NARALO Monthly Teleconference
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*** FR Interpretation will be available
How can I participate in this meeting?
1(800)550-6865, Teleconference EN ID: 1638
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AC Chat: EN
Transcript: EN EN, FR
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*** FR Interpretation will be available
How can I participate in this meeting?
1(800)550-6865, Teleconference EN ID: 1638
...
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AGENDA
1. Attendance (12/47) (00:03/00:03)*
This section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.
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X - EN - Evan Leibovitch Canadian Association for Open Source (CLUE)/CA
X - EN - Garth Graham Marita Moll Telecommunities Canada/CA
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X - EN - Loris Taylor Native Public Media/US
X - EN - Destiny Tchéhouali ISOC Quebec/CA
X P - EN - Lynden Price Shelly Robinson ISOC NCCA/USCA
P X - EN - Marita MollWaiting ISOC CACO/CAUS
X - EN - Waiting ISOC CO/USX - EN - Monique Chartrand Monique Chartrand Communautique/CA
X - EN - Randy Glass America@Large/USX - EN - Seth Reiss The IP/Tech. Section of the HI State Bar Assoc./US
X - EN - Steve Anderson Open Media/CA
X -EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
P - EN - Thomas Lowenhaupt Connecting.nyc Inc./US
P - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR( RED- One year suspensioin-on route to decertification)
Unaffiliated (Total 21 :: 3 CA/1PR/17US) Attendance (3/21)
X- EN- Adrian Schmidt/CA
P - EN - Alan Greenberg/CA
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** EN= English Channel, FR = French Channel
2. Quorum :: Consensus (10/10) - Votes (10/14) (00:02/00:06)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
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11 December 2017: [Recording: XX] [Decision] Quorum established for consensus calls but not for votes.
3. Approval of the Agenda & Discussion Order (00:02/00:07)
This section is to record the approval of this meeting agenda and its discussion order.
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11 December 2017: [Recording: XX] [Decision] Approved by consensus
4. Resolved Discussions (i.e. Closed or Dormant) (00:02/00:09)
This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.
20 November 2017: [Recording: --] [Decision] Carry froward to next meeting
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20 November 2017: [Recording: 04] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.
5. Meeting Discussion Order - (√ = discussed in this meeting)
| Order | Item # | Allotted Time/Running Time | |
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| 1√ | Discussion Items recommended to close ITEM 006: Creation of Working Groups ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC) ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) | (00:06 /00:15) | |
| 2√ | 013 | (00:05 /00:20) | |
| 3√ | 002 | (00:03 /00:23) | |
| 4√ | 015 | (00:03 /00:26) | |
| 5√ | 2018 ALS Alternate representative(s) | 003 | (00:03 /00:29) |
| 6√ | 011 | (00:03 /00:32) | |
| 7√ | 012 | (00:03 /00:35) | |
| 8√ | NomCom update report | 005 | (00:03 /00:38) |
| 9 | 009 | (00:12 /00:50) | |
| 10 | ARIN 40 trip reports | 010 | (00:03 /00:53) |
| 11 | Outreach WG Update | 017 | (00:05 /00:58) |
| 12 | if we get to them.... 2018 & 2019 Time table Individual Members Certification Criteria ICANN 61 Showcase & NARALO 10th Anniv. Meeting recordings as podcasts | ||
| 13 | Any Other Business | - | - |
5. Current Discussions (→= current meeting date)
This section is for discussions that have been carried forward to this meeting.
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ITEM 002: 2018 Individual member representativeAnchor item2 item2
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.
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ITEM 003: 2018 ALS voting Rep & AlternatesAnchor item3 item3
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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--->11 December 2017: [Recording: --] Lead 29:09] See current members here: NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight. [Decision]: Carry forward to next meeting.
ITEM 004: SOI UpdatesAnchor item4 item4
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight. [Decision]: Item not discussed. Carry forward to next meeting
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ITEM 005: NomCom update reportAnchor item5 item5
LEAD: Leah Sykmekher
OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Brief report by our 2018 NomCom representative.
20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: 52: --] 05] Report given. [Decision]: Carry Carry forward to next meeting.
ITEM 006: Creation of Working GroupsAnchor item6 item6
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
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- Understand policy issues with an aim to become “matter experts” in selected policy issues
- Prepare NARALO statements/comments for ALAC and/or any other group
- Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy
o Scope:
§ Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.
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--->11 December 2017: [Recording: 05:01ƒ] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting. Approved to close.
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ITEM 007: 2018 & 2019 Time tableAnchor item7 item7
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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ITEM 008: Meeting recordings as podcastsAnchor item8 item8
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.
ITEM 009: NARALO Hot TopicsAnchor item9 item9
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED:
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DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE. Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.
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--->11 December 2017: [Recording: --] -] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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DESCRIPTION: Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
Note: ARIN 41 is schduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend
--->11 December 2017: [Recording: --] Yubelkys posted her trip report. There was no time in the meeting to hear her report. HERE. [Decision]: Carry forward to next meeting
ITEM 011: 2018 CROP Program Coordinators (PCs)Anchor item11 item11
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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.--->11 December 2017: [Recording: --] [Decision]: Carry forward to next meetingto next meeting.
--->11 December 2017: [Recording: 33:50] Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: This discussion is to be put on a dormant state until ALAC discuss this.
ITEM 012: ABR (Additional Budget Request)Anchor item12 item12
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20 November 2017: [Recording: 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: 44: --39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next steps. Clarify Core vs. Non-corevs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting
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20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem. Possibility of combining the two travel slots into one full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.--->11 December 2017: [Recording: 11:02] [Decision]: to next meeting.
--->11 December 2017: [Recording: 11:02] [Decision]: Active participation was defined as participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.
ITEM 014: Individual Members Certification CriteriaAnchor item14 item14
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DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.
20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: --] This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting
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ITEM 015: NARALO NewsletterAnchor item15 item15
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
TYPE: General
DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.
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--->11 December 2017: [Recording: --24:20] [Decision]: Carry forward to next meeting]: New editors Glenn McKnight and Shelly Robison announced. Links to the newsletter in the Wiki archive are not working. Glenn will continue to work off-line with staff until the problem is fixed. No objection received to have the new editors. Approved to close.
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.Anchor item16 item16
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC)Anchor item18 item18
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
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DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of:
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ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC)Anchor item19 item19
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
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DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC. The tasks of the FBSC include but are not limited to:
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--->11 December 2017: [Recording: 07:03] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item: [Decision]: Approved to close.
6. New Discussions (→= current meeting date)
This section is for new discussions in the agenda for this meeting.
ITEM 020: ALS DecertificationAnchor item20 item20
LEAD: Eduardo Díaz
OPEN: 11 December 2017, CLOSED:
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
X - EN - Randy Glass America@Large/US
X - EN - Steve Anderson Open Media/CA
X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
7. Any Other Business (AOB)
This section is for any new discussions not in the agenda for this meeting.
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DESCRIPTION: [Brief description]
*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.
8. Next Meeting:
--->11 December 2017: [Recording: --] Monday, 8 January 2018 @ 20:00 UTC [Decision]: Approved. Staff to send invitation.
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Supporting Material
General:
- 2017 NARALO Rules and Procedures
- NARALO Hot Topics
- FY19 Budget Decertification Workspace
- Individual Members Roaster
- FY18 Budget Workspace
- FY19 At-Large Additional Budget Request (ABR) Workspace
- ALAC Finance and Budget Sub-Committee (FBSC)
- ALAC and the ALAC Appointee Selection Committee (AASC)
Policy:
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