ICANN will provide approved travel dates for ICANN meetings. Funded travelers can extend their stay before or after their approved travel dates at their own expense. Once the funded traveler receives their hotel confirmation with hotel contact information, the funded traveler may request additional days by contacting the hotel directly. Please note that the additional days beyond the approved travel dates are subject to hotel availability and the additional costs will be the responsibility of the funded traveler. Additional hotel requests, such as double occupancy, amenities, etc. can be made directly with the hotel after receiving the hotel confirmation email from ICANN.

ICANN will request early check in for travelers arriving between midnight and 7am (local time) during the approved travel dates. Travelers arriving after 7am (local time) may request an early check in directly with the hotel. Late check outs also can be arranged directly with the hotel at the expense of the traveler. Kindly note that early/late check in/out requests are subject to hotel availability and are not guaranteed.

Hotel contact information is made available in the travelers’ hotel confirmation email.

WHAT DO I NEED TO TRAVEL TO DENMARK?

Below are requirements for entering Denmark:

 A valid passport is mandatory to enter Denmark.

 Your passport must be current and valid at least 6 months from the date of entry into Denmark.

 At least one blank page in your passport for endorsements

 A valid visa (if required)

 Sufficient funds to pay for your day-to-day expenses during your stay

 A return or onward air ticket

HOW DO I GET A VISA?

 READ our guide for a primer on how to get a visa here

 READ  Visa Application Guide below

How to Complete VU1 Form

Link for VU1 Form: https://www.nyidanmark.dk/NR/rdonlyres/C27C6073-5A8E-46F6-AD62-D0A22ADA9835/0/vu1_en_invitation_business_visa.pdf

Section 1:

Company Name: Danish Business Authority

Homepage: https://danishbusinessauthority.dk/

Company address in Denmark: Dahlerups Pakhus  / Langelinie Allé 17

Zip Code: DK-2100

City: København

Telephone: +45 35 29 10 00

Fax-no:

Email: erst@erst.dk

Field of Business: Authority, part of the Danish Ministry of Industry, Business and Financial Affairs

CVR-No: 10150817

Section 2:

First Name: Finn

Surname: Petersen

Contact address: Dahlerups Pakhus  / Langelinie Allé 17

Zip Code: DK-2100

City: København

Branch and Position: Director of International ICT Relations

Telephone no./Mobile +45 35 29 10 00

Fax-no.

E-mail: erst@erst.dk

Section 3 through Section 6:

Traveler to Complete 

Section 7:

Who is paying for the applicant's travel expenses?

Tick: APPLICANT

Who is financially responsible for the applicant during the stay?

Tick: APPLICANT

Where will the applicant be staying during the visit?

Traveler to Complete

Section 8:

Will you, the host, vouch financially for the application in connection with travel and stay in Denmark?

Tick: NO

Section 9 - 10

Traveler to Complete

Send completed form for the Local Host to sign at: icann58copenhagen@erst.dk

WIRE TRANSFER DISTRIBUTION SCHEDULE

If you are eligible to receive a per diem, below is the wire transfer distribution schedule. In order for us to send the funds during the proper batch dates, you must must meet all of the criteria below. If not, your distribution date will be completed on the next available per diem batch schedule below:

1) Have a valid ICANN Vendor ID (submit completed Travel Vendor Set-Up Form and W-8BEN/W-9 Form)

2) PROVIDE Proof of Visa Completed (if applicable)

3) COMPLETE Air Travel Reservation 

* These are estimated dates, the actual date is dependent on when the traveler's bank releases the funds (cleared).  

In case of an emergency while in-transit to/from and during the meeting call: 

+1.310.578.8610