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2024 At-Large Operations, Finance and Budget Working Group Action Items

2024 At-Large Operations, Finance and Budget Working Group Action Items

Apr 01, 2025

2025-03-27 Operations, Finance and Budget Working Group (OFB WG call) 

  • Alan Greenberg and Dev Anand Teelucksingh will work with staff to develop  timelines for the completion of the work by the Small team on new gTLD Program. 
  • All OFB members are asked to note on the wiki whether they will be attending the 2025 IGF or are on an approved panel.
  • Michelle DeSmyter will schedule the next call for Thursday April 3 at 18: 00 for 60 mins. 

2025-02-13 Operations, Finance and Budget Working Group (OFB-WG) Call

  • With regards to the “Objections in the next Round Program”, the  Small team will be re-established and will report after ICANN 82. 
  • PC on Operating Standards – Heidi Ullrich will ask ICANN Org re their plans for community discussion on the OSSR. 
  • With regards to the "Proposed Update to the Operating Standards for Specific Reviews" Alan Greenberg Alan and penholders will work on a FIRST statement by next Thursday Feb 20th. 
  • OFB members are requested to complete the Survey Next Round Topics for At-Large  Plenary: Sub Pro’s promise and New gTLD Round by tomorrow Feb 14 
  •  With regards to ALAC questions to the Board,  JZ will review the letter to be sent by Marita and decision shall be made by Feb 14. 
  • Michelle DeSmyter will schedule the next call for Thursday 20th at 18:00 UTC.

2025-02-06 Operations, Finance and Budget Working Group (OFB-WG) Call

  • As per the Timeline Silvia Vivanco  to send a message with the “Second Community Comment / Call for final Endorsement by 09 February of the 2 ALAC statements DRAFT PTI FY26 Operating Plan and Budget and ICANN FY26-30 Operating & Financial Plan, ICANN/IANA FY26 op Plan & Budgets

  • With regards to the letter to ALAC from the Board "Advice Regarding standing for objections in the Next Round Program" It was agreed that the small team will work on objections procedures .
  • Alan Greenberg Alan Greenberg , sebastien.bachollet jonathan.zuck , Justine Chew , Hadia Elminiawi , bukola.fawole and all volunteers for the the PC “Operating Standards for specific reviews” will strategize on the way forward.
  • OFB WG members are requested to add their proposed questions to the ICANN Board into the wiki page:

    At-Large Questions for ICANN82


2025-01-30 Operations, Finance and Budget Working Group (OFB-WG) Call

2025-01-23 Operations, Finance and Budget Working Group (OFB-WG) Call


 

2025-01-16 Operations, Finance and Budget Working Group (OFB-WG) Call


2025-01-09 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Maureen to work with her team to deliver the final CIP statement by Monday, 13 January 2025. 
  • Yesim Saglam and Heidi Ullrich to work to launch the CIP statement ALAC vote on Monday, 13 January 2025 and close it on Wednesday, 15 January 2025. Heidi Ullrich to submit the statement on 17 January 2025. 
  • Michelle DeSmyter to schedule the next OFB-WG on Thursday, 16 January for 90 minutes. 


2024-12-19 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Silvia Vivanco to send an email to all CIP members giving them a heads up that this process is open, IF they wish to comment.
  • Michelle DeSmyter will schedule a Special OFB-WG on PHR on the 6th at 12:00 UTC (for 60 mins). sebastien.bachollet to send the Agenda for the PHR call in advance of the meeting.
  • Michelle DeSmyter  to schedule all reg OFB-WG calls  for 90 mins in January. The next call will be held on January 09 at 18 UTC.

2024-12-12 Operations, Finance and Budget Working Group (OFB-WG) Call



2024-12-05 Operations, Finance and Budget Working Group (OFB-WG) Call

  • The  OFB WG agreed by consensus to support the "Draft letter re Dismissal of IPC’s RfR"
  • Silvia Vivanco will put the letter in support of GNSO's "IPC's RfR in the relevant format and will send it to the Board.
  • The Anti-Harrasment PC was discussed, the WG agreed to submit a statement. Silvia Vivancoto capture the bullet points put forward by Judith and will circulate the google doc with Draft statement among the penholders.
  • The new draft process  for responding to Public Comments was presented. Once confirmed, Andrew Chen  will create a workspace with the policy /operations advice development process and timelines.
  • Silvia Vivanco will draft a call for volunteers to be sent for the PC " IANA  2030  Strategy:Draft PTI  Strategic Plan covering  2025-2030 with the relevant timeline to be included in the call for volunteers. Pari and Satish volunteered as penholders. Document draft talking points to be created.
  • Silvia Vivanco to add the PHR to next week's Agenda.
  • Michelle DeSmyter will schedule the next call for December 12 at 18 UTC.

2024-10-24 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Staff will finalize the document ALAC procedure to file objections  and will send to ALAC for vote
  • ICANN 81 Board questions : Hadia will drafting a response for board question 1.Liz Field, the new Ombuds, will speak with At-Large during the At-Large Open House session during ICANN81.
    Judith H to adapt her question for the Ombuds.
  • On the IGF:  All members attending the IGF in person are requested to add their names to the table on the IGF Activities workspace. Heidi will pass on the names to Fahd for coordination with GSE staff on the ground 
  • Michelle DeSmyter will schedule the next call for December 5 at 14 UTC.

2024-10-17 Operations, Finance and Budget Working Group (OFB-WG) Call

  • The OFB will draft a Joint statement on the "ICANN Community Participant Code of conduct on SOIs and General Ethics policy".  Pari Esfandiari, claire.craig,Nkoro Essang , @ Muriel Alapini, marita.moll , Shah and Eunice Alejandra Pérez Coello volunteered to be Penholders. 
  • The OFB will draft a statement supporting on the inclusion of the MS principle 5 in the CIP - CCG work. Pari Esfandiari  volunteered to draft the statement. Deadline to submit 23 October.
  • Heidi Ullrichwill organize a call with ICANN org security team to discuss  ICANN 84 AGM Venue issues with a small team (Avri Doria, Pari Esfandiari, Sebastien Bachollet  and  ALAC Chair/VCs).
  • Silvia Vivanco will include the PHR update in the Agenda of the October 31 call (the topic will be on Agenda twice per month). 
  • Silvia Vivanco will follow up with ASP members to invite a speaker to present on the ICP 2 PC at the October 24 call.
  •  Michelle DeSmyter to schedule the next call for Thursday 24 at 18 UTC.

2024-10-10 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Sebastien Bachollet, Judith Hellerstein, Pari Esfandiari, Justine Chew, Vanda Scartezini and Cheryl Langdon - Orr supported OFB's commenting on the ICP 2 PC. A presentation on this topic for next week's call will be coordinated with ASO members or other At-Large  members.
  • jonathan.zuck to create a survey on the "How we meet" . Possible questions include : Global vs Regional Meetings, All Hands vs WG Meetings, Fewer Meetings vs Fewer Participants, Fewer Meetings vs cheaper Meetings, Fewer Participants vs Cheaper Meetings.

  • The ICANN 84 AGM Venue discussion will be continued with a small team (Avri and Pari and  ALAC Chair/VCs). A call will be organized with ICANN org’s Security team.

  • OFB members will contribute to the document  "ALAC and At-Large ICANN 81(Istanbul) Talking Points" https://docs.google.com/document/d/19HXdKJfjiV9xyrvcm2J-W_c8Uit9Hb1OsIer-20CNho/edit  focusing on the topics : PHR. CIP, IGF 2024, WSIS  + 20.

  • OFB WG members to review the ALAC Questions to the Board, with deadline:  Wednesday, 30 October.

  • Silvia Vivanco to add the CIP - CCG to next week's Agenda in particular to discuss a possible At-Large reaction to changes being proposed to CIP principle 5 (Justine's request).
  • Michelle DeSmyter to schedule the next call for October 17 - 14 UTC.

2024-10-03 Operations, Finance and Budget Working Group (OFB-WG) Call

2024-09-26 Operations, Finance and Budget Working Group (OFB-WG) Call

  • OFB members to review the doc "How we meet"  and identify "baseline" /minimum agreements for an At-Large consensus position. 
  • Discussion on the selection of Oman for the AGM ICANN 84 meeting to be addressed at the next OFB meeting.

2024-09-19 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Pari Esfandiari to read the Board Resolution on the selection of Muscat, Oman as venue for the ICANN AGM 2025 , summarize it and  report on the criteria at the next OFB meeting
  • The WG will continue the discussion on "How we meet" in the Agenda.
  • Michelle DeSmyter to schedule the next call for Thursday 26 at 18:00 UTC.

2024-09-05 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Silvia Vivanco and Yesim Saglam to launch the vote for the "ALAC Comment on the  ICANN Strategic Plan for Fiscal Year 2026-2030" (vote open from 10-13 Sept)
  • Silvia Vivanco and Yesim Saglam to launch the vote for the "ALAC statement on the IRP-IOT – Proposed updates to the IRP Supplementary Procedures” (vote open from 10-13 Sept)
  • Michelle DeSmyter will schedule the next call for Thursday September Thursday, 12 September 2024

2024-08-29 Operations, Finance and Budget Working Group (OFB-WG) Call

  • claire.craig and the Strategic Plan small team will review the document ALAC Comment on the  ICANN Strategic Plan for Fiscal Year 2026-2030, call for comments will be sent on September 3rd.
  • Silvia Vivanco will put the draft document "ALAC statement on the Proposed Fundamental Bylaws Amendments Related to the Grant Program" in the ALAC Public consultation template in google doc.  The document will be sent out the OFB WG and ALAC for comment until September 02. The comments will be incorporated on September 3 and a vote will be launched from 4-6 September.
  • Silvia Vivanco will send a call for comments to ALAC and OFG WG members for the document ALAC statement on the IRP-IOT – Proposed updates to the IRP Supplementary Procedures from Monday 2- 6 September.
  • Silvia Vivanco will add the Ombudsman issue to the next call's Agenda.
  • Michelle DeSmyter will schedule the next call for Thursday September 5th at 14:00 UTC.

2024-08-22 Operations, Finance and Budget Working Group (OFB-WG) Call

    • First group - to review how at large could quantify whether to proceed with a community objection or limited public interest objection - this would involve a review of the DRSP decisions of the objections and looking for commonalities that would be favorable and how a at large team (gtld rg or subteam from CPWG) could score based on comments received from at large - tentative nickname “scoring subteam”
    • Second group - the subteam to look to simplify the process workflow to submit comments and file objections while satisfying the criteria set by ICANN - tentative nickname “workflow subteam"
  • Heidi Ullrich to ask  Rebecca McGilley for ICANN's  latest comments on the Global Digital Compact (GDC) GDC .
  • Pari Esfandiari and  bukola.fawole to start the draft of the IRT-IOT PC in coordination with Greg Shatan and staff.


2024-08-15 Operations, Finance and Budget Working Group (OFB-WG) Call


2024-08-01 Operations, Finance and Budget Working Group (OFB-WG) Call

  • OFB-WG agreed to submit a relatively light statement in response to the  IRP-IOT – Proposed updates to the IRP Supplementary Procedures public comment in light of the long history of the ALAC contribution on the IRP. X to be the penholder. 
  • OFB-WG agree NOT to submit a statement for the Registries Stakeholder Group Charter Amendments public comment. 
  • OFB-WG is preparing a comment to the Draft ICANN Strategic Plan and Operating Plan Framework public comment. 

2024-07-25 Operations, Finance and Budget Working Group (OFB-WG) Call

2024-07-18 Operations, Finance and Budget Working Group (OFB-WG) Call

2024-07-11 Operations, Finance and Budget Working Group (OFB-WG) Call

2024-06-27 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Michelle DeSmyter to schedule the next call for July 11th at 14 UTC.
  • Justine Chew and staff will follow up with Olivier and Dev Anand on the challenges faced in the next gTLD round.

2024-06-20 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Staff will re-open the ALAC EOI for 7 days to allow members who completed the ICANN org EOI ( but not the ALAC EOI ) to complete it.

  • Michelle DeSmyter  to schedule the next meeting for Thursday, 27 June 154 UTC.

2024-05-23 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Silvia Vivanco to add the travel costs issue to be included in the upcoming WG meeting Agenda
  • Silvia Vivanco to open a google doc : 'At-Large community talking points on IG" -  the purpose as discussed is to be informational for a wide range of govt officials  not only those in Kigali but for example those in small  countries.
  • ALAC to decide on the EOI PHR forms, whether to send both forms or allow people to complete the ICANN org form firsts and then the At-Large form.
  • Michelle DeSmyter to schedule the next call for June 20th at 18:00 UTC.

2024-05-23 Operations, Finance and Budget Working Group (OFB-WG) Call

2024-05-09 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Heidi Ullrich to follow up on the status of FY25 AFR At-Large requests.

2024-05-02 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Cheryl Langdon-Orr and CIP small team to hold the first small team call during week of May 06.
  • Cheryl Langdon-Orr and penholders to continue work on the EOI form for the PHR/ATRT 4.

2024-04-25 Operations, Finance and Budget Working Group (OFB-WG) Call

  • jonathan.zuck with ALAC-LT to identify ALAC members who will work with Tommi and Cheryl on developing the ALAC's Continuous Improvement Program (CIP) criteria and indicators.
  • On the NOMCOM terms: Random selection Results are 1 Year terms - AFRALO, LACRALO, NARALO; 2 Year terms - APRALO and EURALO
  • A drafting team to develop a form for EOI call for PHR  (or PHR/ATRT4) service that will include  jonathan.zuck, Cheryl Langdon-Orr and avri doria (if she wishes) and sebastien.bachollet and Alan Greenberg.
  • Silvia Vivanco to add the table with At-Large members attending the NEmundial + 10 conference.
  • Silvia Vivanco to invite Veni Markovski to present on WSIS 20 at the call of May 9.
  • Silvia Vivanco to send a note to the OFB WG with deadline for the  IGF Call for Session Proposals open until 30 April 2024.


2024-04-18 Operations, Finance and Budget Working Group (OFB-WG) Call

  • CIP-CCG: ALAC-LT to identify ALAC members who will work with Tommi and Cheryl on developing the ALAC's Continuous Improvement Program (CIP) criteria and indicators.
  • Those interested in participating in NetMundial+10 online can register with netmundial10-info@cgi.br
  • Silvia Vivanco to open a wiki page on WSIS + 20 (similar to the NetMundial+ 10) 
  • Heidi Ullrich to create an overall workspace on "At-Large activities at IG Meetings" to add the WSIS+20, NETmundial+10 and IGF spaces. 
  • Silvia Vivanco to add the item on "Board response on the RFR from IPC on making exceptions to accountability mechanisms" to the next week's agenda. Leadership to determine if someone from IPC should be invited to speak on this item at next week's call.
  • Michelle DeSmyter to schedule the next call on 25 April according to the rotation time (14 UTC) 

2024-04-11 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Michelle DeSmyter to schedule next OFB-WG Meeting on 18 April at 18:00 UTC.
  • Silvia Vivanco to open a Google doc (small group) to create a document with “Talking Points” (with essential points for At-Large / collect comments on what we want NM+10 to reflect. Volunteers for the small group on NetMundial are bukola.fawole, Hadia Elminiawi, Lance Hinds, Pari Esfandiari and jonathan.zuck.
  • sebastien.bachollet will draft a presentation with background on the Pilot Holistic Review to refresh member's recollection on this topic, as orientation and level setting.
  •  WSIS 20 planning - claire.craig and jonathan.zuck to discuss with Carlos Reyes, there will be an ICANN 80 Plenary session (Amrita and Pari volunteered).
  •  jonathan.zuck will draft a proposal for the Nomcom terms issue to be presented at the next ALAC call.

2024-04-04 Operations, Finance and Budget Working Group (OFB-WG) call 

  • CIP: Gisella Gruber to follow up with Cheryl on presentation referred to and any further action from staff. (in progress)
  • NetMundial: Silvia Vivanco to follow up with Amrita on any staff action for statement submission. Sign off required by JZ confirmed on call. 

Netmundial: Sébastien suggested a page with list of participants in person as well as information for all those who wish to follow online.

  • Silvia Vivanco to add PHR (agenda item 5) and ATRT 4 (agenda item 6) to next weeks call due to time constraints 
  • Michelle DeSmyter to schedule the next OFB-WG Meeting on 11 April at 14:00 UTC.


2024-03-28 Operations, Finance and Budget Working Group (OFB-WG) Call


2024-03-21 Operations, Finance and Budget Working Group (OFB-WG) Call


2024-03-14 Operations, Finance and Budget Working Groups (OFB- WG) call

  • OFB will draft a  response to the letter from Theresa Swinehart, on the "Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN community. Penholders are : Cheryl Langdon-Orr ; avri doria, Alan Greenberg and sebastien.bachollet. The letter will include the results of the poll,the ALAC position will be the  referral of the ATRT4 until after the Pilot Holistic Review.
  • Claudia Ruiz to open a workspace for the ALAC response to  letter "Timing and Potential Deferral of ATRT4 and Upcoming Engagement with the ICANN community".Silvia Vivanco to open a google doc on this topic.
  • Claudia Ruiz to open a workspace and a  google doc for the ALAC statement on the Public "Proposed By-Laws Updates to Limit Access to Accountability Mechanisms", deadline April 15. 
  • Michelle DeSmyter to schedule the next call for Thursday 21 March, at 18:00 UTC, according to the rotation agreed by the WG.

2024-02-08 Operations, Finance and Budget Working Group (OFB-WG) Call 

  • Heidi Ullrich to open a wiki page for the  session Planning for the ICANN79 Prep Meeting hosted by the Board  The following members volunteered to form part of the sub groups: Topic 1 - Jonathan, Hadia, Claire, Judith, and Cheryl.  Topic 2 - Justine and Cheryl. Topic 3 - Pari, Hadia, and Cheryl

  • Michelle DeSmyter to schedule the next call for Thursday 15 February at 18:OO UTC.

2024-02-01 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Silvia Vivanco will send a message with the deadline for 2 public comments to the OFB mailing list as follows: Members are asked to review and make any final comments by Monday at 23 UTC The document Will be cleaned up by Tuesday 6 Feb at 18 UTC. Staff will launch the vote on Tuesday 6 February at 23 :59 UTC – closing on Friday Feb 09 at 23:59 UTC.

2024-01-18 Operations, Finance and Budget Working Group (OFB-WG) Call

  • Silvia Vivanco to add the Continuous Improvement Program to the OFB-WG agendas as a standing item. 
  • Heidi Ullrich to contact all FY25 AFR proposals that are seen to be outreach-focused, to contact their RALO leadership to decided whether they should submit the proposal to their regional GSE teams. 

2024-01-11 Operations, Finance and Budget Working Group (OFB-WG) call

  • Michelle DeSmyter to schedule a weekly call using the alternating times of 16 and 18 UTC. The next call will be held on Thursday 18 January at 18:00 UTC.
  •  Next call's Agenda will be focused on review of AFR and the ALAC Response to the DRAFT ICANN FY25 Plans and the Draft PTI FY25 Operating Plan and Budget public comments, including identification of any clarifying questions.