Board Readiness Small Team 2024-2025

Zoom Recording

Attendance

1. Project goal discussion
2. Discussion of general approach that will include
   1. Consideration of the staff report
   2. Understanding whether improvements in Board readiness can be made and how to develop 
3. Meeting cadence, timing and other admin issues

Slides

Zoom Recording

Attendance

Zoom Recording

Attendance

1. Draft letter to ICANN Board
2. Discuss who to interview
3. Discuss questions for interview

Wednesday, 25 September 2024

**CANCELLED**

Zoom Recording

Attendance

Zoom Recording

Attendance

• Letter to Board (send Friday)
  https://docs.google.com/document/d/1X1741YZ6sA-b_Y4_602fpFqRC0XIXR9_gft6J2DlJl4/edit
• Letter to PDP members (send today)
  [attached to email]
• Question review: to EPDP members
  https://docs.google.com/document/d/1ULSdj8WH2P-xvfs5KHlrQO14uj7GgH6uYD0d3IlG6Jc/edit
• EPDP member selection
  [attached to email]
• Immediate timeline

oFirst interviews 9 Oct (Kurt, Thomas)

oEPDP interviews commence week of 14 Oct

• Interviewer selection
• First interview planning

Zoom Recording

Attendance

• Status of interview invitations (spreadsheet attached)
• Update to interview questions and interviewee information packet. These are reflected in amendments to the document at: https://docs.google.com/document/d/1ULSdj8WH2P-xvfs5KHlrQO14uj7GgH6uYD0d3IlG6Jc/edit?tab=t.0 [docs.google.com] 
• Pilot interview of Kurt. I have not selected an interviewer but am hopeful someone will raise her/his hand. We can pause the meeting to provide time for everyone but me to prepare for a bit. 

Zoom Recording (n/a)

Attendance

1. Conduct test interview with Thomas

2. Review of (Kurt’s) interview from a process standpoint

3. Status of responses to our invitations

4. Review slides for GNSO Council update

Zoom Recording

Attendance

1. Prep for the Thomas interview 
2. Review of the information packet that is to be sent to the interviewees,  (Footnote 1 below)
3. Methodology for arranging the interviews. (Footnote 2 below)
4. Interview of Thomas

Zoom Recording

Attendance

1. Debrief and Lessons Learned from Interview with Thomas
   1. Read: https://docs.google.com/document/d/1hu8NF4OnHIXD8yiUxoV_Zamgxk8X7RZGKFSnM8qeqik/edit?tab=t.0 [docs.google.com]
   2. Substance: What did we learn? 
   3. Process: Should we amend questions or approach?
2. Information packet ready for mailing to EPDP Phase I interviewees (attached)
   1. Cover email
   2. Packet
   3. Should we set up interviews for Istanbul (talk me down from the tree, but I say yes!)
3. Remaining items to send other information packets
   1. Refreshers: EPDP Phase II; SubPro
   2. Invitees: SubPro
4. What to do about those not responding to invitations
5. Status: Board Participation

n/a

n/a

n/a

Zoom Recording

Attendance

1. A review of the results of our interviews so far
2. Moving forward with additional reviews
3. Response to communication from the Board

Zoom Recording

Attendance

1. Scheduling final EPDP Phase I interview and scheduling EPDP Phase II interviews. I have only issued two invitations; please take look at the Phase II roster and think about 2-3 additional invitees. I have attached the roster spreadsheet. 
2. Planning for SubPro interviews. We need (both formidable jobs): 
   1. PDP summary and rejected recommendations for the information packet
   2. The roster - or maybe the roster of those that were active by some measure, say attendance level
3. Staff has put together a summary of the interviews conducted to date. You can find them at https://docs.google.com/document/d/1eo-sE5YXSp_hrA3_VITAOILGxsvPV6zFmoJ4mU5rAqI/edit?usp=sharing [docs.google.com]. Each (E)PDP will have its own tab as we progress with the interviews. Particular points you might consider 
   1. Do we like this format?
   2. Are these of sufficiently high quality that we can share them with the interviewee? If not, the only path I see is for each note taker to listen to the recording and “upgrade” the detail or the language. That is a big job. (Caitlin: can you have each set of individual notes ready for viewing if we need them; are they posted in the wiki?
   3. Thomas’ interview notes has some “blanks.” This is because the interviewer (me) deviated from the script. Thomas, can you remember the points you made pertaining to the questions? I think Prudence took the notes. If that’s the case, Prudence, can you review your notes to see if there are answers to the questions, even if they are out of order?
4. Prep for Council update, slides attached for your review. The slides include a revised reply to the Board regarding their position on answering the questions as a group. 

Zoom Recording

Attendance

1. SubPro Interview Packet Suggestions?
2. Email Confirmations – volunteers to follow up?
   1. Laureen Kapin
   2. Brian King
   3. Alan Woods
3. Select SubPro interviewees
4. Ideas for speeding up the interviewing process

Zoom Recording

Attendance