Proposed Schedule for LACRALO Showcase

Person(s) Responsible

Target

Completion

Agree on Speakers and Content

WG

15 October

Confirm Speakers

5 November

Sponsorship Letter

WG

8 November

• Draft letter

22 October

• Letter posted for comments

1 November

• Finalize Letter

5 November

• Send Letter to potential sponsors

8 November

Showcase Flyer

Chair/Staff

22 November

• Draft Flyer

Chair

8 November

• Flyer Posted for Comments

Chair

15 November

• Print Flyer

Staff

3 December

• Distribute Flyer

WG

4-6 December

ALS Templates/Wiki Pages

LACRALO/Staff

22 November

• Templates sent to ALSes

Staff/WG

15 October

• Deadline for completion of ALS templates/wiki pages

LACRALO ALSes

23 Nvember

• Printing of ALS templates in Cartagena

Staff

3 Decemberr

Prepare Speakers' Notes (outlining themes)

Volunteer (with staff)

24 November

• Prepare drafts

12 November

• Finalize

19 November

• Send to speakers

22 November

Catering

Chair/Staff

24 November

• Check with Meetings Staff/local catering

22 October

• Finalize catering

24 November

Run-through with Speakers

WG/Speakers/Staff

6 December

Showtime!

All

6 December