ALAC Subcommittee on Outreach 2015-08-03 AC Chat

  Terri Agnew:Welcome to the ALAC Subcommittee on Outreach and Engagement taking place on Monday, 3rd August 2015 at 18:00 UTC

  Terri Agnew:meeting page: https://icann-community.atlassian.net/wiki/x/QUnvBQ

  Alfredo Calderon:I'll be here waiting. Thanks!

  Carlton Samuels:Hiya all. Thanks Terri

  Alfredo Calderon:Hi, Carlton.

  Maureen Hilyard:Good morning all

  Daniel K. Nanghaka:Hello

  Daniel K. Nanghaka:Here in Uganda it is evening

  Daniel K. Nanghaka:probably I can say Good morning and Good Evening

  Alfredo Calderon:Yes

  Daniel K. Nanghaka:Yes I can here

  Maureen Hilyard:@Dev Loud and clear

  Dev Anand Teelucksingh:Hello everyone

  Daniel K. Nanghaka:Can I request for a dialout

  Terri Agnew:@Daniel, I have sent you a private AC chat

  Terri Agnew:Welcome Dave Kissoondoyal and Roosevelt King

  Dave Kissoondoyal:Thanks and hi to all

  Daniel K. Nanghaka:great

  Maureen Hilyard:I would second Dev's nomination too

  Roosevelt King:Thanks

  Terri Agnew:Welcome Diego Alfonso Acosta Bastidas

  Diego Acosta Bastidas:Saludos a todos desde Ecuador, gracias por esta oportunidad.

  Seun Ojedeji:Hmmm....is that not an over-kill, could be just 2 people from a region ;-)

  Terri Agnew:Welcome Nkem Nweke

  Dave Kissoondoyal:Grateful to you if you could speak a bit loder please

  Daniel K. Nanghaka:I think it is great to have 2 people per region

  Maureen Hilyard:I would accept a co-chair role

  Maureen Hilyard:on behalf of APRALO

  Terri Agnew:Welcome Glenn McKnight and Juan Manuel Rojas

  Glenn McKnight:Hi 

  Daniel K. Nanghaka:We need to have a wider extension to maximise to reachout in various regions

  Terri Agnew:Review of RALO Outreach Strategies for FY16 - APRALO, NARALO ; next steps for AFRALO, EURALO, LACRALO: https://icann-community.atlassian.net/wiki/x/UjPvBQ

  Diego Acosta Bastidas:Por favor Staff: no he recibido su llamada al canal español en la l{inea inicada en su oportunidad ; agradezco su reiteraci{on para contar con la traducción, posiblemente encuentren dificultades porque las operadoras móviles de Ecuador están migrando a la plataforma 4G LTE. Fraternal saludo

  Seun Ojedeji:@Daniel actually i was saying regional co-chairs may not be necessary. Nevertheless i guess event has passed that already

  Glenn McKnight:My understanding  that   a  RALO  can  choose less  trips to enable  travelers to staff longer  ie  4 trips but  extra days

  Juan Manuel Rojas:Hi everyone

  Heidi Ullrich:Hola/Hello

  Silvia Vivanco:Hello all

  Heidi Ullrich:RALO Strateies: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99562322/RALO+Outreach+Strategies+for+FY16

  Glenn McKnight:NARALO  has  posted their  strategy with the Chair and Secretary imput

  Terri Agnew:APRALO: https://icann-community.atlassian.net/wiki/x/jYf2Bg

  Terri Agnew:Welcome Siranush Vardanyan

  Terri Agnew:@Diego, Le envió una charla privada AC

  siranush vardanyan:i am trying to join through wifi connection, but it is veryyy slow

  Glenn McKnight:Should   RALO  trips  be  in their own region?

  Terri Agnew:Procedure for RALOs to apply for funding for outreach trips: https://icann-community.atlassian.net/wiki/x/JPPvBQ

  Maureen Hilyard:Thank you Heidi, I had forgotten about that special condition regarding the IGF

  Glenn McKnight: So it's not a  Cropp  funded trip?

  siranush vardanyan:thanks, Heidi. it is in our strategy as well

  siranush vardanyan:it is not, Glenn. for two people it is not

  Heidi Ullrich:FY16 Special Requests Implementation  - https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99562620/At-Large+Approved+FY16+Special+Request+Implementation+Workspace

  Carlton Samuels:Hi Robb

  Glenn McKnight:Unclear to me.  If  it has  special funding then it's not  CROPP so  APRALO could do another trip, Correct?

  Seun Ojedeji:Are we suggesting to implement the strategy across the RALOs?

  Carlton Samuels:@Seun: That is the only way to do it.

  Terri Agnew:Welcome Mwendwa Kivuva

  Mwendwa Kivuva, Nairobi, Kenya:Thank you Terri

  Seun Ojedeji:Okay @Carlton cool, i just wanted to understand why we are looking at the APRALO strategy

  Seun Ojedeji:makes our work easier.... templates are good thing ;-)

  Daniel K. Nanghaka:I think the APRALO strategy can be replicated through so I suggest we create a general strategy for all regions

  Terri Agnew:Welcome Jacqueline Morris

  Glenn McKnight:I assume the  other  RALOs  can pic and choose the  approach done already by NARALO and APRALO

  Jacqueline:HI everyone - sorry I'm late

  Carlton Samuels:I think we cannot begin to pilot a decent program without a media strategy as part of that.  Radio cannot be eliminated from this

  Glenn McKnight:@Carelton  we did  radio interviews at  NTEN.

  Carlton Samuels:At least, IMHO, for APRALO, LACRALO and AFRALO

  Glenn McKnight:NTEN  is  a very large  Non Profit  Technology conference

  Jacqueline:I agree with Carlton - traditional media needs to be included, not just social media

  Carlton Samuels:@Glenn: Yes, saw the report on the NARALO list. Good going, that!

  Glenn McKnight:Most  conferences have   Social Media/Journalists  who are posting  Hashtags  and they need to be approached

  Glenn McKnight:We did this  at  IGF  USA ,  Not a  CROPP  trip  recently  a few weeks ago.   Lots of  Tweets

  Maureen Hilyard:Don't forget Asia Pacific covers from India to Japan to the NZ and Aust and the Pacific - a radio interview may reach out to a particular section of our region

  Maureen Hilyard:So that perhaps a template is required for the strategic plans so that they cover what is required?

  Carlton Samuels:@Maureen: Don't mean radio is exclusive, just that it cannot be left off.  I should think that would even be more effective for PacIslands.

  Alfredo Calderon:@Glen, Puerto Rico's Department of Education will sponsor with UNESCO a Global Virtual Educa meeting in the Island. Expected close to 7,000 participants from all over the World. COuld this be added as a NARALO possible activity - Trip.

  Glenn McKnight:Nkem?

  Terri Agnew:@Nkem, your jic isn't active, we are unable to hear you. Please let me know if you need assistance with mic.

  Alfredo Calderon:@Glen, this will take place June, 2016

  Glenn McKnight:@alfredo  we need to chat about the   PR  event.   It would be logical that  the  two ALS's  in PR  could handle this  event.

  Maureen Hilyard:@Carlton, less effective - we can get radio connection within our own national boundaries but not beyond. Very limited

  Terri Agnew:@Nkem, I sent you a private AC chat.

  Alfredo Calderon:@Glen, I'll talk to Eduardo about this.  See how we can get HETS involved as an ALS.

  Dev Anand Teelucksingh:Nkem, can you type your comment and question

  Dev Anand Teelucksingh:sorry your comment and/or question

  Alfredo Calderon:@Robb, even the increase in membershio of existing ALA's should be a goal for all.

  Terri Agnew:Welcome Jason Hynds

  Alfredo Calderon:Oppss ALS's.

  Seun Ojedeji:I think some of our strategies may also require engaging some of the other working groups like the Social media working group for instance

  Jacqueline:Maureen, possible to create a network of media throughout the region or sub regions and use the media in each individual territory?

  Alfredo Calderon:Hello, Jason.

  Daniel K. Nanghaka:@Seun you are right because Social media plays a great role in reaching out

  Maureen Hilyard:@ Jacqueline - definitely, some media approaches would be better than others, we are also looking at about 500 different languages within the Pacific region

  Seun Ojedeji:@Jacqueline by media i presume you refer to those that run on the internet as i think anything beyond that can be expensive

  Daniel K. Nanghaka:Challenge is that even University Students do not have adequate knowledge about ICANN and its activities,  I think it is great to do extensive reachout and engage the university

  Jacqueline:Is that the only metric? ALSes signed up?

  Jacqueline:No, Seun, I mean PR (free) in traditional media as well as social media

  Glenn McKnight:@ Alan  metrics is the elephant in the room

  Jacqueline:NO

  Alfredo Calderon:No

  Jacqueline:No objection

  Dave Kissoondoyal:i do support as well

  Alan Greenberg:@Glenn, metrics ARE important, but we need to think carefully about what we are measuring.

  Terri Agnew:NARALO: https://icann-community.atlassian.net/wiki/x/kof2Bg

  Carlton Samuels:No objection to APRALO

  siranush vardanyan:woho. thanks from APRALO TEAM

  Jason Hynds:Hi all, sorry for the delayed greet. Thanks for the welcome Terri. ;-)

  siranush vardanyan:our team also acknowledge all the comments provided, which we will consider durong the course of implementation of this strategy. Thanks agaij everyone

  Dev Anand Teelucksingh:@Nkem Nweke, we have moved on in the agenda, but do post your comments in the AC room or on the mailing list

  Alfredo Calderon:@Glen, here are some details - http://www.de.gobierno.pr/51-noticias/2503-puerto-rico-sera-sede-de-evento-internacional-de-educacion-tecnologia-e-innovacion

  Glenn McKnight:@alfredo   Let  chat about the  event.  sorry when is the event?

  Terri Agnew:At-Large Community Regional Outreach Pilot Program Review Team (CROPP RT): https://icann-community.atlassian.net/wiki/x/JPPvBQ

  Alfredo Calderon:Yes

  Carlton Samuels:Yes

  Alfredo Calderon:@Glen, Virtual Educa will be 20 - 24 June, 2016. Using the same facilities for ICANN#57.

  Alan Greenberg:TODAY is not necessarily a requirement. SOON is.

  Terri Agnew:Proposed immediate work items/objectives for remainder of 2015: https://icann-community.atlassian.net/wiki/x/gwzxBQ

  Glenn McKnight:@Alfredo  I wonder if this is  in the next fiscal period?

  Heidi Ullrich:Should that be an AI, Dev?

  Glenn McKnight:@ all   NARALO  scheduled call next monday has the request for community endorsement of the NARALO strategy   Item 3   https://icann-community.atlassian.net/wiki/spaces/NARALO/pages/110237385/NARALO+2015.08.10+Teleconference

  Seun Ojedeji:I  think how to get some ALes to attend their fellow ALes local events could also be something to look into

  Seun Ojedeji:That way, ALSes will be strengthened at National level

  Seun Ojedeji:ALes = ALSes

  Alfredo Calderon:@Glen, please clarify what  "ICANN Fiscal Year".is?

  Dev Anand Teelucksingh:FY16 - is from now to end of June 2016

  Terri Agnew:At-Large New ICANN Meetings Strategy Workspace: https://icann-community.atlassian.net/wiki/x/cSPvBQ

  Heidi Ullrich:AT-Large WG on New Meeting Strategy: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99601241/At-Large+Ad-Hoc+New+Meeting+Strategy+Working+Party

  Alfredo Calderon:@Glen, @Dev Thus the Virtual Educa June 2016 event is for this FY16.

  Heidi Ullrich:Planned A, B, C meetings link: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99558257/At-Large+New+ICANN+Meetings+Strategy+Workspace

  Heidi Ullrich:At-Large Strawman: https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99557443/At-Large+Ad-Hoc+New+Meeting+Strategy+Drafting+Team

  Maureen Hilyard:Of course I am on both and can liaise

  Dev Anand Teelucksingh:yes we can

  Heidi Ullrich:Ebook proposal - https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99561720/EBOOK+-+ALAC

  Carlton Samuels:@e-book.  Do we think we would make them read some more? We already have a website that is mobile friendly, no?

  Glenn McKnight:No  exactly  the same

  Glenn McKnight:Ebook  format  is better  confiiguration  and off line

  Glenn McKnight:Heidi posted the brief

  Maureen Hilyard:RALOs can go through your list with our members and get back to you

  Alfredo Calderon:@Carlton, in fact the possibility to link to multmedia resources to enhance the e-Book strategy could be an additional outcome.

  Glenn McKnight:Also  a voice reader

  Carlton Samuels:@Glenn @Alfredo. Hmmm, maybe.

  Alfredo Calderon:YES!

  Glenn McKnight:@Carelton not  a magic  bullet

  Glenn McKnight:Just another  tool

  Carlton Samuels:@Glenn: That positions the expectations for outcome. Good

  Maureen Hilyard:Doodle?

  Jacqueline:In advance, I doubt I can make a meeting next week.

  Seun Ojedeji:none from my end

  Seun Ojedeji:thanks for the call

  Seun Ojedeji:bye for now

  Carlton Samuels:The challenge is to get those who don't engage to engage...with sense.  it means knowledge of....meaning, access information. It is a constant challenge.

  Maureen Hilyard:thanks Dev and everyone

  Heidi Ullrich:Thanks, All

  Dave Kissoondoyal:thanks Dev and all

  Dave Kissoondoyal:Bye

  Glenn McKnight:bye

  Alfredo Calderon:Hope to be in next meeting.

  Jacqueline:thanks, bye

  Carlton Samuels:Thaks Dev. Tahnsk all

  Jason Hynds:bye

  Alfredo Calderon:Thanks all!

  Daniel K. Nanghaka:Thanks everyone

  Daniel K. Nanghaka:Bye

  Silvia Vivanco:Bye all

  Roosevelt King:Bye

  Juan Manuel Rojas:thanks bye all

  Dev Anand Teelucksingh:Thanks everyone, including Staff, Rob and Janice and the interpreters