ICANN63 ALAC and At-Large Action Items 20-25 October Workspace

Saturday, October 20

ALAC and Regional Leaders Working Session Part 1 and 2

Gisella Gruber to follow up with ICANN security on the requirement to show personal ID to access the ICANN venue.
Gisella Gruber to follow up with ICANN Constituency Travel on Travel Plans to accommodate any meetings outside of the ICANN Public meeting schedule.

ALAC & Regional Leaders Working Session Part 3 (Meeting of the ALAC Sub-Committee on Outreach and Engagement)

DANIEL NANGHAKA requests suggestions from the O&E for metrics of engagement in preparation for ATLAS III.
Yesim Saglam to send Doodle to schedule next O&E call on 20th of November.

Regional Leadership Meeting

Regional Leaders to complete a new round of consultations for Hot Topics by end of the year. ALAC members to be involved.
Once all RALOs have their hot policy topics completed, Regional leaders to identify common Cross-RALO topics.

Heidi Ullrich and Silvia Vivanco to finalize draft RALO discretionary funding criteria and send to Regional Leaders for final review

ALAC & Regional Leaders Working Session part 4

Capacity Building WG

The WG to consider shorter webinars following the model of the NARALO Snipet Webinars.

Discussion with Sally Costerton

At-Large to contribute to the 2 year operating plan ALAC, Regions and SC on O/E, the Public Comment is coming up in November
Heidi Ullrich to arrange for training on how to prepare the operating plan and budget for ALAC/At-Large leaders.
At-Large/GSE to work in a concerted effort for closer relations.

Sunday, October 21

ALAC and Regional Leadership Working Session 5

Evin Erdogdu (Deactivated) / Andrea Glandon to add URL link from Cheryl to ARIWG Issue #1.
Evin Erdogdu (Deactivated) to send to Alan Greenberg and Maureen the five Strategic Objectives of the ICANN Strategic Plan for fiscal years 2016 - 2020:
1) Evolve and further globalize ICANN.
2) Support a healthy, stable, and resilient unique identifier ecosystem.
3) Advance organizational, technological and operational excellence.
4) Promote ICANN's role and multistakeholder approach.
5) Develop and implement a global public interest framework bounded by ICANN's mission.

ALAC and Regional Leadership Working Session 6

Yesim Saglam to create an ALAC (15 member only) mailing list.

ALAC & Regional Leaders Working Session Part 8

ALAC Members to follow up on GDPR issues related to publication of #15 EOIs.

Tuesday October 23

ALAC & Regional Leaders Working Session Part 10

Evin Erdogdu (Deactivated) / John Laprise to coordinate with Betsy Andrews on having SMWG strategy to promote ICANN Learn.

Preparation for ALAC meeting with GAC

The follow up on the Joint ALAC-GAC Statement from ICANN 60 will be on the Agenda for approval

ATLAS III Planning

ATLAS III criteria to be developed at 63 and then discussed in a ATLAS III criteria sub-group.
Eduardo DIaz will produce the timeline for ATLAS III.

ALAC & Regional Leaders Working Session 11

Maureen (Incoming ALAC Chair) to ask GSE if there are staff resources to keep At-Large Stakeholder Tool updated.
John Laprise / Dev Anand Teelucksingh / Evin Erdogdu (Deactivated) to have 6-mo update on how useful #Slack is for At-Large. See if paid-for version and request worth pursuing.
John Laprise / Evin Erdogdu (Deactivated) to coordinate with SMWG on how to promote adoption of #Slack within At-Large.

ALAC Meeting with NCSG Open Session

Gisella Gruber / Maryam Bakoshi to create a Skype chat for NCSG and ALAC PDP Members and Alternates.

Joint Meeting: ICANN Board and ALAC

Ron da Silva to take issue of incremental costs of next round of new gTLDs to BFC.

Development Meeting

Yesim Saglam / Gisella Gruber to ensure all ALAC members are subscribed to the ALAC lists and their respective RALO lists
Evin Erdogdu (Deactivated) to prepare a policy brief before each ICANN Public Meeting with the aim of identifying the key policy items (paragraph /up to one page) and At-Large message on these issues.
Evin Erdogdu (Deactivated) / SMWG Leads to prepare global content to be prepared for newsletters (and placed in RALO newsletters. Work toward a global newsletter to be produced quarterly focused on policy issues for end users and be translated into FR/ES.
jonathan.zuck / Olivier Crépin-Leblond / Evin Erdogdu (Deactivated) to produce regular brief podcasts/videos on policy by CPWG co-chairs. Posted on At-Large Youtube and ICANN Learn.
Evin Erdogdu (Deactivated) to send note on how to set up an individual page (as CLO presented)
Heidi Ullrich / Evin Erdogdu (Deactivated) to add to ARIWG Issue 3 the request for a one FTE equivalent to work on ALS Engagement and individuals.
At-Large public meetings to be 80:20 (issues : administration) to prioritize substantive issues going forward.
Gisella Gruber / Heidi Ullrich to ensure titles of At-Large sessions to include the substantive topic being discussed (Not just "At-Large Leadership Session #1")
Yesim Saglam to ensure individual name tags should have an end stripe (RALO colors?) to make them more visible when people want to speak.
Evin Erdogdu (Deactivated) / Heidi Ullrich to ensure an annual CPWG workshop to be held at an ICANN Public meeting. Interested members of At-Large as well as Fellows and NextGen to be invited.
John Laprise to issue call for authors for blogs to be sent by staff. (Volunteers: Marita, ) Topics to be on current substantive issues.
ARIWG calls to be weekly until Board report is completed.
ALAC timings – Current timings of 4;00 UTC, 12:00 UTC; 21:00 UTC. November 27^th at 4:00 UTC
Yesim Saglam, Andrea Glandon , Claudia Ruiz (Support Staff) to send call invitations with timing and AC link.
Yesim Saglam to establish time for ALT – Plus through a Doodle.
Yesim Saglam / Heidi Ullrich to organize a call with Maureen and the RALO Chairs. (as agreed on the staff/chair call held on 06 November, this item is combined with ALT-PLUS Call as RALO Leaders are joining as well)
Maureen to send note to ALT-Plus informing them that to keep in-line with the At-Large Leadership Plus structure, Jonathan and Daniel are to receive two slots for travel.