This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
Column explanation and use:
- Action#: Shows the main identifier for the action item. It does not necessarily represents order of precedence. The identifier links to corresponding action item detail history page. Please use the format "XXX" for easy reading and consistency.
- Description: Brief description of the action item. Make sure that this description is included in the corresponding action item detail history page.
- Lead: Indicates who is leading the coordination of the action item work. Use the "@" macro to notify the corresponding leader.
- Open: Indicates the date when the action item was opened. Please use the format "dd/mm/yy)" for easy reading and consistency. Make sure that this date is included in the corresponding action item detail history page. Enter the latest status report on top (i.e. in descending order).
- Due: Indicates when the action item is due. Please use the format "dd/mm/yy" for easy reading and consistency
- Status: Indicates the state of the action item (see Legend). If status is Completed, indicate it in the Latest Report column and update the "Closed" date box in the corresponding action item detail history page. Move the Completed action item to the "Completed Action Items" table in its corresponding slot.
- Latest Report: Brief report on latest action taken. It should include a link to the wiki page where the action item was discussed and updated. Please use the format "(dd/mm/yy): Updated report information. [Reference page] " for easy reading and consistency. Make sure that this report is also included in the corresponding action item detail history page. Use the "@" macro at the end of the current report to notify the corresponding leader(s).
Legend:
- Lead: AOC=ATLASII Organizing Committee, TBD=To Be Determined
- Status to use: Unstarted, Started, Completed
Active Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Unlicensed user | 02/03/14 | 14/03/14 | Started | (29/05/14): ATLAS II Participants page is updated daily. Thematic group information has been added for participants that have completed the survey. Mentoring program information will be added once mentors/mentees are confirmed. [Chat] [Recording] [Transcript] [Reference Meeting Page] |
| 044 | Verify with ICANN Legal if the Fayre of Opportunities background music can be used without a copyright license | Unlicensed user | 03/06/14 | 10/06/14 | Started | (03/06/14): Opened today. This item was brought up by Wolf Ludwig during the 30/05/14 Fayre fo Opportunity conference call meeting. |
| SURVEY | ||||||
| EVENTS | ||||||
Coordinate Fayre of Opportunities Event | Unlicensed user | 12/01/14 | 27/03/14 | Started | (29/05/14): Music is coming in. Speaker is yet to be defined. [Chat] [Recording] [Transcript Pages 12-14] [Reference Meeting Page] | |
| 014 | Coordinate the ATLAS II Mentoring Program | Unlicensed user | 13/01/14 | 27/03/14 | Started | (29/05/14): Unlicensed user reported: The next step would be that Fatima will send an email to all mentors and mentees with instructions of the guidelines that with their responsibilities that they need to perform during the meeting in London. And there will be a conference call in one week, where participants, mentors and also mentees will have an opportunity to ask questions about the program. [Chat] [Recording] [Transcript Page 25] [Reference Meeting Page] |
| 022 | Coordinate the ATLAS II Event Agenda | Unlicensed user | 18/02/14 | 27/03/14 | Started | (29/05/14): Unlicensed user reported: ATLAS II event agenda, in terms of the wiki page individual day, that has been completed [Chat] [Recording] [Transcript Page 22] [Reference Meeting Page] |
| 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Started | (29/05/14): Agendas should be discussed during the thematic group call scheduled for 30/05/14. [Chat] [Recording] [Transcript Pages 11-12] [Reference Meeting Page ] | |
| 042 | Coordinate the ATLAS II Thematic Sessions Event | Unlicensed user | 15/05/14 | 15/06/14 | Started | (29/05/14): Will provide more details about this after the meeting scheduled with the Thematic group on 30/05/14 [Chat] [Recording] [Transcript Page 24] [Reference Meeting Page] |
| 043 | Define SO/AC chair's function during the ATLAS II events | Unlicensed user | 15/05/15 | 22/05/14 | Started | (29/05/14): No report given. [Chat] [Recording] [Transcript Page 24] [Reference Meeting Page] |
| 045 | Balance the number of people attending the Thematic Groups sessions | Unlicensed user | 03/06/14 | 10/06/14 | Started | (03/06/14): Opened today. Survey data has been received already. Now there is a need to balance the number of people attending the 5 TGs. |
| SPONSORS | ||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (29/05/14): There has been no additional changes since the last sponsorship update.[Chat] [Recording] [Transcript Page 31] [Reference Meeting Page] | |
| LOGISTICS | ||||||
| PUBLIC RELATIONS | ||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (29/05/14): Unlicensed user reported: 3 Newsletter has been sent in 3 languages: EN, ES, FR. 2 more to go. Web page allocated in atlas.icann.org. English version is uploaded. Comments requested in the Comm WG. Translation into ES & FR will follow. Call next week to decide the launching date of the site. [Chat] [Recording] [Transcript Pages 28-29] [Reference Meeting Page] | |
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Unlicensed user | 20/02/14 | 27/03/14 | Started | (29/05/14): No report given. [Chat] [Recording] [Transcript Page 29] [Reference Meeting Page] |
| ROI | ||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Unlicensed user | 18/02/14 | 31/01/15 | Started | (29/05/14): For ICANN 50, there will be some potential interim solutions for tracking attendance which will help with the final ROI report. Please see transcript for more details.. [Chat] [Recording] [Transcript Page 32-33] [Reference Meeting Page] |
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Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 002 | Follow up with Meetings Team | Unlicensed user | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Unlicensed user | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
| 030 | Reminder for survey regarding thematic sessions and result updates | Unlicensed user | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] |
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Unlicensed user | 26/03/14 | 25/04/14 | Completed | (02/05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED |
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Unlicensed user | 17/04/14 | 07/05/14 | Completed | (29/05/14): Thematic Working Group survey has been distributed and is now closed. [Chat] [Recording] [Transcript - Pag 2] [Reference Meeting Page ] |
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): Coordinated. [Chat] [Recording] [Transcript Page 12] [Reference Meeting Page ] |
| SURVEY | ||||||
| EVENTS | ||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Unlicensed user | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed. Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Unlicensed user | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETED. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] |
| 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): The cancellation of the multistakeholder round table meeting on Monday the 23rd. That has been completed. And in its place is going to be a WHOIS meeting to be led by Holly and Carlton. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page] |
| 038 | Unlicensed user & Unlicensed user are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): Scheduled. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] |
| 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): Done. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] |
| SPONSORS | ||||||
|
| |||||
| LOGISTICS | ||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Unlicensed user | |
| 006 | Finalize list of ALS travelers by 31 January 2014 | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] |
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Unlicensed user | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Unlicensed user | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (15/05/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED |
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Unlicensed user | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] |
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Unlicensed user | 15/03/14 | 01/04/14 | Completed | (29/05/14): Rooms have been allocated. See transcript for more details [Chat] [Recording] [Transcript Pages 8-9] [Reference Meeting Page] |
| PUBLIC RELATIONS | ||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Unlicensed user | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
| 017 | Develop outreaching ATLAS II strategic goals | Unlicensed user | 06/02/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 018 | Welcome Message to participant ALSs | Unlicensed user | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] |
| 019 | Define ATLAS II likely impact and call to action | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 020 | Coordinate and maintain an ATLAS II Web Page | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] |
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page] |
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Unlicensed user Unlicensed user Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/03/14): This item is being merged into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] |
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Unlicensed user | 26/03/14 | 15/05/14 | Completed | (17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] [Reference Meeting Page] |
| 034 | Select a hashtag for the ATLAS II event | Unlicensed user | 17/03/14 | 30/04/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Unlicensed user | 17/04/14 | 05/05/14 | Completed | (29/05/14): This has been completed. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page ] |
| ROI | ||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Unlicensed user/Unlicensed user | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. |