ICANN will provide approved travel dates for ICANN meetings. Funded travelers can extend their stay before or after their approved travel dates at their own expense. Once the funded traveler receives their hotel confirmation with hotel contact information, the funded traveler may request additional days by contacting the hotel directly. Please note that the additional days beyond the approved travel dates are subject to hotel availability and the additional costs will be the responsibility of the funded traveler. Additional hotel requests, such as double occupancy, amenities, etc. can be made directly with the hotel after receiving the hotel confirmation email from ICANN.

ICANN will request early check-in for travelers arriving between midnight and 7 am (local time) during the approved travel dates. Travelers arriving after 7 am (local time) may request an early check-in directly with the hotel. Late check-out also can be arranged directly with the hotel at the expense of the traveler. Kindly note that early/late check-in/out requests are subject to hotel availability and are not guaranteed.

Hotel contact information is made available in the travelers’ hotel confirmation email.

Last day for substitutions and cancellations: Wednesday, January 23, 2019. 

WHAT DO I NEED TO TRAVEL TO JAPAN?

Below are requirements for entering Japan:

 A valid passport is mandatory to enter Japan.

 At least one blank page in your passport for endorsements

 A valid visa (if required)

 Sufficient funds to pay for your day-to-day expenses during your stay

 A return or onward air ticket

HOW DO I GET A VISA?

 READ our guide for a primer on how to get a visa here

 READ  Visa Application Guide below

JAPAN VISA APPLICATION GUIDE

INVITATION LETTERS: https://invitationletters.icann.org/

WIRE TRANSFER DISTRIBUTION SCHEDULE

If you are eligible to receive a per diem, below is the wire transfer distribution schedule. In order for us to send the funds during the proper batch dates, you must meet all of the criteria below. If not, your distribution date will be completed on the next available per diem batch schedule below:

PER DIEM CHECK-LIST

• Have a valid ICANN Vendor ID (submit completed Travel Vendor Set-Up Form and W-8BEN/W-9 Form)
  
  
• PROVIDE Proof of Visa Completed (if applicable)
  
  
• COMPLETE Air Travel Reservation 

* These are estimated dates, the actual date is dependent on when the traveler's bank releases the funds (cleared).  

In case of an emergency while in-transit to/from and during the meeting call: 

+1.310.578.8610