2008-11-07 - BGC Recommendation regarding Board Committee Minutes
Category: Board
Topic: Board Committees
Board meeting date: 7 November 2008
Resolution number: 2008.11.07.01
URL for Board minutes/resolution: http://www.icann.org/en/minutes/resolutions-07nov08.htm
Status: Completed; Ongoing
Summary
Board creates process for posting minutes of Board Committee meetings.
Text
Whereas, ICANN is committed to operating in an open and transparent manner.
Whereas, the Board Governance Committee (BGC) has developed a recommended process for drafting and posting committee meeting minutes.
The BGC recommended that within ten business days staff prepare detailed notes of each meeting that are to be used for internal purposes and only for Board access. Within two business days after each committee meeting, staff shall deliver to the committee (and make available to the full Board) a preliminary report, which shall include the general topics discussed during the meeting, the actions taken and the actions to be taken for future meetings. That preliminary report, once approved by the committee, shall become the minutes of the meeting, and shall be posted promptly on the committee's page on the ICANN website.
Whereas, the BGC has recommended that the Board encourage all committees to follow such a process.
Whereas, the Board agrees with the BGC's recommendation.
Resolved (2008.11.07.01), ICANN Board committees shall draft and publish minutes in accordance with the procedure recommended above.
Implementation Actions
Implement process for each Board Committee Meeting.
Responsible entity: ICANN General Counsel
Due date: None provided
Completion date: Ongoing since November 2008
Other Related Resolutions
TBD
Additional Information
Published committee meeting minutes, available at: http://www.icann.org/en/minutes.
The resolution does not address funding for the items identified therein.
Explanatory text does not modify or override Resolutions. See Board Resolutions Page for more information.