Resource Requests

Members: Demi Getschko, Sebastien Bachollet, Wolfgang Kleinwaechter, Erica Varlese, Maarten Botterman, Osvaldo Novoa, Michael Karanicolas, Tola Sogbesan, Liu Yue, Ramet Khalili Nasr, Pat Kane, Cheryl Langdon-Orr

Leaders: Sebastien Bachollet, Osvaldo Novoa

Request

Status

Date requested:

Date delivered:

Last global reviews of the Board: last Board Review ended in 2010 - get a report on how the recommendations were implemented

Staff to prepare a document stating the time from when a recommendation or advise was presented to the Board till a resolution was taken on it.

Staff to obtain the participants evaluation of the training received by the Board members and trainers evaluation of the participants for the last 3 years.

 Information delivered via email. Attachments include:

• Draft Onboarding Program ICANN66
• Leadership Program Feedback Summary
• Audit Committee Training Feedback
• Board Trainings 2016 - 2019

Obtain details on the 360º Board review process and the corresponding Key Take Away for the last three years.

Interview the WS2 Chairmen in order to coordinate our work and avoid duplications.

Staff to prepare a list of the Board members in the last 6 years indicating their region, gender, age and their selecting body.

Staff to prepare a list of the Board liaisons in the last 6 years indicating their region, gender, age and their selecting body.

Selection process of the Board Members by their SG.

Selection process of the Board liaisons by their SG.

Description of ICANN budgeting process, this can be done in a meeting with the Finance people. They can also explain to us the project prioritization process, and the long-term financial stability considerations taken into account in the budgeting process.

Assessment of the evolution of the budget and its different elements in the last 5 years.

A description of the strategic planning process, this can be done in a meeting with the people in charge of developing the Strategic Plan.

The last 4 Strategic Plans.

Last 5 years Board’s resolutions with their justification.

Documentation regarding all the Reconsiderations Process cases in the last 3 years.

Documentation regarding all the IRP cases in the last 3 years.

Members: Vanda Scartezini, Jacques Blanc, Wolfgang Kleinwaechter, Maarten Botterman, Liu Yue, Pat Kane, Cheryl Langdon-Orr

Leaders: Vanda Scartezini, Liu Yue

Request

Status

 Delivered via Skype: 

• EPDP: https://atlarge.icann.org/advice_statements/13255
• Enabling Inclusive, Informed and Meaningful Participation at ICANN: https://atlarge.icann.org/advice_statements/10443

ICANN org to provide factual overview 'scorecards' for each case study, with references to public record: 

• Dot Africa
• Dot Amazon
• IGO protection
• GDPR (what brought EPDP and on the EPDP)
• 2 characters

dot Amazon - 26 April 

2 characters - 20 June

dot Africa - 20 June

Members: Vanda Scartezini, KC Claffy, Demi Getschko, Daniel Khauka Nanghaka, Jacques Blanc, Sebastien Bachollet, Ramet Khalili Nasr, Pat Kane, Cheryl Langdon-Orr, (Geoff Huston, resigned 4 Sep 2019)

Leaders: KC Claffy, Daniel Khauka Nanghaka

Request

Status

According to https://www.icann.org/news/blog/about-the-fy18-board-activities-priorities [icann.org] 

2.1 The Accountability WS2 co-leaders are a very good example of adopting and successfully using the PCST to help them manage cost. The Board wishes that ICANN (Board, org and community) becomes more financially disciplined and that decisions to start projects, reviews, and community initiatives must be based on clear needs, priorities, and affordability. The Board will consult with the SOs and ACs on deploying PCST beyond WS2.

Question: Has the board completed or done the consultation with the SOs and ACs on the deployment of PCST beyond WS2? 

According to https://www.icann.org/news/blog/about-the-fy18-board-activities-priorities [icann.org] 

3.1 - Board Skills Adequacy – The Board is focused on ensuring that it has all of the skillsets needed to serve ICANN. To this end, we are undertaking a "gap analysis" (existing skillset, needed skillset, missing skillset) and, based on the results, we will develop a three-year rolling plan to guide Board member training and inform Board nominating bodies.

Question: Has the Board gap analysis been completed? If yes, please provide Gap Analysis report or link to Gap Analysis report.
What is the extent of the development of the 3 yr rolling plan from the time that the Gap Analysis report has been made? 

According to https://www.icann.org/news/blog/about-the-fy18-board-activities-priorities [icann.org] 

4.2 – Openness and Accountability – The Board is focused on improving openness and accountability. To that end, the Board:

• Has approved a new communications plan that aims at keeping the community better informed of Board activities and decisions;
• Intends on providing clarity and developing a shared understanding of ICANN's mission; and
• Will undertake a 360 review in order for Board members to be able to continue to improve their contributions, and for the Board as a whole to better understand its areas for improvement.

According to https://www.icann.org/news/blog/about-the-fy18-board-activities-priorities [icann.org] 

Furthermore, According to Engaging with ICANN's Global Community – Historically, the Board engaged reasonably well with the names community and we will continue to do so but has not engaged enough with the numbers and protocol communities.

Question 
What challenges has the board faced in engaging with the Numbers and Protocol communities?

According to https://www.icann.org/news/blog/about-the-fy18-board-activities-priorities [icann.org] 

5.1 – Community Requests – The Board is committed to serving the community as a reliable partner by responding, professionally and systematically, to community requests, using a public response system. The Board plans on introducing an "Action Request Response" (ARR) public system that registers community requests and the Board's responses.

Question: Is the Board Advice an alternative to the ARR public system?
In case this is not the case, did the board proceed with the plan of introduction the AAR public system to register community request and Board responses?

Regarding One World Trust Report: ICANN org to provide:

• a link to the stakeholder satisfaction survey
• Link to a dedicated page on ICANN website where Accountability Framework has been posted with objectives and results of metrics
• Link to annual accountability reports
• Bench Marking Reports where ICANN performance is compared with other organisations

ICANN org to facilitate answers to the following questions from the work party:

1. Did the ICANN Board convene a Special Community Group, include governance and dispute resolution expertise, to discuss options for improving Board accountability with regard to restructuring of the Independent Review Process (IRP) and the Reconsideration Process?
2. If yes, did the Special Community Group use the 2012 Report of the Accountability Structures Expert Panel (ASEP) as one basis for its discussions?

In reference to the EPDP, Can we make a request to Interview Kurt Pritz and Janis Karklins.

ICANN org to provide RDS2’s draft assessment of RDS recommendations. 

 Complete: Link delivered to the review team via email:

• https://features.icann.org/board-advice 

• WHOIS Review implementation reports and associated documents can be found on this page: https://icann-community.atlassian.net/wiki/x/KIu4BQ

 Complete: Delivered to the review team:

• ICANN Accountability and Transparency Metrics and Benchmarks Consultancy Report (28 February 2014): https://www.icann.org/en/system/files/files/benchmarks-consultancy-28feb14-en.pdf
• Associated publication announcement: https://www.icann.org/news/announcement-2014-03-04-en

Members: Osvaldo Novoa, Daniel Khauka Nanghaka, Jaap Akkerhuis, Michael Karanicolas, Tola Sogbesan, Pat Kane, Cheryl Langdon-Orr (Erica Varlese, resigned August 2019)

Leaders: Erica Varlese, Michael Karanicolas

Request

Status

Ask staff to prepare a document reviewing the implementation, transparency, developing, and reporting for the 2016-2020 Five Year Plan.

Request report regarding the development, with a focus on community input and transparency, regarding the upcoming Five Year Plan (2020 forward).

 Complete:

• NomCom briefing delivered during 24 July plenary call.
• Selection processes shared via email (16 July 2019)

Areas and methods of community input topic: 

Request an overview from staff on how all comments are processed and prioritized, as well as statistics on how comments can be submitted and are submitted.

Ask staff for assistance with compiling a list of PDPs (2017 to 2019) that have occurred, charter information, timeline, key members, and links to relevant comments/comment periods.

Request

Status

 Complete.

• Presentation delivered to Review Team on 8 May 2019 (see PPT here).
• See complete meeting archive here. 

Request

Status

FY2020 budget for reviews split in organizational and specific
An estimate for a 5 days retreat for 20 and 30 people

 Information provided via email. 

See spreadsheet of all recommendations here.

See summary list of recommendations here.  

 ODI information delivered via email.

 ITI information delivered via email.

9 October 2019

9 October 2019

9 December 2019

2 November 2019

ATRT2 implementation report states for 7.1 that "Staff is establishing a multi-department team to investigate further evolution of the organization’s community input capabilities and processes with an eye toward interfacing with future community review efforts (e.g., ATRT3) as needed in the future." Does this group exist, if yes who is on it, if so have they produced anything? can they provide a report to ATRT3?

 Complete. Presentation delivered to Review Team on 5 April 2019, day 3 of face-to-face meeting. See complete meeting archive here.