ALAC  Teleconference

Meeting Number: AL.ALAC/CC.0719/1

Date: Tuesday, 22 October 2019                                    

Time: 07:00 - 09:00 UTC (For the time in various time zones click here)

Zoom Room: https://icann.zoom.us/j/234860408?pwd=SzBGWjlZU2x1SnVnUTVkc0hiWVRjUT09 / Meeting password: 411930

Real time transcription (RTT) link: https://www.streamtext.net/player?event=ICANN [streamtext.net]

Interpretation Available: Yes ( RU, ES & FR  - Simultaneous)

How can I participate in this meeting? English Conference ID = 1638

¿Cómo se puede participar en la teleconferencia? Spanish Conference ID = 1738

Comment participer a cette teleconference?  French Conference ID = 1838

Russian Conference ID =  2138

AF: Hadia Elminiawi , Seun Ojedeji,  Tijani Ben Jemaa

AP: Holly Raiche (absent) , Kaili Kan (apology),Maureen Hilyard

EUR: Bastiaan Goslings (apology), Joanna Kulesza (absent), Sébastien Bachollet

LAC: Bartlett Morgan (absent), Humberto Carrasco (absent), Ricardo Holmquist 

NA: Javier Rúa-Jovet (absent) , John Laprise (absent), Marita Moll (apology)

Liaisons: Andrei Kolesnikov(SSAC) (apology), Barrack Otieno (ccNSO), Cheryl Langdon-Orr (GNSO), Yrjö Lansipuro (GAC) (apology)

Participants:

EN:  Maureen Hilyard, Hadia Elminiawi , Seun Ojedeji, Tijani Ben Jemaa, Olivier Crépin-Leblond, Abdulkarim Oloyede, Barrack Otieno,Anne Marie Joly, Sonigitu Ekpe, Amrita Choudhury, Priyatosh Jana, Isaac Maposa, Sébastien Bachollet, Ricardo Holmquist, Cheryl Langdon-Orr, Natalia Filina, Hanan Khatib, Satish Babu, Justine Chew, Aris Ignacio, Shreedeep Rayamajhi, Evan Leibovitch, Vrikson Acosta

ES: None

FR: Fanny Salyou, Abdeldjalil Bachar Bong

RU: None

Staff: Heidi Ullrich, Gisella Gruber, Evin Erdoğdu, Alperen Eken, Siranush Vardanyan, Yeşim Nazlar

Apologies: Judith Hellerstein, Bastiaan Goslings, Yrjö Lansipuro, Kaili Kan, Daniel Nanghaka, Vanda Scartezini, León Sanchez, Marita Moll, Alan Greenberg, Alberto Soto, Gabriel Bombambo Boseko, Adrian Schmidt, Sylvia Herlein Leite, Ali Almeshal, Silvia Vivanco (staff), Andrei Kolesnikov

Interpreters: 

ES: Veronica & Paula

FR: Claire & Camila

RU: Maya & Yuliya

Call Management: Yeşim Nazlar

Action Items: EN

Adopted Motions: EN

Decisions: EN

Recording: EN, ES, FR, RU

Transcript: EN, ES, FR, RU

Zoom Chat: EN

A G E N D A:   

Standing Agenda Items

1. Roll Call and Apologies and Confirmation of Quorum– Staff (2 minutes)

2. Welcome, Aim of the Meeting, Adoption of Agenda and Call for Any Other Business or other Amendments – Maureen Hilyard (3 minutes)

3. Review of ALAC Action Items of 24 September ALAC Meeting - Maureen Hilyard (0 minutes)

4. ALAC Policy Development Activities - Olivier Crepin-Leblond, Jonathan Zuck and Evin Erdoğdu (20 minutes)

At-Large Policy Resources:

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic
Consolidated Policy Working Group (CPWG)

Recently Ratified by the ALAC (Since last ALAC Monthly Meeting)

Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process. 

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment. 

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important. 

In addition, the ALAC submitted comments in response to:

• Amazon Public Interest Commitments (PICs) 2019
• Invitation to Provide Feedback on the ICANN Board’s Proposed Public Interest Framework
• and confirmed an ALAC Question to the ICANN Board: Domain Name Abuse

Public Comment for Decision

Registration Directory Service (RDS-WHOIS2) Review Team Final Report 25 Nov 2019 
Proposed IANA SLAs for ccTLD Creation and Transfer 25 Nov 2019

Current Statements (ALAC Advice, Comment or Correspondence)

Additional

• Please see an ongoing workspace regarding CPWG SubPro Updates.
• Pre-ICANN66 Policy Report: https://go.icann.org/pre66
• Blog on ICANN.org: Future Policy and Outreach Ambassadors to Attend the Third At-Large Summit (ATLAS III): https://go.icann.org/2Bc9Doa

5.  Review of current ALS and Individual Member applications – Evin Erdoğdu and Alperen Eken (5 minutes)  

For Information:  ALS application tracking page and Individual Members page

ALS Snapshot

ALS Application Status

Individual Snapshot

Recently certified: 3 Individuals

Applications: None

Other

• AFRALO Orientation Call TBD. Reference: RALO ALS and Individual Orientation Calls: NARALO 06 September 2017, APRALO 19 June 2017.

6.  Reports and Discussion with At-Large Plus Leaders – Introduced by Maureen Hilyard  (10 minutes)

a. Liaisons: ccNSO; GAC, GNSO and SSAC

b. WGs: CPWG and Sub-Committee on Outreach and Engagement

c. RALO Chairs: AFRALO, APRALO, EURALO, LACRALO and NARALO

See: At-Large Reports 

See: At-Large Governance

For Discussion

7.    Countdown to ATLAS III - Maureen Hilyard, Olivier Crépin-Leblond and Eduardo Diaz (20 minutes)

      See: At-Large Summit III Home; ATLAS III Webpage

a. Program Update and Next Steps Including Role of At-Large Leadership - Olivier Crépin-Leblond and Eduardo Diaz

b. Schedule Update - Gisella Gruber

c. Communications Messages and Plan and ATLAS III Webinar - Maureen Hilyard and Heidi Ullrich

d. ATLAS III Social Events - Gisella Gruber

e. Post-ATLAS III activities - Maureen Hilyard 

8.  ICANN66 Update and Next Steps - Maureen Hilyard  (20 minutes)

See: ICANN66 - Montreal Meeting - November 2019

a. Review of At-Large Schedule and Agendas - Maureen Hilyard, Heidi Ullrich, Gisella Gruber

b. Questions for the Board and GAC 

c. Policy Sessions

• Discussion of Subsequent Procedures (SubPro) - Justine Chew and Jonathan Zuck
• DNS Abuse - End User Concerns - Joanna Kulesza and Jonathan Zuck
• Expedited Policy Development Process (EPDP) on gTLD Registration Data - Hadia El Miniawi and Alan Greenberg

d. Outreach and Engagement Activities - Olivier Crépin-Leblond and Daniel Nanghaka

9.  Seat 15 Election Update - Yrjö Lansipuro (5 minutes)

See: At-Large Board Member Selection Home - 2019-2020

10.  Any Other Business - Maureen Hilyard (5 minutes)