Action Items
- Michelle DeSmyter
- Aleksey Khapchenko
- Marika Konings
- Caitlin Tubergen
| Item Outstanding | Item Completed/Due Date Passed |
|---|
Topic | Entry Date (E) ____________ Target Date (T) | Action Item | Responsible EPDP Team Member | Additional Notes |
| Registrant Consent to Publication | 18 December ___ 20 December | EPDP Leadership to summarize the EPDP Team’s discussion of registrant consent to publication of private data and send to the mailing list for further discussion. | EPDP Leadership | |
| Privacy/Proxy Services | 18 December ___ 18 December | EPDP Support Staff to circulate draft recommendation regarding registrar disclosure of privacy/proxy data to requestor, as developed by the team discussion during the meeting. This draft recommendation will replace the language in Section 2.6 of Appendix A. | EPDP Staff Support | |
| Geographic Differentiation | 13 December | Kurt to work with Support Staff to capture the geographic differentiation discussion and draft a policy recommendation for the EPDP Team to review. The draft recommendation will provide that research should be explored on the feasibility of a rules engine and following the delivery and outcome of the research, the EPDP Team may recommend further work (perhaps by another PDP WG). | EPDP Leadership | |
| WHOIS Accuracy | 11 December _____________ 17 December | Proponents of accuracy discussion to put forward specific proposals / changes that should be considered by the EPDP Team. | EPDP Team | |
| Outstanding Items List | 11 December _____________ 17 December | EPDP Team encouraged to further discuss topic of ‘optional’, as well as items deferred to next meeting (geographic basis, policy change impact analysis) on the mailing list and focus on possible recommendations associated with this topic for EPDP Team consideration. | EPDP Team | |
| Timeline/Workplan | 11 December _____________ 17 December | Leadership and staff support team to update and re-publish timeline to demonstrate anticipated timing of phase 2 launch. | EPDP Leadership | |
| EDPB Letter | 6 December 2018 ______________ 11 December 2018 | EPDP Leadership to edit Statement of Work for outside counsel. | Kurt | |
| EDPB Letter | 6 December 2018 ______________ 11 December 2018 | EPDP Leadership to edit the latest version of the EDPB letter and notify the GNSO Council that the EPDP Team will hold off on sending a communication to the EDPB at this time. | Kurt | |
Purpose O (Research) | 6 December 2018 ______________ 11 December 2018 | EPDP leadership to contact ICANN or facilitate contact with ICANN to gain their participation in the “Purpose O” discussion regarding processing data for ICANN research purposes. | Kurt | |
| Outside Legal Counsel | 6 December 2018 __________ 7 December 2018 | EPDP Team to provide any proposed updates to the draft Statement of Work to obtain legal advice on GDPR issues by the end of the week. | EPDP Team | |
| Whois Accuracy | 4 December 2018 _________ 6 December 2018 | EPDP Team members to indicate the objective of the discussion on Whois data accuracy and how this fits within the Temporary Specification and the EPDP Team Charter. | EPDP Team | |
| Research Purpose (Purpose O) | 4 December 2018 _________ 6 December 2018 | EPDP Team to review Purpose O (Research) proposed language prior to the next meeting. | EPDP Team | |
| Dispute Resolution Providers | 4 December 2018 | EPDP Team to send message to ICANN indicating that, after discussion of ICANN-raised issues with regard to data processing agreements with Dispute Resolution Providers, that no change is required to the current Initial Report recommendation and ask for a detailed explanation if ICANN Org disagrees with that assessment. | EPDP Team | |
| Data Escrow Provider Agreements | 4 December 2018 | EPDP Team to develop message to request ICANN Org to: (a) commence development of legally compliant data processing agreements with escrow providers, and (b) create agreements that indicate that data escrow providers are in a processor (rather than controller role) or provide information to the EPDP team why that should not be the case. ICANN to share this work with the EPDP Team to help inform its deliberations. | EPDP Team | |
| EDPB Communication | 4 December 2018 _________ 6 December 2018 | EPDP Team to review updated letter to EDPB circulated by Stephanie and provide input by next meeting - 6 December. | EPDP Team | |
| Initial Report Webinar | 27 November 2018 _____________ 29 November 2018 | EPDP Team to encourage respective groups to participate in the public comment forum and participate in the webinar scheduled for Thursday 29 November. For sign up to the webinar, please contact gnso-secs@icann.org. | EPDP Team | |
| Initial Report Webinar | 27 November 2018 _____________ 28 November 2018 | EPDP Team to provide input on what points, in addition to those called out in the webinar slides, should be made. | EPDP Team | |
| Outstanding Items | 27 November 2018 ______________ 3 December 2018 | EPDP Team to review list of topics requiring resolution for a final report and indicate if any topics / items are missing by Monday 3 December COB. | EPDP Team | |
| UDRP | 16 November 2018 ______________ 16 November 2018 | Margie to suggest modifications to the UDRP/URS paragraph re: complainant access to registration data pre-filing to the list by COB today so other team members may opine on it. | Margie Milam | |
| Responsible Parties | 16 November 2018 ______________ 19 November 2018 | Thomas to add language to the responsible parties text to recognize recent ICANN memo on the joint controllership topic. | Thomas Rickert | |
| Responsible Parties | 15 November 2018 _______________ 15 November 2018 | EPDP Team to review Thomas’ proposed language concerning the responsibilities of the parties in processing data in advance of tomorrow’s meeting. | EPDP Team | |
| Initial Report | 15 November 2018 _______________ 15 November 2018 | EPDP Team to note any additional concerns with draft preliminary recommendations by COB today. | EPDP Team | |
| Responsible Parties | 13 November 2018 ________________ 15 November 2018 | Thomas to provide proposed language for inclusion in the Initial Report in relation to roles & responsibilities in time for Thursday's meeting factoring in EPDP Team’s discussion. (The team will then weigh how to include this language in the Initial Report given the upcoming release of an ICANN memorandum on this topic,) | Thomas Rickert | |
| Responsible Parties | 13 November 2018 ________________ 14 November 2018 | EPDP Team members to ask questions or make comments (within 24 hours) in relation to the documentation that Thomas provided in relation to roles and responsibilities in processing data and, in particular, the characterization of ICANN and contracted parties as joint processors. | EPDP Team | |
| Natural vs. Legal Persons | 13 November 2018 ________________ 15 November 2018 | GAC Team to clarify/confirm their edit to the natural vs. legal document | Ashley Heineman Rahul Gosain Georgios Tselentis | |
| Natural vs. Legal Persons proposed change | 13 November 2018 ________________ 15 November 2018 | EPDP Team to consider whether this change (referring to personal information of natural vs. legal person instead of natural vs. legal) would be appropriate / necessary and provide feedback ahead of Thursday's meeting. Amr to propose language for Initial Report. | Amr/ EPDP Team | |
| Initial Report - Administrative Items | 8 Nov 2018 _____________ 13 November 2018 | Support Staff will send an email with outstanding administrative items following this meeting. Please review and note questions or concerns (if any) by Tuesday, 13 November.. | EPDP Team | |
| Natural vs. Legal Persons | 8 Nov 2018 ____________ 9 November 2019 | Support Staff will the rework language for natural vs. legal persons to the mailing list so that EPDP Team members can include and/or correct their own viewpoints. Please propose edits by tomorrow, Friday, 9 November. | EPDP Team | |
| Responsible Parties - Appendix C | 8 Nov 2018 ____________ 9 November 2019 | Any EPDP Team members wishing to work with Thomas and the small group on the responsible parties/joint controllership discussion, should reach out to Thomas and complete the small group doodle poll as soon as possible. | EPDP Team | |
| Responsible Parties - Appendix C | 6 Nov 2018 ____________ 8 Nov 2018 | Thomas to translate slides into policy recommendations and edits to the tables for proposed inclusion in the Initial Report for EPDP Team consideration prior to Thursday’s meeting. | Thomas Rickert | |
| Natural vs. Legal Persons | 6 Nov 2018 ____________ 8 Nov 2018 | EPDP Team to review proposed language in relation to natural vs. legal person for inclusion in the Initial Report and come prepared to discuss this on Thursday's meeting. | EPDP Team | |
| January 2019 F2F Meeting | 6 Nov 2018 | EPDP Team to save the date for the next F2F meeting on January 16-18 2019 (Wednesday-Friday) | EPDP Team | More details will be shared as they become available. |
§4.4 - Purposes for Processing | 30 Oct 2018 ____________ 2 Nov 2018 | Kristina to connect with Milton and Amr to see how concerns can be addressed in relation to Purpose N, particularly whether Purpose N should be included in this policy, and suggest updates accordingly. | Kristina Rosette Milton Mueller Amr Elsadr | |
§4.4 - Purposes for Processing | 30 Oct 2018 ____________ 2 Nov 2018 | Margie to provide further details in relation to potential disclosure to complainant in relation to possible UDRP filing, in particular, distinguishing such a disclosure from that already provided for in Purpose B. | Margie Milam | |
Appendix C - Responsible Parties | 25 Oct 2018 _____________ 29 Oct 2018 | Each group (SG/C/AC) to review the responsible parties overview for all purposes and identify which designations need to be further considered by Monday 29 October. | EPDP Team | (see https://docs.google.com/document/d/1-rdfchOwpANFVKOtnM_9bPp-zT4JAvTN8dJqebdi-dM/edit?usp=sharing) |
§4.4 - Purposes for Processing (Data Elements Workbooks) | 25 Oct 2018 _____________ 2 Nov 2018 | Each group (SG/C/AC) to review latest versions of data elements workbooks and flag any issues that need to be reviewed prior to publication of Initial Report by Friday 2 November. | EPDP Team | |
| Geographic Basis | 25 Oct 2018 _____________ 29 Oct 2018 | Each group (SG/C/AC) to express the group's views and/or proposed edits on the revised responses of the small team #2 charter question responses with the mailing list by Monday 29 October. | EPDP Team | (see https://docs.google.com/document/d/1d49LseyUovDVy7NEEUFZk4BtVP_muyLQJR9JRbPi-cU/edit?usp=sharing) |
| Natural vs. Legal | 25 Oct 2018 _____________ 29 Oct 2018 | Each group (SG/C/AC) to express the group's views and/or proposed edits on small team #1 responses to charter questions and preliminary recommendations with the mailing list by Monday 29 October. | EPDP Team | (see https://docs.google.com/document/d/1U6POLQhFNGu1Bo1k0rCluiaVZ27-OKIPpU8K8N1drdg/edit?usp=sharing) |
§4.4 - Purposes for Processing | 11 Oct 2018 ___________ 15 Oct 2018 | Small team, led by Benedict Addis to reformulate Purpose B language. | Benedict Addis | |
§4.4 - Purposes for Processing | 11 Oct 2018 ___________ 15 Oct 2018 | If you have been appointed as a lead, please complete the data elements workbooks homework by Monday, October 15. As a reminder, the objective for appointed leads is to review the workbook, flag any updates that need to be made, and flag any outstanding issues that may need to be discussed in Barcelona. | Small Team - A Benedict Addis - B Alan Greenberg - C Matt Serlin - E (Rr) Marc Anderson - E (Ry) Theo Geurts - F Kristina Rosette - M, N Diane Plaut - M | |
ICANN63 | 11 Oct 2018 ___________ 15 Oct 2018 | At the ICANN meeting in Barcelona, there is a High-Interest Topic Session for the EPDP on Monday, 22 October from 15:15 - 16:45 in Room 111/112. EPDP Team volunteers are required to come forward to present during the high interest session. | EPDP Team | |
Lawful basis Doc | 2 Oct 2018 ____________ 4 Oct 2018 | Add to Purpose C a second processing activity that is focused on disclosure of technical contacts to third parties t to communicate or notify RNH of technical and/or administrative issues (third parties 6.1(f)). | Support Team | |
Lawful basis Doc | 2 Oct 2018 ___________ 4 Oct 2018 | RySG to provide additional data processing steps | RySG | |
Lawful basis Doc | 2 Oct 2018 ____________ 3 Oct 2018 | EPDP Team to review lawful basis memo and proposed designations for each purpose and processing activity and communicate by Wednesday COB any objections to the proposed designations | EPDP Team | |
Methodology | 2 Oct 2018 ____________ | Leadership to develop methodology to be developed to further consider idea of ICANN having direct contract with registrants. | Leadership Team | |
Purpose C | 2 Oct 2018 ____________ | Alan Greenberg to write statement why optional provision of admin/tech contact is important. | Alan Greenberg | |
Planning | 2 Oct 2018 ____________ 4 Oct 2018 | EPDP Team to review planning and schedule and share any feedback on the list. | EPDP Team | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Registrar and Registry teams to develop first draft of data elements workbook for purpose B. | Registries/Registrars | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Complete data elements workbook for Purpose E, registry data escrow | Marc Anderson | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Complete data elements workbook for Purpose N, additional registry eligibility criteria | Kristina Rosette | |
§4.4 - Purposes for Processing | 28 September 2018 _____________ 2 October 2018 | Propose draft language for additional purpose, “Research” for consideration by the EPDP team | Benedict Addis Farzaneh Badii | |
§4.4 - Purposes for Processing | 20 September 2018 ______________ 24 September 2018 | Registries to propose draft purposes language for columns marked as registry purposes for §4.4. | ||
Appendix A | 13 September 2018 ______________ 17 September 2018 | EPDP small team of volunteers (to be identified) to work on answering the issues addressed for Appendix A, §§2.1 - 2.3, Appendix A §2.4, Appendix A §1, Appendix A, §4. EPDP Team to provide input on questions identified (see https://docs.google.com/document/d/1M2XdbXZsvfYfsxdR1xG2qT7XZ07AopJubRH8ZX1Qt3s/edit) | ||
F2F Meeting | 13 September 2018 _______________ 18 September 2018 | If anyone from the EPDP Team would like to provide ideas or suggestions for the F2F in Los Angeles, please feel free to do so via the list. | ||
Working Methods | 11 September 2018 ______________ 14 September 2018 | EPDP Team to review slides in relation to the updates (especially with regard to scheduling of topics going forward) from the EPDP Team Chair and share any comments / questions with the mailing list. | ||
GDPR Training | 11 September 2018 _______________ 17 September 2018 | All members, alternates and liaisons to complete the GDPR training as soon as possible but no later than 17 September. | ||
GDPR Training | 11 September ______________ 17 September | GDPR session with Becky Burr scheduled for Wednesday, 19 September at 1300UTC. EPDP Team members to submit questions in advance to allow for adequate preparation. Questions can be submitted here: https://docs.google.com/document/d/1QBy9YhdoaQ2yBmPicUSJai9YaNPZWrRywFJVlJAF_Ms/edit#. | ||
Purposes for Processing Data: §4.4 | 11 September ______________ 14 September | EPDP Team to review email from Kurt re. Registrar purposes (see https://mm.icann.org/pipermail/gnso-epdp-team/2018-September/000337.html) and provide input by Friday 14 September at 19.00 UTC at the latest. | ||
Purposes for Processing Data: §4.4 | 11 September ______________ 14 September | EPDP Team to review overview of purposes table and provide input on whether this provides an accurate picture. Focus should be on the purposes for collection and other processing (Registrar, Registry and ICANN), but not access (Third party interests) as these will be considered in further detail in the context of the standardized access discussion. Also consider whether purposes are sufficiently specific? Team input to commence now and will finish by 19.00 UTC on Friday 14 September. Thomas and Benedict will take that input to create an agenda for the Tuesday meeting. See https://docs.google.com/spreadsheets/d/1RivZFrPQpJ_bgDlOI6yfhhYaSs2oYgS1n4TObifAoJ8/edit?usp=sharing. | ||
Appendix C | 11 September ______________ 14 September | EPDP Team to provide input at the latest by Friday 14 September 19.00 UTC on Margie's proposal as well as RySG proposal in relation to Appendix C in view of wrapping up this discussion during next Tuesday's meeting. | ||
Travel Support | 6 September 2018 ____________ 13 September 2018 | Applications for travel support to ICANN63 in Barcelona are due Thursday, 13 September. Please note the document that was sent with the meeting slides on 6 September. | ||
Purposes for Processing Data: §4.4 | 6 September 2018 _______________ 10 September 2018 | Thomas and Benedict to develop a sub-divided §4.4 into: (1) where ICANN acts as a sole controller; (2) where ICANN acts as a joint controller with registrars / registries; (3) where ICANN facilitates or enables a third-party framework. It will be delivered by Monday, September 10. | Thomas Rickert Benedict Addis | |
Triage Report | 4 September 2018 ___________ 6 September 2018 | EPDP Team to review the latest version of the triage report as circulated by Kurt to the mailing list and provide input before Thursday 6 September with the goal to send the report the following day. | ||
Purposes for Processing Data: §4.4 | 4 September 2018 ___________ 6 September 2018 | Redrafting §4.4 (introductory paragraph), Appendix A.4. and Appendix C2. | Alex Deacon Thomas Rickert | |
Purposes for Processing Data: §4.4 | 4 September 2018 ___________ 6 September 2018 | EPDP Team to provide comments on Kurt’s email with proposals for relocating § §4.4.2, 4.4.8, 4.4.9 to a different section of the Temporary Specification. | ||
Data Processing Requirements: Appendix C | 4 September 2018 ___________ 6 September 2018 | Provide an illustrative joint controller agreement so that the team can differentiate between the operational elements and the policy-related elements. | Thomas Rickert | |
Data Processing Requirements: Appendix C | 4 September 2018 ___________ 6 September 2018 | Review appendix C and indicate what aspects may need a specific mention in the policy recommendations regarding disclosure of data to third parties | Margie Milam | |
Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 4 September 2018 | Registrars to rewrite section 4.4 to align the purposes for data processing with current data collection processes and the domain name lifecycle. It is requested that the draft be completed in time for the meeting on Tuesday, 4 Sept so that the rest of the team can review it. | James Bladel Matt Serlin Emily Taylor | |
Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 3 September 2018, 22:00UTC | Propose revised language for the introductory paragraph of §4.4. | Alex Deacon | |
Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.2. | Amr Elsadr | |
Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.8. | Alex Deacon Amr Elsadr | |
Purposes for Processing Data: §4.4 | 31 August 2018 ________________ 5 September 2018, 22:00UTC | Propose revised language for §4.4.9. | Ashley Heineman | |
Data Processing Requirements: Appendix C | 31 August 2018 ________________ 3 September 2018, 21:00UTC | Provide a draft recommendation to ICANN that the subject matter be taken out from consideration by this group and folded into current CPH-ICANN negotiations regarding registration data elements of the RAA and RA. This writing should address Margie’s intervention that certain elements of Appendix C remain under the purview of this group, e.g., Disclosure of non-public RDDS/WHOIS to third parties. | Alan Woods | |
Data Processing Requirements: Appendix C | 31 August 2018 ________________ 3 September 2018, 21:00UTC | Compose amendments to Appendix C, section 2, Lawfulness of Processing, that includes all GDPR mechanisms that allow processing of data | Alex Deacon | |
GDPR Training | 23 August 2018 ________________ 3 September 2018, 21:00UTC | EPDP Team Members to share recommendations for whom or which organization should be considered to provide GDPR training to the EPDP Team. | ||
Issue Categorization | 23 August 2018 ________________ 3 September 2018, 21:00UTC | EPDP Team to review Issue Categorization and proposed Project Plan and provide feedback. | ||
Data Processing Requirements: Appendix C | 21 August 2018 | Work on a framework to outline the controller designations between ICANN and Contracted Parties for EPDP Team review / consideration | Thomas Rickert Emily Taylor |