Name of Event: An Evening with At-Large: Honoring the RALOs
1. Concept
A celebration of the historical milestone of the NARALO Five Year Mark. Acknowlegement of the 'survivors' on Monday October 15, 2012 to help galvanize the community and foster interest in participating with NARALO
A San Franciso Working Group (WG) MANDATE WAS :
determine the best date and time and location for the NARALO showcase
develop the agenda of the NARALO showcase
should there be an overarching theme?
who should be invited as the keynote speaker?
who will speak at the event?
determine the speaking order
confirm with ALS representatives who will be present in San Francisco to give a brief presentation of their ALS
organize and collect materials from ALL ALSes needed for the showcase (including text for ALS Fact Sheets, posters, brochures etc.)
decide how the material will be presented
The Toronto Mandate
- Celebrate the five years of achievements
- Honour the founders and the contribution of these individuals
- Bring together the community
- Inspirational keynote speech
3. Organizational Team
NARALO Working Group
Chair: Garth Bruen
Glenn McKnight, Darlene Thompson, Gordon Chillicott
ALAC
Olivier MJ Crépin-Leblond
ICANN Staff
Heidi Ullrich
Interested in volunteering?
Please add your name and interest here.
Middle of Aug
| Name | Item | Date and TIme | Comment |
|---|---|---|---|
| Glenn | Secure donations | End of July | As of July 26, Google $5k and CIra for $2K As of 26 September, Afilias confirmed for $2,500 (HU) |
| Glen | Room Booking via Gisella Gruber of ICANN | End of July | Followup with Gisella |
| Gisella | Book Catering | Middle of Aug | |
| Glenn | Arrange for entertainers | Middle of Aug | Discussion with the Ontario Metis for dancers and fiddlers, Traditional music |
| Gisella | Specifications sent to staff for sound system | July 30 | |
| Secure Keynote speaker | July 25, Michael Geist as alternative but fee is too high, rejected | ||
New Design for new 5th ann design for website, print etc Order of pull up banner | |||
| Order brochures, invitations,certificates | |||
| Distribution to members blocks of invitation cards-Limited invites | Oct 12-14 |
4. Logistics
4.1 LOCATION
4,2 Keynote Speaker
4. Budget
| NARALO Showcase Budget – DRAFT From SHOWCASE SAN FRANSCISO | ||||
| Item | Estimated Cost | Observations | Coordination | |
| Sponsors | ICANN | |||
| Entertainment | 500 | 0 | Supplied by ICANN | Staff |
| Catering: food, refreshments/wine (1) | $8,815 | 0 | Sponsorship by Google CIRA or Afilias | Staff |
| 0 | 0 | Button has been selected (see below) | Chair | |
| ICANN/NARALO Banner with ALS's logos | 500 | 0 | ALSs logos will be included in the presentation | Chair/Staff |
| NARALO Flyers | 0 | 0 | NARALO brochure in EN, FR and ES | Staff |
| Keynote speaker gifts | 0 | 0 | Chair/Staff | |
| Keynote Travel and Living | 0 | 0 | None required | Staff |
| New 5th ann designs | 0 | 0 | Supplied by ICANN | Staff |
Certificates Misc | 0 185 | Need names | ||
| Total | $10,000 | $0 | ||
Sponsorship
- AFILIAS,for $2,500
- GOOGLE $5,000 confirmed
- CIRA $2,000confirmed
Total $9,500
5. Agenda
| What | Who | Time (min) | Observations |
| Introductions | Chair of NARALO - Garth Bruen | 2 | Welcome, Introduction of Keynote Speaker |
| Welcome Address | CEO - Fadi Chehadé | 10 | The Changing Role of At-Large within ICANN |
|---|---|---|---|
| Honorary Speaker | Sebastien Bachollet | 5 | |
| Speaker | Google- Patrick Ryan | 10 | Multi-stakeholders Relations |
| Speaker | Afilias -Phillipp Grabensee | 5 | General remarks |
| Speaker | Cira- David Fowler | 5 | General Remarks |
| RALO Highlights | ALAC Chair - Olivier MJ Crépin-Leblond | 15 | A short presentation on the milestones of the RALOs and acknowledgement of the individuals who made it happen |
MUSIC Performance | Glenn McKnight - Introduction Metis Association |
30 |
Dance group and Fiddlers |
| Wrap-up | Darlene Thompson | 2 | Thanks everybody for coming, Acknowledgement of Sponsors, staff and volunteers |
| Total Time | 84 mins |
Note:
Music from the Oshawa Metis Association
6. Sponsors
CIRA
Action
Confirmation on July 24 of $2,000 donation for sponsorship from Julie Lepine
Emails
and
Phone 613-760-3307.
Lynn Gravel, Manager, Corporate Affairs
Met with
Sarah Falvey, Policy Analyst,
202-346-1230
sarahfalvey@google.com
She confirmed $5K for the event
July 26 confirmaed
Afilias
Spoke at ICANN Prague on Sponsorhip and interested
Followup with Desiree Milosavitch, will content on Monday July 9th
No amount yet but aiming for $2,500 similar to the amount of 2500Euros for the Prague event
Confirmed between $2 and $3K and Darlene did followup emal to Desiree
Email confirmation on for $2,500on Sept 25 to Heidi