wish to coordinate/collaborate with Adam for outreach

  Heidi Ullrich:@Olivier, noted

  Cheryl Langdon-Orr (CLO):local connection is vital

  Olivier MJ Crépin-Leblond:Are we going to be asking our local ALS in Dubai to help out too? Perhaps time to ask them to be active?

  Maureen Hilyard:@Ali good local outreach, hopefully generate interest in coming to Abu Dhabi

  Cheryl Langdon-Orr (CLO):we are blessed to have Ali on this

  Olivier MJ Crépin-Leblond:we've lost Dev

  Alfredo Calderon:Lost Dev?

  Maureen Hilyard:I've lost Dev

  Cheryl Langdon-Orr (CLO):audio

  Dev Anand Teelucksingh:argh got disconnected

  Dev Anand Teelucksingh: can I get a callback

  Maureen Hilyard:I have to go now.. another meeting..

  Maureen Hilyard:local meeting.. so bye

  Ali AlMeshal 2:thanks Cheryl and Maureen :)

  Siranush Vardanyan:+1 Cheryl on feeling blessed having Ali, Maureen, Lianna leading this under Satish's great coordination of course and all support coming from all of you in APRALO:)

  Olivier MJ Crépin-Leblond:unmuting Dev's laptop mic without him knowing might yield him cursing that he's been dropped :-)

  Yesim Nazlar::)))

  Ali AlMeshal 2:add Lianna as well

  Siranush Vardanyan:Fellows sessions will be from Monday-Friday, during lunch time and AT-Large will have 30 minutes slot as usual - the exact date will be finalized after the official schedule is posted online on October 6th I guess

  Glenn McKNight:heyyyyyyy

  Siranush Vardanyan:WOWOWOWOWOW - COngratulations, DEVVVVV :) So happy to hear that

  Bartlett Morgan::-)

  Glenn McKNight:you have been busy

  Ali AlMeshal 2:wowowowowo

  Alfredo Calderon:Great news. Congrat! You need to share parenting!

  Sarah Kiden:That's nice. Congratulations!

  Heidi Ullrich:@Congratulaions to Amrika and Dev!!!! :)

  Silvia Vivanco:Congratulations Dev!

  Yesim Nazlar:Congratulations Dev!

  Cheryl Langdon-Orr (CLO):delighted to hear this news Dave

  Narine Khachatryan:congrats, Dev

  Glenn McKNight:good  reason to step down

  Abdeldjalil Bachar Bong:congratulations Dev

  Heidi Ullrich:Noted Dev

  Cheryl Langdon-Orr (CLO):Regional leads *are* essential imo

  Cheryl Langdon-Orr (CLO):glad I stayed in AC

  Heidi Ullrich:lol

  Cheryl Langdon-Orr (CLO):bye 👋

  Narine Khachatryan:thanks for a nice call, all. Bye!

  Sarah Kiden:Thank you

  Glenn McKNight:b

  Alfredo Calderon:Til next meeting!

  Ali AlMeshal 2:bye everyone

  Abdeldjalil Bachar Bong:bye

  Silvia Vivanco:Thank you all bye

  Siranush Vardanyan:thanks all, and bye

  Dev Anand Teelucksingh:Thanks everyone for the congratulations