Date: Wednesday, 20 August 2014

Time: 18:00 - 19:00 local time (for the time in various timezones click here)

Meeting Number: AL./0814/01

How do I participate in this meeting?  

Recording:    EN

Transcript: EN

Action Items:  EN    

AC Chat Transcript :  EN 

Adobe Connect Meeting Room: https://icann.adobeconnect.com/accessibilitywg/

Participants: Ken Hansen, Glenn McKnight, Cheryl Langdon-Orr, Olivier Crepin Leblond, Gunela Astbrink, Klaus Stoll, Anthony Niiganni , Judith Hellerstein,

Apologies:

Staff: Silvia Vivanco, Heidi Ulrich, Joe Catapano, Ariel Liang, Laura Bengford, Terri Agnew, Kathy Schnitt

Call Management: Kathy Schnitt

AGENDA: 

Chair: Cheryl Langdon-Orr

1. Welcome, Attendance and Apologies.
   
   
2. Discussion of Prioritisation from the Primary Objectives for the Task  Force – Including an Identification of the Key  Short,  Medium and Long Term opportunities, from our original set as follows:
   
   In todays call we will identify the agreed short term and more easily achievable tasks annotated below.
   
   Building a culture of accessibility
   •       Disability awareness toolkit be developed
   •       Disability awareness training be provided
   •       Keynote speakers at ICANN meetings to include representatives from disability community
   •       Offer disability showcase events at ICANN meetings demonstrating various innovative ways people with disability use the Internet
   •       “Accessibility Champions” amongst ICANN staff be identified
   •       ICANN encourage employment of staff with disability
   •       Incorporate an accessibility trigger in policy development as well as ICANN processes and practices Increasing web accessibility
   •       ICANN websites meet internationally recognised W3C Web Content Accessibility Guidelines (WCAG) v2.0 Level AA. This includes captioning of videos
   •       Development of ICANN policy on web accessibility
   •       Encouragement of ccTLDs to develop a best practice guide on web accessibility
   •       Encouragement of registries to use the best practice guide in relation to registrars - in particular to alert registrants to use WCAG v2.0 when developing websites.
    

    

    

   Task	SWOT	SMART	Priority/ Time Frame * / Level of Effort **
   Stocktake of what ICANN already does to address accessibility			1 / a:a / low level of effort confirm
   Disability awareness toolkit be developed - 1. general for ICANN staff and At-Large 2. specific for registry/registrar community			Part 1:  1 / a:b / medium effort Part 2:  2 / a:a / medium effort
   Stocktake of what the Domain Name Industry already does to address accessibility			3 / a:c / med effort
   Disability awareness training be provided			1 / b:c / medium effort
   Keynote speakers at ICANN meetings to include representatives from disability community			1 / a:a / low effort
   Offer disability showcase events at ICANN meetings demonstrating various innovative ways people with disability use the Internet			2 / a:a / medium effort
   “Accessibility Champions” amongst ICANN staff be identified			1/ a:a / low effort
   ICANN encourage employment of staff with disability			2 / b:c / medium effort
   Incorporate an accessibility trigger in policy development as well as ICANN processes and practices			2 / b:b / medium effort
   ICANN websites meet internationally recognised W3C Web Content Accessibility Guidelines (WCAG) v2.0 Level AA. This includes captioning of videos			1 / a:c / high effort
   Development of ICANN policy on web accessibility			1 / a:a / low effort
   Encouragement of ccTLDs to develop a best practice guide on web accessibility			3 / a:c / medium effort
   Encouragement of registries to use the best practice guide in relation to registrars - in particular to alert registrants to use WCAG v2.0 when developing websites			3 / b:c / medium effort

    

    

    
   
   Ensuring minimal barriers to participation and engagement with ICANN processes and practices
   •       ICANN to consider adapting/adopting other existing accessibility meeting guidelines
   •       ICANN meetings will where possible and practical be accessible for people with disability including real-time captioning and other facilities on request such as sign language interpreters and Braille materials
   •       Communication tools such as web conferencing be as accessible as possible and practical
   •       All ICANN information material is produced with good colour contrast and with sans serif fonts in an adequate size.
    

    

    

   Task	SWOT	SMART	PRIORITY
   ICANN to consider adapting/adopting other existing accessibility meeting guidelines			1 / a:a / low effort
   ICANN meetings will where possible and practical be accessible for people with disability including real-time captioning and other  facilities on request such as sign language interpreters and Braille materials			1 / a:b / medium effort
   Communication tools such as web conferencing be as accessible as possible and practical			1 / a:c / medium effort
   All ICANN information material is produced with good colour contrast and with sans serif fonts in an adequate size.			2 / b:c / medium effort

   Key:  

   Priority 1 - Highest, 2 - Secondary, 3 - Tertiary;  N/A = Not (reasonably) Achievable 

   Level Of Effort  marked using  a Star Rating  * (1) Low Effort, ** (2) Moderate/Medium, or *** (3) Higher / but still Reasonable Effort Required,  N/A = Not (reasonably) Achievable 

   Time Frame for Start/Completion of Project** a.  less than 6 months;  b. 6-18;  c. 18 months or longer