Meeting #1 CWG RFP4 (25 November)

Roll call - Based on Adobe Connect, nobody only on the audio-only.

RFP 4

• Core is Transition aspects of proposal
• Operational requirements
• Risks to continuity
• Description legal framework
• Testing
• Description of antiticpated duration of completing proposal RFP III

Core

• Clear linkage between RFP 3 and RFP 4
• Due to linkage focus on first two items, other items are dependent on RFP 3
• Question: any comments or raise key points on operational requirements?

Timeline and key steps of parallel operation.of new processes and NTIA still performing its role

What is needed to ensure contunity of service?

Keep an eye out for proposals from other two communities.

Operational Requirements
Getting information from NTIA would help group a lot in developing the work of this group.
- No formal CWG request has been submitted to NTIA to date
- Allan has done outreach to NTIA on behalf of RFP3
- Jaap not optimistic about getting information from NTIA (has tried in the past)

Take a look at what the operational requirements are.

Are there specific elements from Accountability aspect that need to be focused on? Beyond the operational accountability.

ACTION: Email IANA team to get list of technical checks required.
---> Exact question phrasing needed. Chuck? Olivier? Encourage input on the list over the next couple of days.

The current contract requires contigency plans from the operator. So, this is something that IANA should have and could give to RFP4.
- C.7.3  Transition to Successor Contractor –In the event the Government selects a successor contractor, the Contractor shall have a plan in place for transitioning each of the IANA functions to ensure an orderly transition while maintaining continuity and security of operations. The plan shall be submitted to the COR eighteen (18) months after date of contract award, reviewed annually, and updated as appropriate.

ACTION staff : Ask IANA staff to share details on 7.3 that might be available for the public and/or online

Description of legal framework - review after RPF3 comes out

Description of how you have tested or evaulated the workability: this may not need to wait until completion of RFP3? Scenarios could already be outlined that any model would need to pass through. See for example: http://democrats.energycommerce.house.gov/sites/default/files/documents/Testimony-DelBiano-CT-ICANN-2014-4-2.pdf.

ACTION: if you have additional reference materials concerning testing / evaluation, please share with the RFP4 sub-group

Description of how long the proposals in Section III

ACTION: Number different bullets to facilitate conversation

Are there other implications/transition issues than those listed here that should be highlighted?

ACTION all: Go though RFP 4 requirements Discuss as key priority item on list of bullet items.

RFP 3 to be discussed by full CWG on Thursday 27 November

Opportunity CWG to piut in complete proposal
Useful for ICG to get in a close to final proposal to ICG by deadline of 15 Jnauary. Intention of ICG, to go out for consultation as well on full proposal.  Furhter opportunities to put in comment.

Start of report of headings on items discussed on RFP 4  today.
Action co-chair: start document with outline, to be send to the list today
Including references in the chat +suggestion to devleop into text.

Questions to be answered under implication section/bullet

• What are implications of proposals, what are weaknesses and strengths
• What is effect on multi-stakeholder model?
• What is effect on accountability?  relates to and overlaps potentially with CCWG on Accountability
• What are effects of transition itself , what are implications of being in transition?

Scenario development for testing, extreme test cases to assess if proposed structure can withstand pressure.

Call closed at 3.31

RFP 3 available 26 November, to be discussed by full CWG on Thursday 27 November

Next call RFP 4: call Friday 28 November at 13.00 -14.15 UTC

Transcript

The transcript is available here: MeetingRFP4_25Nov.doc

Chat Transcript

Marika Konings:Welcome to the RFP 4 Sub Group Meeting of 25 November 2014

  Wale Bakare:Hi Marika

  Camino Manjon:Hi everyone

  Marika Konings:I hear you Avri

  Avri Doria:thanks

  Marika Konings:Still need to dial in myself ;-)

  Avri Doria:i am in Mauritius and using just AC

  Grace Abuhamad:Hi Avri -- Can you test your audio again?

  Eduardo Diaz - (ALAC):¡Hola a todos!

  Yasuichi Kitamura (At-Large):hi, all

  Bart Boswinkel:Hello all

  jaap akkerhuis SSAC:Hi all

  jaap akkerhuis SSAC:No audio, is that me?

  Yasuichi Kitamura (At-Large):same here

  Yasuichi Kitamura (At-Large):very quiet

  Allan MacGillivray:Hello everyone

  Sivasubramanian M:hello

  Allan MacGillivray:I am on the phone but cannot hear anything

  Fatima Cambronero:hello everyone

  Allan MacGillivray:OK now

  Chuck Gomes (RySG):Hola.  Hellow.

  Robert Guerrra:Good morning all

  Yasuichi Kitamura (At-Large):my site is not stable about audio.

  Yasuichi Kitamura (At-Large):because of WiFi? :-P

  Grace Abuhamad:@yasuichi -- do you want to dial in with audio?

  Martin Boyle, ccNSO:Sorry I am a bit late

  Grace Abuhamad:Alternatively, you can send me your number and I can dial out to you

  Yasuichi Kitamura (At-Large):no, it's ok. now it's stable

  Grace Abuhamad:ok

  Avri Doria:does RFP4 have its own email list?

  Grace Abuhamad:yes

  Grace Abuhamad:If anyone would like to be added to RFP4 mailing list, please let me know

  Yasuichi Kitamura (At-Large):how abou the flow chart?

  Yasuichi Kitamura (At-Large):the flow chart will be involved, too?

  Avri Doria:Ah yes, i see it, it was being misfiled on my system, apologies for the superfluous email.

  Avri Doria:i mean superfluous question

  Fatima Cambronero:Grace, I cannot find now the Wiki that is shared on the screen Can you share that link, please?

  Marika Konings:The wiki page can be found here: https://icann-community.atlassian.net/wiki/x/lYPeBQ

  Fatima Cambronero:Gracias @Marika!

  Allan MacGillivray:I quite like Chuck's suggestion

  Martin Boyle, ccNSO:Missed al the answer then:  my line interupted!

  Martin Boyle, ccNSO:I'll read the transcript!

  Robert Guerrra:martin will come to you next if you can speak.

  Martin Boyle, ccNSO:I did seak:  didn't you get anything?

  Grace Abuhamad:we did not hear anything

  Grace Abuhamad:Do you want me to dial out to you so that you have an audio line?

  Martin Boyle, ccNSO:no - i'm back on the line now!

  Sivasubramanian M:Chuck,  I am not suggesting that we need to look into the arrangement between ICANN and the iana technical services provider. Just that,  I have a feeling, that some participants at times react to proposals and suggestions pertaining to arrangements between ICANN and NTIA (or the new oversight 'body') mistaking the point to relate to the arrangement between ICANN and  Verisign

  matthew shears:there may well be accountability issues that impact operational issues that will have to be accounted for in the transition

  matthew shears:mic not funcitoning

  Sivasubramanian M:So we might simplify the technical terms that refer to ICANN, oversight body and Verisign, for the benefit of those who might find the technical terms unclear

  Fatima Cambronero:or maybe a glossary, @Siva?

  Sivasubramanian M:Not just a glossary, but a simplification of terms, perhaps make it a little more explicit

  Wale Bakare:@Siva, that's very focal to the work of RFP4.  I support your assertion on technical aspect

  Chuck Gomes (RySG):@ Olivier:  Great minds think alike!

  jaap akkerhuis SSAC:Iana has a lot of stuff on line

  Olivier Crepin-Leblond::-) Chick LOL

  jaap akkerhuis SSAC:It lists the checks as far as I know

  Olivier Crepin-Leblond:Chuck... aaah my typing has been terrible since Frankfurt

  jaap akkerhuis SSAC:http://www.iana.org/help/nameserver-requirements

  matthew shears:It is hard to anticipate what the implications might be of the outputs of the accountbaility WG on the transition so we will need liaise with/follor their work as well

  matthew shears:+ 1 Olivier on operational continuity

  matthew shears:that is correct Allan - its in the SOW

  Sivasubramanian M:@ Olivier...  ICANN has specified rigid requirements for new gTLDs for data escrow etc, some of which could be replicated in the case of IANA operation ?

  Greg Shatan (GNSO):C.7.3 Transition to Successor Contractor –In the event the Government selects a successor contractor, the Contractor shall have a plan in place for transitioning each of the IANA functions to ensure an orderly transition while maintaining continuity and security of operations. The plan shall be submitted to the COR eighteen (18) months after date of contract award, reviewed annually, and updated as appropriate.

  Grace Abuhamad:Thanks Greg

  Robert Guerrra:grace - would you please ask iana staff to share detail s on 7.3 that might be available for the public and/or online

  Chuck Gomes (RySG):As Allan is illustrating, the work of Subgroup 2C should be very helpful to this Subgroup.

  Chuck Gomes (RySG):It seems to me that the last three bullets are all highly dependent on the results of Subgroup 3.

  Guru Acharya:http://democrats.energycommerce.house.gov/sites/default/files/documents/Testimony-DelBiano-CT-ICANN-2014-4-2.pdf

  jaap akkerhuis SSAC:The ICAN response on the IANA contract and what they plan to fullfill the contract can be found at http://www.ntia.doc.gov/other-publication/2012/icann-proposal

  Guru Acharya:Page 8 of the link that I shared

  Wale Bakare:I think there's need to identify the new technical works that would likely be integrated. What are these new technical expected distinct to existing ones?

  Gary Campbell:Lost audio

  Guru Acharya:Thats Siva's

  matthew shears:yes

  jaap akkerhuis SSAC:The lin to the response is a detailed (300 page) overview of how ICANN fulfills the contract.

  Chuck Gomes (RySG):I have to exit this call to join another meeting that starts in a few minutes.

  Chuck Gomes (RySG):Note that Sarah Falvey will likely be the RySG representative on this subgroup going forward.

  Grace Abuhamad:Thanks Chuck. Noted

  Tony Holmes:I also have to leave the call after 1 hour for another call - thanks everyone

  Wale Bakare:How would any new technical particularly impact on the continuty of internet.

  Wale Bakare:?

  Sivasubramanian M:@Wale That is important for us to look into

  Wale Bakare:@Siva, aboslutely. Also, would there timeframe to project managed the testing/implementation of any new technical? That would likely be chronicled to  the suggestion raised by Olivier before

  matthew shears:+ 1 Greg on need to think of other key transition issues

  matthew shears:and perhaps share them on the mailing list

  Olivier Crepin-Leblond:Call needed later this week, IMHO

  Guru Acharya:+1 Greg

  Sivasubramanian M:yes olivier

  Sivasubramanian M:And we don't have to assume that the same time next week is convenient for everyone, we could still send out a doodle to check again

  Allan MacGillivray:I agree with Greg - the writing on RFP4 has to get going as soon as the draft RFP3 is out.

  Fatima Cambronero:On December 2 is the MAG meeting. Some of us will be attending that meeting

  Guru Acharya:The general public will not be able to give informed comments about the transition proposal without knowing the transition implications.

  Avri Doria 2:yuck! for the image!

  Olivier Crepin-Leblond:PAINFUL analogy! Wow!

  Allan MacGillivray:Friday works for me.

  Marika Konings:We'll go ahead and schedule a call for Friday 28 November. Would recommend sticking with the same time (13.00 UTC)

  Greg Shatan (GNSO):Isn't this scheduled for 90 minutes?

  Guru Acharya:Yes. 20 more mintues remaining

  Wale Bakare:Yes, is like 1.30hrs scheduled

  matthew shears:audio?

  Greg Shatan (GNSO):It's from The Soft Parade from the Doors' album of the same name....

  Allan MacGillivray:I would be peased to help

  Allan MacGillivray:...pleased..

  Sivasubramanian M:The bullet points on Transition Implications are open ended

  matthew shears:Yes, need to think about positioining the proposal in anticipation of various outreach that will have to be prior to September 2015

  Stacey King:Sorry all.  I need to jump off.  Thank you.

  Greg Shatan (GNSO):By this time tomorrow, you should have RFP3.

  Sivasubramanian M:Most imporatnt is the abilility of IANA to cope with the threat of capture after all these changes

  matthew shears:+ 1 Siva

  Sivasubramanian M:Oliiver expressed the right kind of concerns

  Marika Konings:@Robert - we can do so

  Eduardo Diaz - (ALAC):Bye

  Wale Bakare:Bye

  jaap akkerhuis SSAC:bye bye

  Sivasubramanian M:Bye

  Yasuichi Kitamura (At-Large):bye

  matthew shears:thank you

  Allan MacGillivray:Bye all...

  Robert Guerrra:thanks all.

  Martin Boyle, ccNSO:bye

  Bart Boswinkel:Bye all

  Fatima Cambronero:thanks @Robert, all. Bye

  Gary Campbell:Bye everyone

  Tomohiro Fujisaki:Bye all.