Action items 2025 - Operations, Finance and Budget Working Group (OFB-WG)

2025-06-26 Operations, Finance and Budget Working Group (OFB-WG) Call

• The OFB-WG to continue discussions regarding the Empowered Community petition on reviews and whether to ALAC Advice is warranted.  
• The draft document of the code of conduct concerning SOIs to be shared on the OFB-WG mailing list for comments. 
• Michelle DeSmyter to schedule next OFB-WG meeting for 03 July 2025 at 18:00 UTC. 

2025-05-22 Operations, Finance and Budget Working Group (OFB-WG) Call

• With regard to the statement on RIRs, Yesim Saglam will launch a 24-hour ALAC vote on Monday, 26 May by 15 UTC, closing on Tuesday, 27 May by 15 UTC.  
• The OFB-WG to prepare a lightweight response to the Public Comment on the Code of Conduct/SOIs to submit a statement before the extended deadline of 14 July 2025. 
• Michelle DeSmyter to send a Doodle for a Prep call for the Board Engagement call to members(Cheryl Langdon-Orr, Hadia Elminiawi, avri doria, Eunice Alejandra Pérez Coello, sebastien.bachollet, Alan Greenberg. claire.craig, bukola.fawole  and jonathan.zuck) on 27 May 2025 to prep for the Board Engagement webinar on the topic of Reviews scheduled for 28 May.
• A number of OFB-WG members (Cheryl Langdon-Orr, Hadia Elminiawi, avri doria, Eunice Alejandra Pérez Coello, and sebastien.bachollet) to develop talking points related to the Board's resolutions on reviews from the 19 May Special Meeting of the ICANN Board, including whether there is community support using the Empowered Community option as well as prep for the Board Engagement webinar on the topic of Reviews. 
• A number of OFB-WG volunteers will form a small  group (Cheryl Langdon-Orr, Alan Greenberg, Eunice Alejandra Pérez Coello, Ron da Silva, claire.craig, jonathan.zuck, and bukola.fawole) to prepare some talking points on the DEI issue ahead of meeting with Leon Sanchez. 

2025-05-15 Operations, Finance and Budget Working Group (OFB-WG) Call

• With regards to the “How we meet” statement Hadia Elminiawi, Eunice Alejandra Pérez Coello, Judith Hellerstein and Emilia Zalewska-Czajczynska  to incorporate all the comments presented in today’s OFB call and finalize the statement by Friday May 16 COB. Staff will submit it by Monday 19^th (deadline).

• Silvia Vivanco will reach out to ALAC members who were not present on the May 15 call call Natalia,  Raihanath and Kathleen to request their vote for the ALAC statement How we meet.

• Silvia Vivanco To draft and send the call for volunteers for the statement https://www.icann.org/en/public-comment/proceeding/updated-icann-community-participant-code-of-conduct-concerning-sois-12-05-2025, opening on Thursday 15 May, closing on Monday 19^th May.

• Silvia Vivanco to draft a request for extension for the PC until July 14^th, considering the interruption to be caused by ICANN’s 83 public meeting.

• With regards to the statement, the penholders Hadia Elminiawi, Kathleen Scoggin  Pari Esfandiari   and all volunteers will be guided by the following timeline:

  • Governance Document for the Recognition, Maintenance, and Derecognition of RIRs, the document is open for Community: Comments on Draft Statement until Monday 19 May 2025.
  • The Penholder(s) will incorporate the comments received and finalize Statement by Wednesday May 21st.
  • FINAL version of the statement will be presented at the OFB Thursday May 22.
  • ALAC: Vote on Final Statement – Friday 23 May 2025 – Monday 26 May 2025
  • Staff: Submission of ALAC Statement – Tuesday 27 May 2025
• Michelle DeSmyter to set up a Doodle for the volunteers for Updated ICANN Community Participation Code of Conduct to meet to review PC details and advise if ALAC should prepare a response
• 2025-05-08 Operations, Finance and Budget Working Group (OFB-WG) Call

• Dev Anand Teelucksingh, Michelle DeSmyter, Yesim Saglam, and Heidi Ullrich to work to bring the designation of country names on the At-Large website in alignment with their updated names- in PROGRESS. 
•  The OFB-WG agreed that the draft ALAC Objections Small Team document does not need approval from the CPWG prior to being sent to the ALAC for endorsement.  
• Silvia Vivanco to send a note to the OFB-WG reminding them of the need to comment and set a deadline that meets the timeline for the ALAC Statement on How We Meet. 
• The small team on How We Meet is requested to review the comments on the OFB-WG mailing list for additional comments to consider for the ALAC statement.  
• Silvia Vivanco to send a reminder to OFB WG to comment on the OFB ICANN 83 meeting DRAFT agenda.  
• Michelle DeSmyter to schedule the next call for Thursday, 8 May at 18:00 UTC for 90 mins.

• All OFB members are asked to review the progress made by the Small team in the google doc “ALAC statement on How we meet” 
• Dev Anand Teelucksingh and Alan Greenberg will present the final version of the "ALAC objections Procedure" at the May 1^st call.
• Michelle DeSmyter to schedule the next call for Thursday May 1 at 14:00 UTC for 90 mins.
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• Members of the voluteer small team working on the How We Meet response to develop the response on a call next week. 
• Michelle DeSmyter to schedule the next call on 24 April at 14:00 UTC for 90 mins. 

• The ALAC Objections small team led Dev Anand Teelucksingh and Alan Greenberg will finish its work by April 16, will share it with CPWG and OFB, the final document will be approved by ALAC.

• The WG decided not to draft an ALAC  comment on the Middle East Regional Plan FY26-30 , there was a discussion about an overlap of countries which are included in more than one region, for example some countries in The Middle East Regional plan are already included in other Regions. This discussion will continue via email by the ALAC and the OFB.

• Michelle DeSmyter to schedule the next call for Thursday 17th April at 14:00 UTC for one hour.

• Alan Greenberg and Dev Anand Teelucksingh will work with staff to develop timelines for the completion of the work by the Small team on new gTLD Program.
•  OFB members who are attending the 2025 IGF or are on an approved panel are asked to note it on the wiki.
• Michelle DeSmyter will schedule the next call for Thursday April 3 at 18: 00 for 60 mins.

2025-02-13 Operations, Finance and Budget Working Group (OFB-WG) Call

• With regards to the “Objections in the next Round Program”, the  Small team will be re-established and will report after ICANN 82. 
• PC on Operating Standards – Heidi Ullrich will ask ICANN Org re their plans for community discussion on the OSSR. 
• With regards to the "Proposed Update to the Operating Standards for Specific Reviews" Alan Greenberg Alan and penholders will work on a FIRST statement by next Thursday Feb 20th. 
• OFB members are requested to complete the Survey Next Round Topics for At-Large  Plenary: Sub Pro’s promise and New gTLD Round by tomorrow Feb 14 
•  With regards to ALAC questions to the Board,  JZ will review the letter to be sent by Marita and decision shall be made by Feb 14. 
• Michelle DeSmyter will schedule the next call for Thursday 20th at 18:00 UTC.

2025-02-06 Operations, Finance and Budget Working Group (OFB-WG) Call

• As per the Timeline Silvia Vivanco  to send a message with the “Second Community Comment / Call for final Endorsement by 09 February of the 2 ALAC statements DRAFT PTI FY26 Operating Plan and Budget and ICANN FY26-30 Operating & Financial Plan, ICANN/IANA FY26 op Plan & Budgets

• With regards to the letter to ALAC from the Board "Advice Regarding standing for objections in the Next Round Program" It was agreed that the small team will work on objections procedures .
• Alan Greenberg Alan Greenberg , sebastien.bachollet jonathan.zuck , Justine Chew , Hadia Elminiawi , bukola.fawole and all volunteers for the the PC “Operating Standards for specific reviews” will strategize on the way forward.
• OFB WG members are requested to add their proposed questions to the ICANN Board into the wiki page:

  At-Large Questions for ICANN82

2025-01-30 Operations, Finance and Budget Working Group (OFB-WG) Call

• Silvia Vivanco to Invite Leon to the next OFB meeting to discuss the PC "Proposed Updates to the Operating Standards for Specific Reviews PC"
• OFB-WG members are reminded to review the Open PC documents for PTI, ICANN and IANA and submit comments
• Penholders  for the ALAC statement on the "Proposed Updates to the Operating Standards for Specific Reviews" , Cheryl Langdon-Orr, Alan Greenberg , sebastien.bachollet, jonathan.zuck, Justine Chew  Hadia Elminiawi and bukola.fawole  will continue working on the Draft statement. The google document is set "anyone with the link can view"
• With regards to the letter to ALAC from the Board "Advice Regarding standing for objections in the Next Round Program" It was agreed that the small team to work on objections should continue its work and a procedure for both comments and objections should be in place.
• The penholders /volunteers of the statement At-Large Workspace: Draft PTI FY26 Operating Plan and Budget Cheryl, Pari Esfandiari, Satish Babu will present the final Draft Statement on Thursday Feb 6.
• The penholders/volunteers of the statement At-Large Workspace: ICANN FY26–30 Operating & Financial Plan, ICANN/IANA FY26 Op Plans & Budgets, Claire, Eunice, Pari, Judith, Cheryl, Shah Zahidur Rahman and Satish Babu will present the final Draft Statement on Thursday Feb 06.
• OFB WG members are requested to add their proposed questions to the ICANN Board into the wiki page:

  At-Large Questions for ICANN82

• Michelle DeSmyter to set up the next OFB call for Thursday Feb 06, 18 UTC for 90 mins. 

2025-01-23 Operations, Finance and Budget Working Group (OFB-WG) Call

• The OFB WG agreed to prepare the statement for the PC "Proposed Updates to the Operating Standards for Specific Reviews" 
• Michelle DeSmyter to open a google doc for the At-Large Workspace: Proposed Updates to the Operating Standards for Specific Reviews.
•  jonathan.zuck will work with staff to request an extension to file the "Proposed Updates to the Operating Standards for Specific Reviews" (currently due on February 10th) until after ICANN 82.
• Yesim Saglam to prepare the vote for the Public consultation " IANA 2030 Strategy: Draft PTI Strategic Plan covering 2025 to 2030".                 
• Silvia Vivanco to send reminders with timelines to OFB WG members for the 2 Public comments due on February 14^th. , open for comment until Feb 5 DRAFT PTI FY26 Operating Plan and Budget AL-ALAC ST-1224-01-00-EN and google doc:  ICANN FY26-30 Operating & Financial Plan, ICANN/IANA FY26 Op Plans and Budgets

• Michelle DeSmyter to schedule the next call for Thursday 30^th January at 14 UTC.

2025-01-16 Operations, Finance and Budget Working Group (OFB-WG) Call

• Alan Greenberg, sebastien.bachollet, jonathan.zuck, Justine ChewChew volunteered to review the PC "Proposed Updates to the Operating standards for Specific reviews" and will report at next week's OFB call with an opinion if the ALAC should comment on this PC.
• The revised statement "Continuous Improvement Program Framework" was approved by consensus with ALAC members present at the call, Claire Craig, Jonathan Zuck, Bukola Oront,  Eunice Alejandra Perez Coello, Judith Hellerstein, Natálie Terčová, Satish Babu, Shah Zahidur, Justine Chew, Lilian deLuque and Raihanath Gbdamassi voted affirmatively.
• Silvia Vivanco will send a reminder to all the penholders of the 3 PCs in progress so they can present progress at next week’s OFB call.
• The PHR update will be added to next week’s agenda 
• Michelle DeSmyter will schedule the next OFB call for Thursday 23 January for 60 mins. 

2025-01-09 Operations, Finance and Budget Working Group (OFB-WG) Call

• Maureen to work with her team to deliver the final CIP statement by Monday, 13 January 2025. 
• Yesim Saglam and Heidi Ullrich to work to launch the CIP statement ALAC vote on Monday, 13 January 2025 and close it on Wednesday, 15 January 2025. Heidi Ullrich to submit the statement on 17 January 2025. 
• Michelle DeSmyter to schedule the next OFB-WG on Thursday, 16 January for 90 minutes.