Table of Contents. 2

Section A: Introduction, Structure and Definitions. 4

1            Introduction. 4

2            Defined Terms. 4

3            Asian, Australasian and Pacific Islands Regional At-Large Organisation (APRALO). 7

4            APRALO Objectives. 8

5            APRALO’s Roles. 8

Section B: APRALO and APRALO-Associated Responsibilities. 12

6.           APRALO Member Requirements and Responsibilities. 12

7            APRALO Chair Requirements and Responsibilities. 12

8            APRALO Leadership Team (AP-LT) Requirements and Responsibilities. 15

9            APRALO Appointee Requirements and Responsibilities. 16

10          Terms. 18

11          Performance, Metrics and Remediation. 18

Section C: Meetings, Decision-Making and Work Methods. 20

12          Rules of the APRALO.. 20

13         APRALO Meetings. 21

14          Agenda. 22

15          Quorum.. 22

16          Motions. 22

17          Open Meetings, Speaking Rights and Speaking Order. 23

18          Decisions of APRALO.. 23

19          Points of Order. 25

20          Procedural Motions. 25

21          Records of APRALO Meetings. 26

22          Proxies. 26

23          Amendment of the Rules of Procedure. 27

24          APRALO Work Methods. 27

25          Code of Conduct. 28

26          Language Services. 29

27         At-Large Structures and Unaffiliated Individual Membership. 29

Section D: Selections, Elections and Appointments. 32

28.        General Provisions. 32

29          Procedures for the Selection of Leaders  and the APRALO Leadership Team.. 32

30         Procedures for Voting for Appointments or selections. 33

31.        Revocation of APRALO Appointment as Representative of the RALO.. 34

32          Removal of an APRALO Member. 34

33          APRALO Appointments or Leadership Team Member Recall 35

Section E: Annexed Documents. 36

Section A: Introduction, Structure and Definitions

The name of this organization shall be the Asian, Australasian and Pacific Islands Regional At-Large Organization.  (hereinafter referred to as “APRALO”)

1               Introduction

1.1         APRALO is the Asian, Australasian and Pacific Islands Geographic Regionally bound  'home' for organisational and unaffiliated individuals who wish to formally engage with ICANN as “At-Large'.  It was established according to Section 5 of Article VI of the ICANN by-laws for residents (organisational and individual) of Asian, Australasian and Pacific Islands Countries. APRALO serves as the main forum and coordination point for public input to the At-Large Advisory Committee (ALAC) and/or ICANN in our Geographic Region and as required in ICANN By-Laws is a non-profit organization certified by ICANN according to criteria and standards that were established by the ICANN Board based on the recommendations of the At-Large Advisory Committee. It was formally created with the founding ALSes’ signing of the Memorandum of Understanding (MOU) with ICANN on the 28th February 2007.  

1.2         The role of the APRALO is to consider and provide advice on the activities of ICANN, insofar as they relate to the interests of individual Internet users in our Region as well as globally.

1.3         APRALO is represented on the ICANN At-Large Advisory Committee (ALAC) by three members; two (2) of whom are appointed by APRALO and one (1) by the ICANN Nominating Committee.

1.4         APRALO operates under the Rules of Procedure (RoP) as described in this present document.

1.5        Administrative and other support is provided to the APRALO and our ALSes by a Secretariat which may be appointed to assist with meeting support, and by designated ICANN staff members (Staff) who provide the logistics for meetings, etc.

2        Defined Terms

These Rules of Procedure contain specific defined terms and acronyms that are collected here to facilitate easy reading. The capitalized words have specific meanings as specified by their definitions.

The ICANN Glossary (http://www.icann.org/en/about/learning/glossary) is a useful reference covering most of the acronyms and terms used throughout ICANN.

3        Asian, Australasian and Pacific Islands Regional At-Large Organisation (APRALO)

3.1     APRALO became the recognized/certified Regional At-Large Organization (RALO) for our Geographic Region upon executing our Memorandum of Understanding (MOU) with ICANN in 2007 (these original founding documents for APRALO can be found here). This MOU addressed the respective roles and responsibilities of ICANN and the RALO regarding the process for selecting ALAC members and the requirements of openness, participatory opportunities, transparency, accountability, and diversity in the RALO's structure and procedures, as well as the criteria and standards for the RALO's constituent At-Large Structures.

3.2     As it is so certified by ICANN, APRALO shall abide by the by-laws of ICANN regarding individual users’ participation and involvement. 

3.3     APRALO is constituted by:

3.3.1  At-Large Structures (ALSes) accredited by the At-Large Advisory Committee (ALAC);

 and

3.3.2  The unaffiliated individuals who meet the requirements under Paragraph 27.5 within the Asian, Australasian and Pacific Islands Region, as defined by ICANN.

4        APRALO Objectives 

4.1     to provide a forum and promote and encourage Asian, Australasian and Pacific  Islands Internet users’ participation and involvement in ICANN in an open, accountable and transparent manner;

4.2     to promote, understand and advocate for individual Internet users and to provide a forum for outreach, co-ordination and exchange of information and knowledge for persons who live in the Asian, Australasian and Pacific Islands region as defined herein;

4.3     to act as an interface between individual Internet users and ICANN and to promote skills development and information exchange related to the Internet amongst Members;

4.4     to bridge the digital divide and encourage users in developing countries to participate in APRALO; and

4.5     to select two individuals as representatives of the Members of APRALO to the ICANN ALAC.

5        APRALO’s Roles

APRALO’s roles are to:

5.1     consider and provide advice, as agreed upon, on the activities of ICANN, insofar as they relate to the interests of individual Internet users within the Asian, Australasian and Pacific Islands Region or globally. This includes policies created through ICANN's Supporting Organizations, as well as the many other issues for which community input and advice is appropriate.

5.2         play an important role in ICANN's accountability mechanisms and regional outreach by:

5.2.1   assisting or coordinating some of ICANN's outreach to individual Internet users within the AP Region where practical and possible;

5.2.2   working in conjunction with ICANN and the ALAC to:

5.2.2.1            keep the Regional community of individual Internet users informed about significant news from ICANN;

5.2.2.2            distribute news about ICANN, and information about items in the ICANN policy-development process;

5.2.2.3            promote outreach activities in the community of individual Internet users;

5.2.2.4            develop and maintain on-going information and education programs, regarding ICANN and its work;

5.2.2.5            establish / engage with an outreach strategy about ICANN issues in the AP Region;

5.2.2.6            participate in the ICANN policy development processes and provide input and advice that accurately reflect the views and needs of individual Internet users;

5.2.2.7            make public and analyze ICANN's proposed policies and its decisions and their (potential) regional impact and (potential) effect on individuals in the region;

5.2.2.8            offer Internet-based mechanisms that enable discussions among members of APRALO;

5.2.2.9            work with the ALAC to best enable two-way communication between members of our At-Large Structures and those involved in ICANN decision-making, so that interested individuals can share their views on pending ICANN issues; and

5.2.2.10        give advice to the APRALO Chair or the appropriate AP-LT alternate regarding their vote in the selection by the At-Large Community to fill one seat of the ICANN Board.

5.3         The work of the APRALO is carried out through:

5.3.1   meetings of the entire APRALO, both at ICANN meetings and via teleconferences throughout the year;

5.3.2   a variety of Work Teams (WTs) comprised of APRALO Members, RALO Leadership, and At-Large Community members; and

5.3.3   electronic communications including, but not limited to, e-mail, wikis and telephonic discussions.

5.4     The APRALO is led by a Chair elected by the APRALO.

5.5     The APRALO Leadership Team (AP-LT) is a leadership team comprised of key appointed or elected APRALO Members/ regional representatives, and selected others as follows:

5.5.1  APRALO Chair, the Chairperson, shall be selected for a period of two years and shall act as Chairperson at all APRALO Meetings and represent the APRALO in its dealings with outside entities. The Chair can from time to time delegate some responsibilities or functions with the agreement of the AP-LT on behalf of the RALO. 

5.5.2  Two vice-chairpersons shall be selected. In 2009-2010, one was selected for a period of one year and another for a period of two years. Since then, each vice chairperson selected will serve for a period of two years, with alternating 'even and odd' year start dates.

5.5.3  A Secretariat for the APRALO may be appointed, and when appointed will be considered a key AP-LT Member.  The Secretariat shall be responsible for performing administration functions as requested and agreed by the AP-LT, and for providing a monthly report to the Members on APRALO activities.

5.5.4  Two (2) individuals will be selected as representatives of the members to serve on the ALAC.

5.5.4.1      The APRALO will choose two (2) individuals to serve as representatives to the At Large Advisory Committee (ALAC), in the terms specified in the ICANN Bylaws.

5.5.4.2      To the extent possible, the ALAC representatives shall be selected by consensus; if a consensus cannot be reached then a vote shall be held.

5.5.4.3      Only those ALSes that have been accredited prior to the election will be able to vote. 

5.5.4.4      Each accredited ALS will have one (1) vote. 

5.5.4.5      The selected representatives must be Members of different ALSes, must have their principal residence in different countries of the Region and their citizenship must be different.

5.5.4.6      Selected representatives will have their responsibilities described in the ICANN Bylaws.

5.5.5  The Nominating Committee appointed AP Regional ALAC representative is also considered a key AP-LT Member.

5.5.6  Optionally, up to two (2) or three (3) APRALO Members or advisors with specific portfolios or responsibilities deemed to be of assistance to the AP-LT, may be appointed from time to time. It should be noted that the aforementioned AP-LT Members can be considered as acting in an 'executive capacity' within the AP-LT. These additional Members if and when they are included in the AP-LT, cannot act in any individual or joint capacity beyond the rights given to all APRALO Members, and their length of service is dependent on their task or purpose and is decided by the primary AP-LT

5.6     The selection process of APRALO representatives to ALAC, Chairperson of APRALO and Vice Chairpersons of APRALO shall be concluded by June 30^th of the relevant year of filling up the position.

5.7     If a vacancy occurs, a replacement for the remainder of the term shall be selected at an extraordinary Meeting.

5.8     The AP-LT has no ongoing explicit powers other than those resting with the Chair and delegated as he/she deems appropriate or assigned by the APRALO as fully described in Section 8.

5.9         The AP-LT Members shall:

5.9.1   work with the APRALO Chair to ensure that the APRALO can focus on the most appropriate issues with the minimum of administrative overhead;

5.9.2   support the APRALO Chair in the overall management of the APRALO; and

5.9.3   help ensure that any decisions made on behalf of the APRALO are made with due consideration of regional issues.

5.10   Leaders are required to submit a Statement of Interest (SoI) including basic professional information, in a format agreed to by the APRALO, and to keep that SoI up to date.

Section B: APRALO and APRALO-Associated Responsibilities

6.       APRALO Member Requirements and Responsibilities

6.1     All APRALO Members agree to abide by these RoP and other requirements as may be agreed to by the APRALO from time to time. It is expected that they:

6.1.1  Serve on behalf of the APRALO and the At-Large Community by acting for the good of the entire Community.

6.1.2  Attend all APRALO meetings, and to the extent that such participation from time to time may not be possible, provide advance notice of the planned absence where practical.

6.1.3  Prepare for and actively participate in all APRALO discussions, including face-to-face meetings, teleconferences, e-mail lists, wikis and other means of interaction as agreed to by the APRALO

6.1.4  Take part in all APRALO consensus decisions and votes except for those requiring attendance at a meeting where the APRALO Member is not present.

6.1.5  Play where possible and practical a leadership role in representing the interests of Internet users within the Region, for the ALAC and in ICANN generally.

6.1.6  Actively participate in APRALO and ALAC WTs, and preferably in WTs sponsored by other ICANN bodies as well. Unless otherwise specified, such participation is as an individual and not formally representing the APRALO.

6.2     Should a situation arise where a person can no longer reasonably (currently and ongoing) carry out the obligations of an assigned Role or Appointment, they are obliged to notify the AP-LT and discuss options which may include either resignation and/or arrangement of a replacement as representative for their function, and to otherwise ensure that the APRALO and At-Large are well-served.

6.3     Any member of the ICANN community may voice problems, concerns, or     complaints about ICANN to the Ombudsman. (Refer to Paragraph 11.9)

7        APRALO Chair Requirements and Responsibilities

7.1     The Chair must be an APRALO Member.

7.2     A person nominated to be Chair does not need to be an APRALO Member at the time of nomination but must have an expectation of being an APRALO Member after the next APRALO Annual General Meeting (AP-AGM), the APRALO meeting held in conjunction with the ICANN Annual General Meeting (AGM).

7.3     Should the person elected Chair not be an APRALO Member after the AP-AGM, a new election must be conducted.

7.4     The Chair is selected for a two year term. At the end of that term, the appointment may be renewed for one additional term. At least a period of one (1) year must pass between any second term as Chair and any subsequent reappointment. The first priority for the APRALO is to select the best person to be Chair regardless of their ability to serve for a second term.

7.5     All actions attributed to the Chair in these RoP may be delegated by the Chair to any other APRALO Member unless such delegation is explicitly not allowed.

7.6     When the Chair delegates the running of a meeting to another APRALO Member, all rights and responsibilities with respect to managing the meeting are vested in the acting meeting chair with the exception of those rights and responsibilities explicitly given to the “APRALO Chair”.

7.7     It is expected that a Chair will delegate specific responsibilities (sometimes referred to as “portfolios”) to other AP-LT Members, other APRALO Members and/or Liaisons based on skills, interests and workload.

7.8     All such delegations are subject to the agreement of the delegate and should be a matter of public record.

7.9            The duties of Chair include:

7.9.1   presiding over APRALO meetings;

7.9.2   determining the procedures to be followed where standard operating procedures do not cover a specific situation;

7.9.3   upholding the RoP, ICANN by-laws and other norms applicable to the APRALO;

7.9.4  determining meeting agendas in advance in conjunction with the AP-LT Members and Staff;

7.9.5   being the prime liaison with Staff;

7.9.6   representing the APRALO and Regional ALSes in meetings and in written communication. This responsibility notwithstanding, the Chair is obliged to consult with the APRALO Members, the AP-LT and the APRALO and/or other segments of At-Large as appropriate;

7.9.7   ensuring that timelines and deadlines for the work of the APRALO are set and met; and

7.9.8   facilitating and encouraging participation of all APRALO Members in At-Large Community activities and taking appropriate action when the participation and contributions of APRALO Members and appointees, as specified in these RoP are unsatisfactory or do not meet expectations.

7.10   As a member of the AP-LT, the Chair is subject to the same obligations as all AP-LT Members.

7.11   The APRALO Chair may make substantive decisions on behalf of the APRALO if the matter is of such urgency that the APRALO cannot practically be consulted. To the extent possible, this must be done in consultation with the AP-LT. Any such decision must be reported to the APRALO without undue delay and must be ratified by the APRALO as soon as practical.

7.12     The APRALO Chair is empowered, at his/her sole discretion, to:

7.12.1         recommend to ICANN via the ALAC the suspension or restriction of a person's right to post to any At-Large electronic communications platform provided by ICANN, including but not limited to e-mail and wikis, if the Chair determines that the person has violated the ALAC Code of Conduct (Section 25). If such action is necessary, and unless subject to legal constraints, the Chair will consult with the AP-LT prior to taking action if feasible, and/or after the fact, advise the AP-LT of the violation and seek AP-LT validation for the action(s) taken. The Chair is required to take into account whether the overall nature of the actions of the individual is an aberration or represents a pattern of abuse when determining the duration of the suspension or other action;

7.12.2         recommend to ICANN that electronic postings to ICANN managed communications platforms be deleted if their presence harms or prejudices any person or organization or if they are unrelated to ICANN activities;

7.12.3         take direct actions equivalent to those specified in paragraphs 7.12.1 and 7.12.2 for electronic communications platforms not operated under the aegis of ICANN.

7.12.4         exclude for a specified period of time, an individual from any APRALO-related and At-Large-related activities if that person’s actions violate the Code of Conduct (Section 25) or are deemed to be disruptive.

7.13Should the Chair be incapable of carrying out the duties and obligations of the office, including that of delegating responsibilities to another APRALO Member, another APRALO Member will be deemed to be the Chair until such time as the original Chair can resume his/her duties or the APRALO can select a replacement as follows:

7.13.1      The replacement chair will be, in order of precedence:

7.13.2      One of the Vice-Chairs by mutual agreement of the Vice-Chairs in consultation with other AP-LT or APRALO Members, or barring such agreement, by random selection of those willing to serve as Chair with the random selection carried out by Staff.

7.13.3      Any other AP-LT Member by mutual agreement of the AP-LT Members, or barring such agreement, by random selection of those willing to serve with the random selection carried out by Staff.

7.13.4      Any other APRALO Member by mutual agreement of the APRALO Members. Barring such agreement, Staff shall identify one APRALO Member by random selection from among all remaining APRALO Members who is both willing to serve and has the explicit support of at least seven (7) other APRALO Members.

8          APRALO Leadership Team (AP-LT) Requirements and Responsibilities

8.1     Members of the AP-LT support and collaborate with the Chair in the overall administration and management of the APRALO.

8.2     The AP-LT shall have no other explicit responsibilities and is not empowered to make substantive decisions on the part of the APRALO unless urgency or confidentiality precludes consulting the APRALO. In such a case, the decision needs to be ratified with the APRALO as soon as practical.

8.3     Paragraph 8.2 notwithstanding, APRALO may, from time to time, assign various specific responsibilities or tasks to the AP-LT.

8.4     All AP-LT Members must be APRALO Members. Any ICANN Nominating Committee Appointees to the ALAC for the AP Region are considered full 'APRALO Members' for the duration of their service.

8.5     A person nominated for an AP-LT position does not need to be in the APRALO at the time of nomination but must have an expectation of being an APRALO Member after the next AP-AGM.

8.6     Should a person selected as an AP-LT Member not be an APRALO Member after the upcoming AP-AGM, a new selection must be conducted.

8.7     AP-LT Members are expected to participate in all AP-LT meetings, both face-to-face and teleconferences, and to the extent that such participation from time to time may not be possible, provide advance notice of the planned absence where practical.

8.8     An APRALO Member occupying the role of Vice-Chair agrees to take on a heavier workload than any non-key / untitled AP-LT Members.

9        APRALO Appointee Requirements and Responsibilities

9.1     The APRALO may from time to time appoint individuals to represent the interests of the APRALO and the At-Large Community, to act on behalf of the APRALO or to meet other specific obligations, to various bodies within or outside of ICANN. Such individuals will be referred to in these RoP as Appointees, and the body to which they represent the APRALO referred to as the Target Group (TG).

9.2     Based on the arrangement with the TG, some Appointees may bear the title Liaison.

9.3     Appointees generally do not need to be APRALO Members but must have sufficient knowledge of the APRALO and At-Large and any other group or subject related to their appointment so as to be able to properly represent the APRALO / and At-Large within our Region

9.4     Appointees are responsible for communicating APRALO positions to the TG, and for reporting on TG activities, meetings and actions that may be of interest to the APRALO, to the extent that the confidentiality rules of the TG allow.

9.5     Appointees shall generally have the same responsibilities as APRALO Leaders, with the following exceptions.

9.5.1   Appointees do not participate in APRALO consensus decisions or votes unless they are APRALO Members.

9.5.2   Appointees may be relieved of the responsibility to attend all APRALO meetings by decision of the APRALO.

9.5.3   Appointees have no requirements to participate in the APRALO and other WGs other than those related to the TG unless they are APRALO Members. That notwithstanding, Appointees are encouraged and expected to be active participants in the activities of the TG.

9.6     All APRALO Appointees have an obligation to ensure that it is clear whether they are speaking on behalf of themselves, the APRALO or any other organization that they are affiliated with. Moreover, Appointees must fairly represent positions of the APRALO where they exist.

9.7     When representing the APRALO, Appointees have an obligation to solicit APRALO and At-Large views on the matter where practical and possible. Appointees should be selected knowing that in many instances such consultation may not be possible or practical and thus the APRALO needs to select people who understand the philosophies or guiding values and principles of the APRALO and At-Large.

9.8     Appointees shall accept, while acting in their capacity on behalf of the APRALO, to put the collective views of the APRALO ahead of their own, to the extent that such views are known and made clear

9.8.1  When personal views are in conflict with APRALO views, the Appointee must make clear which position is which.

9.8.2  To the extent that such APRALO views are not known, personal views should not be misrepresented as APRALO views.

9.9     Liaisons may serve in this capacity to only one TG at a time.

9.10   Appointee appointments are from the period of the end of one AP-AGM to the end of the following AP-AGM unless otherwise specified by the APRALO at the time of the appointment.

9.11   Any appointment where the TG has internal participation qualifications is conditional upon acceptance by the TG.

9.12   The TG should make their requirements known ahead of time to the extent possible and practical.

10        Terms

10.1   All appointments begin at the conclusion of one AP-AGM and continue until the conclusion of the AP-AGM in the year that their service term ends, unless the APRALO specifically identifies a different timeframe.

10.2   If any person leaves an appointed position prior to the normal end of their term, the person appointed as a replacement will serve only for the remainder of the incumbent’s term. This interim appointment should not negatively impact the individual’s eligibility to be appointed to this position on a regular basis at a later stage.

11      Performance, Metrics and Remediation

11.1   The ability of the APRALO to represent the interest of Internet users depends on strong participation from all APRALO Members and Appointees. Furthermore, the APRALO can function effectively only if all APRALO Members and Appointees meet the obligations of their positions. Satisfactory performance is a complex concept including both objective and subjective issues, and must factor in the very significant personal contributions made by At-Large volunteers. Moreover, the APRALO and At-Large receive significant funding from ICANN, both for travel and other activities, and the APRALO must be able to justify such expense.

11.2   All APRALO Members must make regular and significant contributions to the APRALO, At-Large and ICANN.

11.3   A variety of metrics will be maintained related to quantifiable performance aspects to ensure that all APRALO Members and appointees are aware of their performance, and to support the Chair in the responsibility of monitoring such performance. Such metrics will include, but are not limited to:

11.3.1     Meeting attendance, which includes sending prior notice if attendance is not possible. Attendance will be based on individual APRALO sessions for meetings held during an ICANN meeting and the monthly APRALO meetings held online.

11.3.2         Participation in the decisions and votes of the APRALO.

11.3.3     Participation and roles played in APRALO working groups as well as those of other bodies within ICANN.

11.4   Subject to privacy and confidentiality requirements, the metrics for all Members and Appointees will be publicly available.

11.5   The APRALO is empowered to set thresholds which the AP-ALT or ALSes could use to monitor performance.

11.6   The APRALO has the right to withdraw the appointment of APRALO appointees.

11.7   The Chair is empowered to initiate or take action as agreed to by the APRALO with regard to performance and remediation. Any such actions must be done with due sensitivity and consideration to cultural differences throughout the globally diverse At-Large Community to the extent possible. Such actions may include but not be limited to:

11.7.1     Discussion of issue with the APRALO Member or Appointee.

11.7.2     Use of an impartial third-party for mediation.

11.7.3         Discussion with the ALAC leadership if the APRALO Member is an appointee to the ALAC.

11.7.4         Recommend to ICANN the withdrawal of travel funding.

11.7.5         Actions specified in Paragraph 11.7 do not need to be done in sequence and none of those listed above are mandatory unless specified as so by the APRALO.

11.8      Although resignations are far preferable to the APRALO taking formal action, should the situation warrant it, the APRALO may vote to remove an APRALO Member following the procedures described in Paragraph 11.7.

11.9   The ICANN Ombudsman provides an independent internal evaluation of complaints by members of the ICANN community who believe that the ICANN staff, Board or an ICANN constituent body has treated them unfairly.

11.10The APRALO is empowered to publish an Adjunct Document: Metrics and  Remedial Actions for APRALO Members and Appointees to describe in fuller detail the metrics referenced in Paragraph 11.3 and actions referenced in Paragraph 11.7.

Section C: Meetings, Decision-Making and Work Methods

12          Rules of the APRALO

12.1   APRALO meetings and activities are run based on the following rule sets in decreasing priority:

12.1.1         ICANN by-laws

12.1.2         These APRALO Rules of Procedure.

12.1.3     Decisions of the APRALO including Rules of Procedure Adjunct Documents (Paragraph 12.2)

12.1.4         Rulings of the Chair.

12.1.5         Robert`s Rules of Order, 11^th Edition. (at the time of writing and adoption of these AP-RoP but the most recently available edition of Robert's Rules of Order should be consulted and followed when this Rule is enacted or referenced).

12.1.6         Within a single rule set, there is no implicit precedence of rules based on the order within the rule set. The Chair shall decide on which specific rules take precedence if there are conflicts within any rule set.

12.1.7         If a situation occurs which is not explicitly addressed by the total set of rules, the Chair shall decide on how to address the situation.

12.2   Adjunct Documents referenced by these Rules of Procedure, and which if not existent, may be created and annexed by APRALO.

12.2.1         AP-Adjunct-01 – Relating to Position Description for APRALO Members, Liaisons and Appointees.

12.2.2         AP-Adjunct-02 – Metrics and Remedial Actions for APRALO Members and Appointees

12.2.3         AP-Adjunct-03 – Any APRALO Specific procedures regarding At-Large Board Member Selection Implementation.

12.2.4         AP-Adjunct-04 – the ALAC At-Large Structure Framework.

12.2.5         AP-Adjunct-05 - [TBC] regarding voting hierarchy within an ALS for voting purposes

12.2.6         Any others agreed to by APRALO from time to time but always Annexed to these AP-RoP

13        APRALO Meetings

13.1   APRALO meetings may be conducted face-to-face at an ICANN meeting or where they may occur at another event, but predominantly via teleconferences, and frequently on-line with the use of other collaborative or communications tools. Face-to-face meetings should strive to have teleconference or online communication capabilities for those who cannot attend in person.

13.2   Classification of APRALO meetings

13.2.1         Regular Meetings of the AP-LT and ALSes which

13.2.1.1        Are scheduled at times as agreed upon by the APRALO. Usually Monthly.

13.2.1.2        Require advance notice of at least one week.

13.2.1.3        Such notice may be waived by explicit action of the APRALO.

13.2.1.4    Has a Quorum to begin. The requirement for Quorum may be waived by the Chair. Such a decision does not alter the requirement for a meeting to be quorate at the time any formal decision is taken.

13.2.1.5        Face-to-face meetings (typically held in conjunction with ICANN meetings) can be temporarily halted and reconvened at a later time by agreement of the APRALO. Quorum is once again required to reconvene as per Paragraph 13.2.1.4.