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Meeting #1 - 23 February 2016

Meeting #1 - 23 February 2016

Owned by Terri Agnew
Last updated: Mar 28, 2016 by Marika Konings

Further to the doodle poll, the first New gTLD Auction Proceeds CCWG Charter Drafting Team will be held on Tuesday, 23 February 2016 at 17:00 UTC for 60 minutes.

09:00 PST, 12:00 EST, 17:00 London, 18:00 CET

For other times:  http://tinyurl.com/jmt5bp6

 

Proposed Agenda new gTLD Auction Proceeds Drafting Team - 23 February 2016 at 17.00 UTC

  1. Welcome & Introductions
  2. Proposal and selection of DT Chair / Vice-Chair
  3. Objective of the Drafting Team
  4. Letter from ICANN Board and Board’s expected role in Drafting Team (see attached)
  5. Review template charter (see attached)
  6. Review input provided that may be relevant to the DT effort as part of the public comment period on the discussion paper (see attached)
  7. Confirm next steps & next meeting

 

Volunteers for Drafting Team

Chartering Organizations 

ALAC

Olivier Crepin-Leblond

Second volunteer still to be appointed

 

ASO

Sylvia Cadena

Ajay Kumar

 

ccNSO

Will not be participating in the drafting team

 

GAC

Olga Cavalli

 

GNSO

Jonathan Robinson

Tony Harris

 

RSSAC

Brad Verd

Covey Ranjbar

 

SSAC

Russ Mundy

Lyman Chapin

 

Board 

Board Liaisons (DT/CCWG or both?)

Erika Mann

Asha Hemrajani

 

Board appointed staff advisors (role?)

Samantha Eisner

Nora Abusitta


Mp3

Transcript

AC Chat

Attendance

Apologies:  None

On audio only: None

Notes/Action items:

Notes 23/2 Meeting

 

Welcome & Introductions

  • Each SO/AC was asked to identify up to max 2 representatives for this effort
  • ccNSO has opted not to designate any representatives to the drafting team

Objective of Drafting Team

  • DT tasked with developing the charter for the CCWG - scoping the work throught he charter. CCWG to discuss substance.
  • Charter will be put forward to chartering organizations for their consideration. 
  • Template that has been shared is the result of the work of the CWG Principles. That work is not complete yet, but is currently out for public yet and expected to form a helpful basis. 

Proposal and selection of DT Chair / Vice-Chair

  • Proposal to have Jonathan Robinson as Chair, Alan Greenberg has volunteered to serve as vice-chair. Support from those on the call.

Letter from ICANN Board and Board’s expected role in Drafting Team 

  • How do Board members see their role in the drafting team? Active participants, observers? Would like to participate and give ideas/input to the charter.
  • What is the Board expected to do with the charter? Endorse it similar to the Chartering Organizations? No historic experience of Board members participating in this way. Board is not technically a chartering organization. If the Board decides to receive the CCWG recommendations in a similar manner as for the CCWG-Accountability, they implicitly endorse the charter.
  • James Bladel, GNSO Chair, will prepare a response to this letter.
  • Note input provided by Steve Crocker in relation to the charter.

Action item: Board representatives to confirm how the Board is expected to deal with the charter.

 

Review template charter 

  • Template provides overview of 'standard' sections for CWGs. In certain cases, template language has been provided reflecting best practices from recent efforts. However, all content in the template is open for review and suggestions. Template is intended to serve as starting point.
  • Any comments and/or questions on the different sections can be raised via the mailing list or the online version.
  • Consider how to deal with disruptive behaviour as well as anticipated project costs. 
  • Consider adding section on project schedule and timeline. Note that it traditionally has been the responsibility of the CCWG to develop its workplan an schedule. Consider requiring from the group to set out a schedule and workplan as one of its first actions and seek to identify whether any external costs are anticipated.

Action item: Staff to circulate some examples of recent CWG charters that may provide some guidance on how to fill in the blanks of the template.

 

Action item: Staff to create shared online document (taking out current lay-out) to allow for DT members to review and provide input.

 

Review input provided that may be relevant to the DT effort as part of the public comment period on the discussion paper

 

Action item: All to review comments submitted in response to the public comment period to the discussion paper that may be of relevance (see attached). 

 

Confirm next steps & next meeting

 

Action item: next meeting of DT has been scheduled to take place in Marrakesh on Thursday 10 March from 7.30 - 9.30 (see https://meetings.icann.org/en/marrakech55/schedule/thu-new-gtld-auction–proceeds) 

 

Action item: Staff to collect timezones from DT members to work out possible rotation for future DT meetings.


Reference documents:

In order to fully prepare for the work ahead, we would like to ask that everyone review the following materials prior to our first meeting: