20 August 2009 - Summary Minutes

Participants: G.Shearman (GS), D. Anand Teelucksingh (DT), E. Leibovitch (EL), A. Piazza (AP), W. Ludwig (WL)

It was agreed that each Secretariats meeting will choose their chair on a rotating basis. DT (LACRALO) was selected to be the chair of this meeting.

It was agreed to keep the format and organization of the Secretariats calls simple for the time being with the option of expanding and institutionalizing them as necessary in the future.

The At-Large External Events Calendar was reviewed.

It was agreed that the Secretariats calls would normally include the Secretariats. Others, including the ALAC Chair, liaisons, ALS representatives, etc. would be invited as required by the agenda of each meeting.

It was agreed to have regular Secretariats calls 2 to 4 weeks before each ICANN public meeting in order to develop the Secretariat Meeting agenda as well as whenever there is a need to hold a call.

WL noted that at the first face-to-face meeting that At-Large representatives will have with the new ICANN CEO, it would be important to get his views about ICANN's structural enlargement and other basics and principles prior to a deeper discussion.

It was agreed that At-Large staff would transform the current Secretariat proposals for improvements document into a Google spreadsheet. Columns should be added for the identification of people responsible for each activity and the identification of deadlines for certain activities. The Secretariat proposals for improvements document will be sent out to the Secretariat list. Each week will review one sub-section of the document.

HU asked the Secretariat leaders whether they wished to have RALO meetings during the Seoul meeting.

Recent initiatives of the RALOs were discussed.

WL pointed out that systematically getting in contact with consumer groups and to sensitize them to Internet and ICANN-related issues was a very important element, particularly for EURALO.