2013-06-27 Board Meeting AC Chat

  Gisella Gruber-White:Welcome to the EURALO Board Meeting on Thursday 27 June 2013 at 1900 UTC
  Gisella Gruber-White:Agenda: https://icann-community.atlassian.net/wiki/x/9BhKBg
  Jordi:hi!
  Silvia Vivanco:Hola Jordi Bienvenido
  Silvia Vivanco:eres el primero :)
  Jordi:hola silvia!
  Manuel Schneider:Good Evening!
  Silvia Vivanco:Helo Manuel welcome!
  Jordi:hi Manuel
  Manuel Schneider:Hi all - already quite some people here, even we aren't yet at 19:00 UTC
  Yrjö Länsipuro:Hi all
  Manuel Schneider:Hi!
  Manuel Schneider:we can hear you
  Silvia Vivanco:Welcome Wolf
  Silvia Vivanco:@ Jordi, are you taking notes of this meeting?
  Sandra Hoferichter:Hi all!
  Jordi:fully agree with Wolf
  Silvia Vivanco:Hello Sandra
  Manuel Schneider:by the way it is "Frans Gerbosch", not "Grosch"
  Manuel Schneider:(in the Agenda on Adobe Connect)
  Manuel Schneider:thanks ;-)
  Silvia Vivanco:corrected
  Jordi:Silvia, yes I can take notes
  Silvia Vivanco:I will take brief notes and Action Items as as well and I can send them to you and you can consolidate them
  Jordi:great so we double check it later
  Manuel Schneider:Wolf, I am fine to have you chairing this meeting
  Silvia Vivanco:@ Jordi . Great!
  Manuel Schneider:if you prefer someoneelse doing it, I am fine doing it
  Silvia Vivanco:Please G
  Silvia Vivanco:Thank you
  Manuel Schneider:I guess the additional questions / agenda items will come up in the process
  Silvia Vivanco:Please note that the poll will be open from 24-June-2013 23:59 UTC to 28-June-2013 23:59 UTC.
  Manuel Schneider:I think we should go ahead
  Jordi:i've not received the vote e-ballot
  Silvia Vivanco:@ Jordi, please email Matt
  Olivier Crepin-Leblond:could the document please be un-synchronized?
  Silvia Vivanco:He is in charge of this and I am sure he will do so right away
  Olivier Crepin-Leblond:so we can scroll through it
  Olivier Crepin-Leblond:Thanks!
  Manuel Schneider:that's all understood and has been discussed too many times already ;-)
  Silvia Vivanco:Minutes : https://icann-community.atlassian.net/wiki/spaces/EURALO/pages/105519341/2013+EURALO+General+Assembly+-+Summary+Minutes+EN
  Gisella Gruber-White:Lutz has joined the Adobe Connect Room
  Manuel Schneider:agree with Olivier
  Yrjö Länsipuro:I support Olivier's proposal.
  Lutz Donnerhacke:Sorry. I'm late
  Silvia Vivanco:@ Wolf  you can send me the wording and I will minute it
  Manuel Schneider:just finished cleaning up the GA Minutes on the Wiki
  Lutz Donnerhacke:Tnx, Manuel
  Gisella Gruber-White:Lutz has joined the audio bridge
  Silvia Vivanco:OCL suggested that a note to the minutes be added  as an addendum "an inquire showed that there was no majority and that such majority was required and therefore a second round needed to take place".
  Matt Ashtiani:sure
  Matt Ashtiani:WOLF: add "that this first vote result was contested by an assignedBoard committee afterwards referring to the given Bylaw prescriptions".Otherwise, this part of the minutes would read like the vote was made and is"VALID" --  what was the first impression during the meeting by many butdoesn't comply with the Bylaws.>
  Silvia Vivanco:Thank you Matt
  Jordi:i'd just add that this. on compliance was raised just after the AG
  Jordi:so then we had the meeting and reaized 11.20 etc
  Jordi:ok
  Sandra Hoferichter:I am not a voting mebmber
  Olivier Crepin-Leblond:me neither
  Lutz Donnerhacke:ack
  Silvia Vivanco:@ Jordi, please send the ENTIRE paragraph after your edits
  Lutz Donnerhacke:Please hurry up. That subject is too boring.
  Jordi:ack sync ;)
  Jordi:wolf, how many votes aprove this? (for the record
  Jordi:i m takj g notes with Silvia
  Silvia Vivanco:Four
  Manuel Schneider:Wolf: There was a clear decision by the board at the last meeting
  Manuel Schneider:no need to discuss it again
  Manuel Schneider:"staff sets up a vote among all participants of the General Assembly, including those who had proxies"
  Manuel Schneider:(quoting from the minutes)
  Manuel Schneider:that doesn't make sense
  Lutz Donnerhacke:So bin ich spontan abwesend
  Lutz Donnerhacke:ECHAN
  Gisella Gruber-White:Please state your names for the transcript
  Manuel Schneider:they also have the right to NOT vote
  Manuel Schneider:it's okay to invite and remind
  Manuel Schneider:but we should not push anyone
  Jordi:before closing the meeting, there are 2 points regarding Secretariat. I understand expected taks will be communicated to elecion winner (if any) and that as bylaws say, secretary can be "fired" or replaced
  Jordi:vice chair is not a must, we can live without it right now
  Silvia Vivanco:@ Chair please state the Action Item
  Silvia Vivanco:for staff to act on it
  Wolf Ludwig:AI is: Manuel will create a new / updated mailing list.
  Silvia Vivanco:Manuel or staff?
  Lutz Donnerhacke:Ack. ransparency
  Silvia Vivanco:Staff with Manuel's input
  Gisella Gruber-White:@ All - mailing list in progress
  Silvia Vivanco:Okay
  Silvia Vivanco:noted
  Silvia Vivanco:AI: Staff to update the Board Mailing List .
  Lutz Donnerhacke:tnx
  Lutz Donnerhacke:No. Go ahead.
  Lutz Donnerhacke:But keep the information
  Wolf Ludwig:Thanks Manuel, good idea!
  Silvia Vivanco:@ all Staff is ready to implement any suggestions to improve the EURALO Wiki. Its YOUR wiki
  Silvia Vivanco:We will be implement your ideas.
  Jordi:Manuel, i think it makes sense that wg
  Jordi:i m new too, but i do think we need to know what domwe do and why, so strategy is also needed
  Lutz Donnerhacke:Ack to the cultural remark
  Silvia Vivanco:@ Manuel let me know what Action Item you would like us to note
  Olivier Crepin-Leblond:https://icann-community.atlassian.net/wiki/spaces/atlarge/pages/99704599/At-Large+Working+Groups
  Matt Ashtiani:i would be happy to help you with the wiki.
  Olivier Crepin-Leblond:there is also a beginner's guide to using Confluence
  Matt Ashtiani:you may find this useful - At Large Wiki Training Guides - https://icann-community.atlassian.net/wiki/x/Ax3vBQ
  Matt Ashtiani:the guide is available in all 6 UN Languages
  Silvia Vivanco:Please state your name
  Silvia Vivanco:before speaking
  Silvia Vivanco:so we can record
  Wolf Ludwig:Is this WG open to Board members only?
  Manuel Schneider:should not
  Gisella Gruber-White:@ All - the EURALO Board mailing list has been updated with all the current Board Members. As previously stated, this is an OPEN list.
  Lutz Donnerhacke:tnk Gisella
  Silvia Vivanco:jordi could you speak up
  Manuel Schneider:Gisella: Thanks a lot!
  Wolf Ludwig:Very good point, Lutz!
  Silvia Vivanco:No there should not be
  Silvia Vivanco:@ Matt?
  Silvia Vivanco:I am not aware of a limitation of the Wiki
  Lutz Donnerhacke:Use your blogs, twitters, facebooks etc. to point out ... i.e. the current whois proposals (centralizing all data in the US, the most trustworthy and democratic controlled country ...
  Jordi:lets set items, priorities and deadlines
  Lutz Donnerhacke:Talk about the WTF an nice ideas
  Wolf Ludwig:Would about having regular Board calls?
  Lutz Donnerhacke:/me would prefer telco on need
  Silvia Vivanco:@ Manuel Staff can set up a recurring time
  Silvia Vivanco:no problem
  Wolf Ludwig:But somebody needs to push the "needs"!
  Silvia Vivanco:same day/same time is always a good practice
  Gisella Gruber-White:To be decided: before or after the EURALO Monthly call
  Lutz Donnerhacke:For the next steps a regular schudule is better. Yes.
  Gisella Gruber-White:EURALO is on the third Tuesday of the month at 1800 UTC
  Jordi:i d go for fixed schedue and , if neded cancel -1 week in advace if needed
  Wolf Ludwig:Fully agree!
  Sandra Hoferichter:makes sense
  Jordi:ok
  Wolf Ludwig:Good!
  Lutz Donnerhacke:Ack. Its limits the time
  Gisella Gruber-White:Second Thursday of the month
  Wolf Ludwig:If Staff will be available then?
  Silvia Vivanco:G will tell us availability
  Gisella Gruber-White:I am happy to send a Doodle poll with a couple of options
  Sandra Hoferichter:maybe 30 min before the EURALO call would be enouhg?
  Gisella Gruber-White:Second week of the month - I will offer a few days and times!
  Wolf Ludwig:Fully agree that *the Board* should have this Responsibility!!!
  Wolf Ludwig:"Making it measurable" is very important, Jordi!
  Sebastien:I am sorry I need to leave the call to be ready for the ICANN Board meeting
  Silvia Vivanco:AI: Manuel: Will review the duties of the officers, particularly the role of the Secretariat and will  send it to the Board for discussion
  Silvia Vivanco:Manuel please review
  Sebastien:Good end of the meeting
  Silvia Vivanco:and let me know if  ok
  Manuel Schneider:silvia: document duties, tasks and processes within EURALO
  Lutz Donnerhacke:Thank you Manuel for jumping in and lead that agenda item. Good work!
  Silvia Vivanco:Okay thank you Manuel
  Wolf Ludwig:Thanks Manuel, this was a great and encouraging start!
  Manuel Schneider:Silvia: thank you!
  Yrjö Länsipuro:Some of us will certainly meet at ICANN meetings
  Lutz Donnerhacke:Of course
  Olivier Crepin-Leblond:excellent work, Manuel! Well done!
  Jordi:i agree , thanks!
  Sandra Hoferichter:Bye all!
  Silvia Vivanco:Thank you ALL!
  Lutz Donnerhacke:Good night.
  Manuel Schneider:Good night!
  Gisella Gruber-White:Thank you all! Have a good evening and lovely weekend