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Leadership Meeting - Tracking Tool
Leadership Meeting - Tracking Tool
- Jean-Baptiste Deroulez
- Aleksey Khapchenko
- Jennifer Bryce
Owned by Jean-Baptiste Deroulez
Action items identified during leadership meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date |
|---|
COMPLETED ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Completed Response | Completion Date |
|---|---|---|---|---|---|---|---|
| 93 | LT # 42 | 30 Mar 2020 | Pat and Cheryl will work on the draft note to the Board regarding timeline of the review, for team discussion on Wednesday 1 April. | Pat, Cheryl | 1 April 2020 | Discussed during 1 Apr meeting. | 1 Apr 2020 |
| 92 | LT #40 | 16 Mar 2020 | 2 new agenda items to be added to the 18 March plenary meeting: Close off of the accountability indicators. | ICANN org | 17 Mar 2020 | Complete | 16 Mar 2020 |
| 90 | LT # 39 | 2 Mar 2020 | Pat to write up the options discussed on the call regarding requesting an extension to send to the broader group for discussion. | Pat | 3 Mar 2020 | Shared via email. | 4 Mar 2020 |
| 91 | LT # 39 | 2 Mar 2020 | Staff to send a Doodle poll to find out what blocks of time if any the team may wish to meet on Thursday 5 & Friday 6 March. | ICANN org | 3 Mar 2020 | Shared via email. | 2 Mar 2020 |
| 88 | LT # 38 | 27 Jan 2020 | Jennifer to update the Brussels agenda to include an item on feedback on presentations per Sebastien's comment. | ICANN org | 28 Jan 2020 | Updated agenda shared with RT via email. | 28 Jan 2020 |
| 89 | LT # 38 | 27 Jan 2020 | Pat to send a note to RT members to ask them to send Brussels travel arrangements to Brenda if they are willing. | Pat | 28 Jan 2020 | Email sent. | 27 Jan 2020 |
| 87 | LT # 37 | 20 Jan 2020 | Staff to update the leadership call meeting invites to begin at 19:15 UTC going forward. | ICANN org | 21 Jan 2020 | Invites updates | 21 Jan 2020 |
| 86 | LT # 36 | 13 Jan 2020 | Jennifer to share draft agenda for Wednesday 22 January in advance of the meeting as discussed on LT meeting. | ICANN org | 20 Jan 2020 | Shared via email | 20 Jan 2020 |
| 85 | LT # 36 | 13 Jan 2020 | Staff to cancel the 15 January plenary meeting. | ICANN org | 14 Jan 2020 | Cancellation notices sent. | 13 Jan 2020 |
| 84 | LT # 35 | 6 Jan 2020 | Bernie to work with co-chairs and staff to prepare updated webinar slides for discussion on Wednesday 8 January plenary | Bernie, Co-Chairs, ICANN org | 8 Jan 2020 | Shared via email. | 7 Jan 2020 |
| 83 | LT # 35 | 6 Jan 2020 | Jennifer to share recording of the At-Large CPWG 6 January call with work party leadership team. | ICANN org | 7 Jan 2020 | Shared via email. | 7 Jan 2020 |
| 82 | LT # 34 | 9 Dec 2019 | Staff to follow up with travel team regarding Action Item 78 as team members have not yet heard from ICANN travel regarding the Brussels meeting. | ICANN org | 11 Dec 2019 | Discussed during 18 Dec plenary. | 18 Dec 2019 |
| 81 | LT # 34 | 9 Dec 2019 | Staff to propose on-list some options for webinars regarding public comment. | ICANN org | 11 Dec 2019 | Discussed during 18 Dec plenary. | 18 Dec 2019 |
| 83 | LT #33 | 9 Dec 2019 | Staff to cancel the 11 December plenary and 16 December LT meeting | ICANN org | 9 Dec 2019 | Cancellation notices sent. | 9 Dec 2019 |
| 78 | LT #33 | 25 Nov 2019 | Staff to work with the travel team to ensure visa invitation letters are issued immediately to those who need them for the Brussels face-to-face meeting. Staff to also request that travel team confirm the hotel accommodation as soon as possible. | ICANN org | 11 Dec 2019 | Replaced by action item 82 | 9 Dec 2019 |
| 80 | LT # 34 | 9 Dec 2019 | Staff to share to the list the draft report document read-only. | ICANN org | 9 Dec 2019 | Complete. Link shared via email. | 9 Dec 2019 |
| 79 | LT #33 | 25 Nov 2019 | Staff to update the 27 November agenda with the decision regarding face-to-face meeting location as Brussels, and add an item to discuss Sebastien's PPT circulated to list. | ICANN org | 26 Nov 2019 | Complete. Updated agenda circulated to team. | 26 Nov 2019 |
| 76 | LT #31 | 11 Nov 2019 | Staff to ask meetings team if team can meet on 4, 5 and 6 March 2020 in Cancun. Alternatively, 7,8,9 February. | ICANN org | 15 Nov 2019 | Staff reported back on 13 November plenary call, team is planning to meet 7 - 9 February. | 13 Nov 2019. |
| 77 | LT #31 | 11 Nov 2019 | Jennifer to update the agenda with information discussed on the call. | ICANN org | 12 Nov 2019 | Complete | 12 Nov 2019 |
| 75 | LT #30 | 28 Oct 2019 | Jennifer to update the agenda for the meeting on 30th with the specific report sections, and Montreal agenda under AOB | ICANN org | 29 Oct 2019 | Complete | 29 Oct 2019 |
| 74 | LT #30 | 28 Oct 2019 | Jennifer to update the work plan and share to list | ICANN org | 29 Oct 2019 | Shared to list | 29 Oct 2019 |
| 72 | LT #28 | 7 Oct 2019 | Staff to check with Travel Team regarding Singapore and Montreal per diem - advise team when they should expect to receive funds | ICANN org | 9 Oct 2019 | See item 119 on tracking tool. | 22 Oct 2019 |
| 73 | LT #28 | 7 Oct 2019 | Staff to send cancelation notice for 16 October plenary meeting. | ICANN org | 8 Oct 2019 | Complete | 7 Oct 2019 |
| 71 | LT # 27 | 30 Sep 2019 | Staff to work with travel team to ensure all issues are resolved re: Hotels and visas for Singapore | ICANN org | 4 Oct 2019 | Hotels resolved - ICANN travel working on visa issues | 4 Oct 2019 |
| 70 | LT # 27 | 30 Sep 2019 | Daniel to send information to staff re: Reviews WP meeting so that invite can be shared with all RT members. | Daniel | 1 Oct 2019 | Complete | 1 Oct 2019 |
| 65 | LT #21 | 19 Aug 2019 | Staff / GAC WP to make sure that the GAC WP add to their next meeting agenda to connect with GAC re: GAC-related survey questions | ICANN org / GAC WP | TBD | GAC WP meeting took place on 1 Oct. | 1 Oct 2019 |
| 68 | LT #22 | 26 Aug 2019 | Staff to work with Constituency Travel for status update on everyone’s travel plans and whether there are any issues, with regard to Visa, etc. | ICANN org | 11 Sep 2019 | Doodle poll complete - visa issues complete as reported on 11 Sep plenary | 11 Sep 2019 |
| 69 | LT #22 | 26 Aug 2019 | Staff to draft response to Rod from SSAC for the leadership review (taking into account the comments Cheryl and Pat provided on the call). | ICANN org | 29 Aug 2019 | Response shared with Rod off list. | 28 Aug 2019 |
| 67 | LT #22 | 26 Aug 2019 | Staff to send a doodle poll to confirm whether RT are attending Singapore meeting. | ICANN org | 28 Aug 2019 | Doodle poll circulated via email. | 28 Aug 2019 |
| 66 | LT #22 | 26 Aug 2019 | RT members to provide updates on the status of work parties in writing prior to the plenary call. | ICANN org | 28 Aug 2019 | None provided. | 28 Aug 2019 |
| 64 | LT #20 | 12 Aug 2019 | Staff to share an update on Wednesday plenary regarding survey logistics and timings for the communications | ICANN org | 14 Aug 2019 | Shared during 14 Aug plenary | 14 Aug 201914 Aug 2019 |
| 62 | LT #20 | 12 Aug 2019 | Staff to send an email to all the members of the Board work party to remind them of the call on Friday and encourage participation. | ICANN org | 14 Aug 2019 | Email sent to Board WP members. | 13 Aug 2019 |
| 63 | LT #20 | 12 Aug 2019 | Include note with the agenda expectation that all team members will have read the document in advance and be prepared to raise brief questions/comments on the items. | ICANN org | 13 Aug 2019 | Shared via email | 13 Aug 2019 |
| 60 | LT #19 | 5 Aug 2019 | Staff to organize a meeting for the Board work party. | ICANN Org | 9 Aug 2019 | Meeting scheduled for 16 Aug | 12 Aug 2019 |
| 61 | LT #19 | 5 Aug 2019 | Bernie to send a follow-up on outstanding questions (Liu and KC have to provide a response on the ATRT2 questions). | Bernie | 6 Aug 2019 | Email sent off-list | 6 Aug 2019 |
| 59 | LT # 18 | 29 Jul 2019 | Staff to highlight Sebastien's comments in the ATRT2 document for team discussion. | ICANN org | 30 Jul 2019 | Complete | 30 Jul 2019 |
| 58 | LT # 18 | 29 Jul 2019 | Staff to check with Janis and Rafik if they have any materials to display on 31 July meeting. | ICANN org | 30 Jul 2019 | No materials to display. | 30 Jul 2019 |
| 56 | LT # 16 | 15 Jul 2019 | Staff to confirm if Janis Karlins, Kurt Pritz and Rafik Dammak are available for 31 July plenary call. | ICANN org | 17 Jul 2019 | Staff confirmed Janis and Rafik will join 31 July. Team to arrange meeting with Kurt at a later date. | 22 July 2019 |
| 57 | LT # 16 | 15 Jul 2019 | Staff to add questions that we did not address in Marrakech to a doc ahead of Wednesday’s call. | ICANN org | 17 Jul 2019 | Document circulated via email. | 16 Jul 2019 |
| 55 | LT # 16 | 15 Jul 2019 | Staff to confirm NomCom RIWG briefing for 24th July plenary call. | ICANN org | 16 Jul 2019 | Confirmed | 15 Jul 2019 |
| 54 | LT #15 | 8 Jul 2019 | Co-Chairs to work with Bernie on draft note to Board re: ATRT3 recommendations about the Board | Co-Chairs, Bernie | 15 Jul 2019 | Completed off-list | 15 Jul 2019 |
| 51 | 27 Jun 2019 | Staff to draft follow-up blog re: Marrakech progress. | ICANN org | 9 Jul 2019 | Draft shared with leadership | 9 Jul 2019 | |
| 53 | LT # 14 | 1 Jul 2019 | Staff to update 3 July agenda with edits as discussed during the meeting. | ICANN org | 3 Jul 2019 | Agenda updated. | 3 Jul 2019 |
| 52 | LT # 14 | 1 Jul 2019 | Staff to add Bernard Turcotte (tech writer) to all Skype groups. Work party members to consider Bernie as part of the work party. | ICANN org, WP leaders | 3 Jul 2019 | Bernie added to all Skype groups. | 3 Jul 2019 |
| 50 | 27 Jun 2019 | Staff to draft thank you note to SO/AC/RT groups that ATRT3 met with in Marrakech. | ICANN org | 5 Jul 2019 | Draft shared via email | 3 Jul 2019 | |
| 41 | LT#09 | 13 May 2019 | ICANN org to confirm final dates for the pre-Montreal meeting request and send a placeholder calendar invite for the meeting. | ICANN org | 23 Jun 2019 | Request date confirmed: 1 Nov 2019 | 28 Jun 2019 |
| 49 | LT #13 | 17 Jun 2019 | Add items to agenda for 19 June 2019: acknowledge official receipt of ToR and work plan from the ICANN Board and note documents circulated to the wider community for information | ICANN org | 19 Jun 2019 | Complete. | 18 Jun 2019 |
| 48 | LT #13 | 17 Jun 2019 | Jennifer to reply to Stephanie Perrin to propose 4:30 - 5:00 pm on Wednesday to meet with the NCSG | ICANN org | 17 Jun 2019 | Complete: Email sent. | 17 Jun 2019 |
| 47 | LT #12 | 10 Jun 2019 | Work Party leadership to review the engagement sessions and finalize their questions before the plenary call. | WP leaders | 12 Jun 2019 | Decision that last date to finalize questions will be 19 Jun 2019 | 17 Jun 2019 |
| 46 | LT #12 | 10 Jun 2019 | Cheryl and Pat to finalize their draft agenda and send to Jennifer to share with the RT for everyone’s input. | Co-Chairs, ICANN org | 12 Jun 2019 | Draft agenda shared with team to be discussed on 12 June. | 11 Jun 2019 |
| 45 | LT #11 | 3 Jun 2019 | Team discussed extending delivery date on Terms of Reference and Work Plan by a few days - to be discussed with team on Wednesday | Co-Chairs, RT team | 5 Jun 2019 | Discussed during meeting. | 5 Jun 2019 |
| 44 | LT #11 | 3 Jun 2019 | Work party leaders to work with their work parties to get the objectives into the work plan | Work Party leaders | 5 Jun 2019 | Updates provided during meeting. | 5 Jun 2019 |
| 43 | LT #11 | 3 Jun 2019 | Pat will ask Theresa if the tech writer is able to join the call on an informal basis on Wednesday 5th June | Pat | 5 Jun 2019 | Discussion took place offline | 5 Jun 2019 |
| 42 | LT#10 | 21 May 2019 | Staff to follow up with constituency travel regarding the Singapore travel email to ensure the previous email is recalled and new welcome email is sent. | ICANN org | 23 May 2019 | Completed. New welcome emails sent. | 24 May 2019 |
| 37 | LT#08 | 6 May 2019 | Staff to go through the subgroups google docs and capture all action items. | ICANN org | 10 May 2019 | Sent via email. | 15 May 2019 |
| 40 | LT#08 | 6 May 2019 | Add Brian Cute to the plenary agenda on the 15th to discuss the evolution of multistakeholder model since his document has been published for Public Comment. | Co-Chairs, ICANN org | 13 May 2019 | Brian to attend 15 May meeting. | 15 May 2019 |
| 38 | LT#08 | 6 May 2019 | Leadership to share the Ombudsman report with the whole review team (Sebastian has provided his permission) and ask for any follow-up discussion and Q&A to be added as an agenda item to the plenary call on the 15th (or later, if needed, as the Ombudsman must attend the plenary call to answer any questions the RT may have) | Co-Chairs, ICANN org | 10 May 2019 | Shared off-list with review team. | 15 May 2019 |
| 35 | LT#07 | 29 Apr 2019 | Staff to share budget status on a regular basis as a standing agenda item to ATRT3 leadership calls. | ICANN org | 10 May 2019 | Q3 FY19 Fact Sheet shared via email. Will continue to be shared regularly. | 15 May 2019 |
| 39 | LT#08 | 6 May 2019 | Staff to send the cost estimates for meeting locations and doodle poll results to the whole RT no later than Tuesday, 07 May. | ICANN org | 7 May 2019 | Shared via email. | 7 May 2019 |
| 34 | LT#07 | 29 Apr 2019 | Staff to follow up with those who have not completed the Doodle poll on meeting dates to complete. Team to make a decision by next meeting (8 May) on the next face-to-face meeting date and location | ICANN org / team | 8 May 2019 | Co-Chairs following up, results shared. | 7 May 2019 |
| 36 | LT#07 | 29 Apr 2019 | Staff to send draft agenda out to the leadership list – for the team review. | ICANN org | 30 Apr 2019 | Shared via email | 1 May 2019 |
| 33 | LT#06 | 22 Apr 2019 | Staff to send a Doodle poll to check availability of 19:00 UTC and 20:00 UTC leadership call on Mondays. | ICANN org | 24 Apr 2019 | Shared via email. | 23 Apr 2019 |
| 32 | LT#05 | 15 Apr 2019 | Work party leaders to confirm that they have access to the Google docs. | WP leaders | 16 Apr 2019 | Action complete. | 17 Apr 2019 |
| 31 | LT#05 | 15 Apr 2019 | Work party leaders to let staff know if they need any support documentation for the meeting ahead of the next call. | WP leaders | 17 Apr 2019 | Action complete. | 17 Apr 2019 |
| 29 | LT#05 | 15 Apr 2019 | Staff to set up work party Skype groups for each work party | ICANN org | 16 Apr 2019 | Skype groups set up. | 16 Apr 2019 |
| 8 | LT#01 |
| Terms of Reference: Review whether all review team members have confirmed their names/data can be published on ToR, wiki. | ICANN org | This is expected to be within the notice provided through the privacy policy | 16 Apr 2019 | |
| 30 | LT#05 | 15 Apr 2019 | Staff to staff to share technical writer job description with the review team, for any edits within 24 hours. | ICANN org | Shared via email | 16 Apr 2019 | |
| 28 | LA f2f | 5 Apr 2019 | Develop technical writer job description to be shared with Co-Chairs | ICANN org | Shared via email. | 9 Apr 2019 | |
| 12 | LT#02 |
| Call out definition of face-to-face meeting vs. engagement sessions, for the review team. | ICANN org | Engagement/outreach discussed in LA | 5 Apr 2019 | |
| 27 | LT#04 |
| FtoF Meeting #01: Have flip charts available for parking items and topics. | ICANN org | Complete | 5 Apr 2019 | |
| 5 | LT#01 |
| Review whether ATRT3 will be needing an NDA. | ICANN org | |||
| 15 | LT#02 |
| Co-chairs to look at additional topics to be added on the ftof meeting agenda. | Co-chairs | Done on LT#04 |
| |
| 21 | LT#03 |
| Face-to-Face Meeting #01: Ask meetings team about the possibility to have two displays (main ac room, and observer ac room) projected in the meeting room. | ICANN org | Request submitted. |
| |
| 24 | LT#03 |
| Potentially add discussion on "assessment of other specific reviews" to plenary call #06 agenda | Co-chairs | No decision taken on LT#04. |
| |
| 26 | LT#04 |
| Reminder to be sent out to the review team on identified topics of review | ICANN org |
| ||
| 25 | LT#04 |
| Plenary call agenda: Include transparency guiding principles early in the plenary agenda, before face-to-face meeting #01 | ICANN org | Added to plenary #06 agenda. |
| |
| 22 | LT#03 |
| Identify timezone of review team members participating remotely during the face-to-face meeting | Co-chairs | Discussed on Plenary Call #05 | ||
| 25 | LT#03 |
| Face-to-Face Meeting #01: add information about how to get from the hotel to ICANN offices | Co-chairs | |||
| 23 | LT#03 |
| Add a long discussion on Face-to-Face Meeting #01 agenda about future face-to-face meetings agenda | ICANN org | |||
| 20 | LT#03 |
| Face-to-Face Meeting #01 agenda: add a note that "Timings are approximate, content is subject to updates." | ICANN org | |||
| 19 | LT#03 |
| Face-to-Face Meeting #01 agenda: add terms of reference, when speaking about Scope. | ICANN org | |||
| 18 | LT#03 |
| Add slide on "identified topics of review" in the meeting invitation itself. | ICANN org | |||
| 17 | LT#03 |
| Add "Brief update from ICANN64" to the plenary call #05 agenda | ICANN org | |||
| 14 | LT#02 |
| Plenary call agenda: add "...for the objectives" + discussion on broader terms of reference (workplan, timeline) | ICANN org | |||
| 13 | LT#02 |
| Co-chairs to inform review team about next steps with ICANN65, ICANN org to prepare doodle poll following-up on that. | Co-chairs | Discussed on Plenary Call #05 |
| |
| 2 |
| Identify list of writers used in the past, preferably proposal writers | ICANN org |
| |||
| 16 | LT#02 |
| Pat to confirm timing for informal meeting. | Pat |
| ||
| 4 | LT#01 |
| Plenary call agenda: add "workplan" as a sub-bullet of terms of reference, break Face-to-Face Meetings into two: "LA Meeting" and "Future Meetings Planning". Remove "concerns" from "Transparency concerns" and add "Transparency: Guiding Principles" | ICANN org |
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| 7 | LT#01 |
| Terms of Reference: Convert ToR into 4-5 slides for the plenary call | Patrick |
| ||
| 10 | LT#01 |
| Terms of Reference: Update section on "dissolution of review team" based on ssr2 pause | ICANN org |
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| 6 | LT#01 |
| Terms of Reference: add "draft watermark | ICANN org |
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| 9 | LT#01 |
| Terms of Reference: Add following introductory text when sending out "The content in here are example text not the first draft or the first cut of your own terms of reference." "As this is merely a template with example language, please do not send it around until we have our first cut so as to avoid confusion between example language and the real work that the review is going to be doing." | ICANN org |
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| 11 | LT#01 |
| Extend leadership call to 1 hour. | ICANN org |
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| 3 |
| Confirm whether the project management tool can import from other tools like Microsoft | ICANN org |
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| 1 |
| Send out a doodle poll/email to the review team to confirm ICANN 64 attendance and arrival/departure dates | ICANN org | email sent to each RT member. |
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