2016-12-12 Board Candidate Evaluation Committee (BCEC)

Date: Monday, 12 December 2016

Time: 21:00 UTC - 22:00 UTC (for the time in various timezones click here)

Meeting Number: AL.BCEC/CC.1216/3

How can I participate in this meeting? English Conference ID = 3535

Adobe Connect Meeting Room: https://participate.icann.org/bcec/

Action Items:  EN 

Recording: EN

Transcript: EN

AC Chat Transcript:  EN  

Participants: Yrjö Länsipuro, Vanda Scartezini, Julie Hammer, Cheryl Langdon-Orr, Eduardo Diaz, Fatimata Seye Sylla, Gunela Astbrink, Mohamed El Bashir, Louis Houle

Absent: none

Apologies: Carlos Raúl Gutiérrez, Jordi Iparraguirre

Staff:   Heidi Ullrich, Ariel Liang, Terri Agnew

Call Management: Terri Agnew

A G E N D A

1. Welcome and Roll Call 

2. Discussions leading to Decision on BCEC Slate of Candidates (Cheryl)

• Share confidential information with BCEC Members not present at 8 December Meeting

3. Draft Announcement and Emails to Candidates (Julie)

4.  BCEC Process Review (Julie)

• BCEC Tools
  • Recommend use evaluation tools in future rounds
• BCEC Documents
  • Code of Conduct – any changes?
  • Candidate Requirements – any changes? (Possible inclusion of criteria focused on advocating for end user interested to balance the weight put on ALAC experience?)
  • Expression of Interest (EoI) Proforma – any changes? (Difficulties noted: Browsers not using English settings, Uploading documents)
  • Instructions to Candidates – any changes?
  • Questions for Referees – any changes?
  • Recommend use email templates in future rounds
• BCEC Process
  • Usefulness of tools familiarization
  • Recommend use the same “sample” EoIs in future rounds?
  • Usefulness of Initial Evaluation
  • Value and effectiveness of first stage of Initial Evaluation being blind?
  • Effectiveness of scoring process (on a scale of 1-5)
  • Usefulness of Detailed Evaluation
  • Effectiveness of ranking process           
• BCEC Timeline
  • Revert to decision to include Referee Requests in overall timeline
• BCEC Operational Procedures and Guidelines
  • What would we change?

5.  Schedule of Future Meetings (Julie):

6.  Any other business 

7.  Next Meeting - 2100 UTC Thursday 15 December 2016