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DT-O Meeting #7 (4 November 2015 @ 21:00 UTC)

DT-O Meeting #7 (4 November 2015 @ 21:00 UTC)

Owned by Brenda Brewer
Last updated: Nov 05, 2015

Attendees: 

Sub-Group Members:   Cheryl Langdon-Orr, Chuck Gomes, Mary Uduma, Olivier Crepin-Leblond, Taryn Presley, Xavier Calvez, Trang Nguyen

Staff:  Marika Konings, Brenda Brewer

Please let Brenda know if your name has been left off the list (attendees or apologies).**

Transcript

Recording

Notes

  • Budget implications as a result of the eventual implementation of the CWG-Stewardship recommendations came up during the FY17 budget discussions in Dublin
  • Not for DT-O to decide when implementation will occur, but natural for DT-O to serve in co-ordinating / facilitating role to contribute to the budget process as needed. Any such contribution 
    will be provided to CWG-Stewardship for sign-off.
  • See slide presentation provided by Xavier to DT-O mailing list.
  • Two timeline processes which are independent but move in parallel.
  • How to reflect potential proposals in draft budget by approx. mid January. What assumptions 
    should be defined.
  • Role of DT-O to assist CWG-Stewardship in clarifying assumptions to aid the development of the 
    draft budget by 15 January. 
  • Not necessary for CWG-Stewardship to develop anything further at this stage beyond what they 
    have provided, but DT-O/CWG-Stewardship can ensure that assumptions are in line and do not 
    conflict with the CWG-Stewardship proposal. 
  • No need to be granular - keep things simple. Possible approach outlined on slide 4 of the presentation. 
    Open questions, requiring assumptions: When can implementation start, how long will implementation 
    take. Expected that an assessment will be made by mid-January in relation to these questions. Potentially 
    some of the implementation work could start prior to 
    FY17, even if the actual transition wouldn't take place until 1 October. Until NTIA approves the transition, 
    it will be difficult to commence any of the implementation work.
  • Note, this is an FY17 approach (FY17 runs from 1 July 2016 - 30 June 2017). Is this minimal option with 
    regards to PTI separation implementation intended as a temporary or a longer term solution? Separation 
    could potentially be done in a phased manner. 
    Response: CWG-Stewardship does not seem to address a specific level of separation, so why make it more complex 
    than needed and stick with current arrangements? Is easiest and less costly. Staff has not seen 
    any conflict with this approach and the CWG-Stewardship proposal, but if so, the CWG-Stewardship should point this out.
  • PTI budget should be cleary differentiated, even if it is with shared expenses. Scenario 2 should be presented 
    in more detail to the CWG-Stewardship. 
  • Within ICANN budget a specific PTI budget would be provided, with a level of detail that could be 
    designed in co-operation with the community. Level of detail is not conditioned by the level of separation. 
    By 5 March, in the document that will be submitted for public comment, it would have somewhere in the 
    document the assumptions lay-out for how and how much of the PTI is implemented by when in FY17 or 
    prior to and with what impact financially, with project information. 
  • Intention is to present to CWG-Stewardship assumptions before holiday season to determine support for these 
    assumptions. Would need to be provided at the latest by mid-January to feed into the budget process. Reality 
    is that by mid-January not all details will be known so it does not make sense to try to detail everything and go to 
    granular. However, agreement on high level principles will be helpful to the staff working on the budget.
  •  Base and alternative scenario would be presented, with ability to develop further scenarios if needed.
  • Would it be possible to have by 17 November to have a more detailed description of items 2 and 3 on slide 4? DT-O 
    could then meet on 18 to review / finalise and submit to CWG-Stewardship for review during their meeting 
    on 19 November, if there is a meeting. Staff is able to provide next level of detail in relation to budget aspect 
    and assumptions. Needs to be a base understanding of what is the current level of operational separation.  
  • Work on SLEs wll be factored in. It will be considered implementation cost and would be part of the implementation initiative.

Next steps:

  • Action item: Staff will come back with more detailed description of base scenarios and share it with DT-O list prior to 18 November
  • Action item: DT-O Call to be scheduled for 18 November (staff to circulate doodle poll to find suitable time for that date)

Action Items

  • Action item: Staff will come back with more detailed description of base scenarios and share it with DT-O list prior to 18 November
  • Action item: DT-O Call to be scheduled for 18 November (staff to circulate doodle poll to find suitable time for that date)

Documents

Chat Transcript

Brenda Brewer: (11/4/2015 14:30) Welcome all to DT-O Meeting #7 @ 21:00 UTC!

  Cheryl Langdon-Orr - CLO: (14:57) hi

  Chuck Gomes: (14:58) Hi

  Xavier: (15:02) I can not speak any more

  Xavier: (15:02) now that I have been made a presenter

  Cheryl Langdon-Orr - CLO: (15:02) ohh dear that Willie awkward Xavier

  Marika Konings: (15:02) oh, I can downgrade you - maybe that makes a different?

  Marika Konings: (15:03) this better?

  Marika Konings: (15:03) I can move the slides for you if you like

  Marika Konings: (15:03) assuming you are going through those?

  Cheryl Langdon-Orr - CLO: (15:03) argh auto correct will  make it not Willie. *SIGH*

  Mary Uduma: (15:04) Hello All

  Xavier: (15:04) will try when there is a blank in the discuussion.

  Cheryl Langdon-Orr - CLO: (15:05) yup

  Xavier: (15:05) I was speaking but you don't seem to be able to hear me

  Brenda Brewer: (15:05) Xavier, see private chat for dial out

  Xavier: (15:06) no. just not connected.

  Brenda Brewer: (15:06) Adobe only

  Cheryl Langdon-Orr - CLO: (15:06) yeah

  Olivier Crepin-Leblond: (15:06) we can hear Xavier

  Chuck Gomes: (15:08) Is everyone understanding Xavier okay?

  Cheryl Langdon-Orr - CLO: (15:09) yes I had to drop the phone volume though to reduce the loudness/ distortion though

  Cheryl Langdon-Orr - CLO: (15:10) darn gremlins again

  Mary Uduma: (15:12) My connectivity is slow and I cannot see any presentation.

  Marika Konings: (15:13) I am having some issues as well (big storm over here) but if I get kicked out of AC I'll continue taking notes offline and will circulate these after the meeting.

  Marika Konings: (15:13) Mary, please note that the slide deck was also circulated by email

  Mary Uduma: (15:14) The audio is breaking as well.

  Mary Uduma: (15:15) I have the ppt document  circulated. No problem I can use that.

  Cheryl Langdon-Orr - CLO: (15:16) all good

  Cheryl Langdon-Orr - CLO: (15:17) me too!    how can you miss me  :-(

  Cheryl Langdon-Orr - CLO: (15:22) audio keeps dropping

  Brenda Brewer: (15:23) Xavier must be reconnected to Adobe.

  Trang Nguyen: (15:23) Xavier lost connection

  Olivier Crepin-Leblond: (15:23) There have been issues of dropping & delays in Adobe Connect for some time

  Trang Nguyen: (15:24) Could you please let us know how much of what Xavier said came through before he lost connection?

  Trang Nguyen: (15:25) Xavier joined from my computer and can speak now.

  Cheryl Langdon-Orr - CLO: (15:27) :-)  all greatbminds... ... ...  alike etc.,

  Cheryl Langdon-Orr - CLO: (15:30) hell yes Chuck

  Olivier Crepin-Leblond: (15:30) From a budget point of view, I feel the items will need to be detailed and grouped in a SINGLE cost center

  Brenda Brewer: (15:31) working on dial out, I promise!

  Brenda Brewer: (15:32) Xavier just dialed into the call!!

  Cheryl Langdon-Orr - CLO: (15:36) thanks Xavier that helps

  Cheryl Langdon-Orr - CLO: (15:41) yup

  Mary Uduma: (15:46) +1 Xavier

  Cheryl Langdon-Orr - CLO: (15:53) that makes sense Xavier

  Mary Uduma: (15:57) A line item of implentation cost included in the budget would make a lot sense.

  Mary Uduma: (15:58) of*

  Mary Uduma: (16:00) +1 Xavier that would help a lot

  Olivier Crepin-Leblond: (16:02) Xavier: I'm an adept of the big picture hence agree completely.

  Mary Uduma: (16:04) As long as the raationale for the assuptions are  clearly explained, it

  Cheryl Langdon-Orr - CLO: (16:04) indeed Mary

  Marika Konings: (16:07) Agree with your understanding Chuck :-)

  Mary Uduma: (16:12) Thanks Xavier

  Mary Uduma: (16:12) I agree with you.

  Xavier: (16:13) Trang had leave a few minutes ago.

  Xavier: (16:14) but I will try to answer as needed.

  Trang Nguyen: (16:31) The cost incurred for that work would be considered implementation cost and would be part of the implementation initiative.

  Trang Nguyen: (16:31) My apologies, I had to step out earlier to take a call.

  Brenda Brewer: (16:34) 18 Nov is open right now from my view

  Brenda Brewer: (16:35) understood cheryl

  Olivier Crepin-Leblond: (16:36) I am in same position as Cheryl re: 18th

  Cheryl Langdon-Orr - CLO: (16:36) good call thanks everyone I think these interaction will be very helpful in better socialisation of these matters with CWG and wider community...  Talk again soon... bye for now...