Resource Requests

#	Recommendation	Request	Source	Status	Date Requested:	Date Delivered	Purpose of the request
19	Rec. 27: Provide clarity on desire for and definition of “independent directors”. Upon clarification of desire and definition, determine the number of specific seats for “independent directors”.	Considering the discussion and the takeaways, ICANN Legal will review the proposed definition and engage with the NomComRIWG to discuss a way forward.	#77	Request received	29 Apr 2021		Consider revision of the proposed definition.
18	Rec. 24: An empowered body of current and former NomCom members should be formed to ensure greater continuity across NomCom’s, and in particular, to recommend and assist in implementing improvements to NomCom operations.	ICANN org to provide to the RIWG consolidated feedback from the OEC and org on the Draft Standing Committee Charter for RIWG consideration.	#77	Request received	29 Apr 2021		Provide input on Standing Committee Charter.
17	Rec. 10: Representation on the NomCom should be re-balanced immediately and then be reviewed every five years.	ICANN org to assist with gathering NomComRIWG documentation on: a) options/principles considered for rebalancing; b) community consultation and input on the RIWG proposal for addressing Rec. 10.	#77	Request received	29 Apr 2021		Inform the OEC on community consultation surrounding implementation of recommendation 10.
16	Various recommendations apply.	ICANN org to assemble a mapping of recommendations to relevant Operating Procedures.	#71	Request received	18 Feb 2021		This will serve as a starting point to assist NomComRIWG with plans for future proposed modifications of the Operating Procedures, based on the implementation work.
15	N/A	ICANN70 Prep week session: Does the NomComRIWG have the ability to conduct multiple choice questions during the webinar presentation? What version of Zoom will be using, same buttons as on plenary call?	#70	Request completed. The Zoom room for the webinar will be the same as for NomComRIWG plenary calls. It will be possible to conduct multiple choice questions.	11 Feb 2021	25 Feb 2021	Improve interaction with the audience during the webinar.
14	Rec. 19: ICANN staff and the recruiting consultant, along with NomCom members, should leverage the detailed job description and desired competencies and experience to develop a marketing plan to better target prospective candidates. Consult with the wider ICANN community what additional non-confidential, non-identifiable data points should be collected and published Rec. 23: Consult with the wider ICANN community what additional non-confidential, non-identifiable data points should be collected and published	Obtain statistics on conversion from viewing job description to application, this would be useful feedback on the success of processes undertaken and how recruitment is done.	#70	In Progress. NomCom Staff is looking into clarifying details the working group is looking for: "How did an applicant found out about the application process". NomComRIWG was updated that there are currently two types of campaign (organic / paid ), that there are improvements to surveys being envisioned, and that NomCom Support Staff is looking into clarifying the details.	11 Feb 2021
13	Rec. 23: Consult with the wider ICANN community what additional non-confidential, non-identifiable data points should be collected and published	Confirm what diversity means out of Work Stream 2, reference the particular categories that were identified part of that work track and the metrics associated with the key diversity categories. NomComRIWG wants to cross-reference to the definitive set of categories and note that those additional metrics should be measured against that established criteria.	#70	In Progress Tom Barrett shared an email with the working group including diversity categories resulting from WS2.	11 Feb 2021
12	Rec. 24: An empowered body of current and former NomCom members should be formed to ensure greater continuity across NomCom’s, and in particular, to recommend and assist in implementing improvements to NomCom operations.	Annual Reports: NomCom Support Staff to confirm whether publishing annual reports is a standard practice, and when was the last one to be submitted.	#69	Request completed. NomCom Annual Report is published at the discretion of the NomCom Chair, and is not mandated by the Bylaws. However, it could be included in the Operating Procedures as best practices. 2017 - NomCom duplicated and published the final report from 2016 - At the 2017 AGM the NomCom hosted a public session where the Chair gave a verbal annual report. After 2017 It has become the practice that the current NomCom hosts a public session at the ICANN AGM and the Chair provides a final report.	04 Feb 2021	08 Apr 2021
11	Rec. 24: An empowered body of current and former NomCom members should be formed to ensure greater continuity across NomCom’s, and in particular, to recommend and assist in implementing improvements to NomCom operations.	Request to ICANN org to create a sandbox where NomComRIWG can start building a future parent page portal to link all NomComs across years and help institutional memory with a collection of links and documents classified by year, and where the standing committee work can be seen.	#69	Request submitted	04 Feb 2021
10	Rec. 25: Improve NomCom selection decisions by assessing the performance and needs of all bodies receiving NomCom appointees.	Request to get a blank copy of the Board's self-assessment template	#68	Request submitted	28 Jan 2021
9	Rec. 16: Implement and codify a system for providing feedback to the NomCom regarding the contributions and participation of members up for re-appointment by the NomCom.	Request to ask NomCom support staff if they are aware of any questions generated in the recent past by the NomCom to the Board regarding feedback on re-applying NomCom appointees	#68	Request submitted	28 Jan 2021
8	Rec. 13: Publish a “Process Diagram” and codify key elements of the NomCom process. Each year, the NomCom should be required to highlight and explain process changes to the ICANN community in an open session.	Develop process maps for: ICANN staff tasks to support the NomCom Election of NomCom members Rec.1: Job Description and Appointment Process Interactions with consultants Interactions with candidates Interactions with appointing bodies Interactions with receiving bodies Rec 2,3: Setting up and delivering trainings to the NomCom Rec. 11, 12: Input on NomCom budget and staffing resources (includes. Standing Committee and NomCom leadership input)	#67	Request completed. Only the developed baseline process map will be used for this recommendations, multiple process maps are no longer needed. Baseline process map will be updated later on in the implementation process, to reflect the outcome of some recommendations.	21 Jan 2021	08 Apr 2021
7	Rec. 13: Publish a “Process Diagram” and codify key elements of the NomCom process. Each year, the NomCom should be required to highlight and explain process changes to the ICANN community in an open session.	Creation of an extensive document repository to help with the institutional memory of the NomCom	#67	Request submitted	21 Jan 2021
6	Rec. 21: The NomCom should use a standardized tool to evaluate and prioritize candidates, based on desired competencies and experience as determined annually. This tool will not replace qualitative assessments of candidates.	Schedule a discussion with HR to find out if they could suggest some assessment tools	#67	Request completed. Such assessment tools already exist within the NomCom as of 2020. A dynamic Google Sheet was developed by the NomCom Assessment Subcommittee to be used as an Assessment tool. This tool scores the candidates on the required competencies to fulfill the open leadership positions. Ultimately, the assessment tool is used as part of the discussion when the Nominating Committee begins the winnowing process.	21 Jan 2021	08 Apr 2021
5	Rec. 13: Publish a “Process Diagram” and codify key elements of the NomCom process. Each year, the NomCom should be required to highlight and explain process changes to the ICANN community in an open session.	Request to conduct an interview with ICANN NomCom staff. To be thorough, let's follow a bottoms-up approach of identifying the interactions that NomCom staff have with the following: For the past 3 years, please describe your Interactions with the following departments and bodies: ICANN Legal ICANN Finance Department ICANN Travel Department ICANN Human Resources ICANN IT Department Any other ICANN Department or staff not included above with the ICANN Board (some overlap with the above) with SOs/ACs that appoint members to the NomCom with receiving bodies that receive appointees from the NomCom with external consultants (i.e. training, recruitment, evaluation) with NomCom Candidates with NomCom Leadership with NomCom rank-and-file	email	Request completed. Only the developed baseline process map will be used for this recommendations, multiple process maps are no longer needed. Baseline process map will be updated later on in the implementation process, to reflect the outcome of some recommendations.	20 Jan 2021	08 Apr 2021	The NomComRIWG would like to interview NomCom staff understand how they work today and make it their baseline to start implementing recommendation 13. The end goal is to prepare a predictable model (process map) for incoming and serving nomcom members to understand how these communications run.
4	N/A	Second version of draft Standing Committee Charter; and second version of Introduction to the Proposed Bylaw Changes and Transition Article submitted for ICANN org Legal Department review. LINK	#63	Standing Committee Charter currently under ICANN org Legal Department review. ICANN org Legal Department provided comments on Proposed Bylaws Changes	16 Dec 2020		NomComRIWG wants both documents to be forwarded to the OEC for their review and input.
3	Rec. 12: NomCom leadership should have input on the NomCom budget and staffing resources.	Schedule a meeting to receive feedback from Finance department on their suggestion and mechanism for implementing this recommendation.	#63	Request submitted	10 Dec 2020
2	Rec.11: The senior staff member supporting NomCom should be accountable to and report to the office of the CEO.	Schedule a meeting in January 2021 with the office of the CEO to receive feedback on how they would like to implement recommendation 11.	#63	Request submitted	10 Dec 2020
1	N/A	Submit Introduction to Proposed Bylaws Changes for ICANN org Legal Department input.	email	ICANN org Legal Department provided comments for the working group to review.	19 Oct 2020	17 Nov 2020	NomComRIWG wants ICANN org legal department input on amendments.