2023-11-22 CCOICI - Meeting #39

Notes/ Action Items

Acton Items:

1. Pilot Survey: CCOICI members and staff support to review and edit the draft survey questions at:https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing [docs.google.com]
2. WS2 CCG Questions and CCOICI draft responses: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing [docs.google.com].
3. CCOICI Membership: Groups should review their representatives on the CCOICI at  https://icann-community.atlassian.net/wiki/spaces/CCFOICI/pages/97453714/3.+Members+mailing+list+archives and provide any changes to the list as soon as possible but not later than Wednesday, 06 December.
4. Next Meeting: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.

Notes:

1. Welcome from the Chair

• The CCOICI has not ended – it has more work to do and possible further assignments.
• Your groups should review and confirm membership – see action item above.

2. GNSO Framework for Continuous Improvement Pilot: Develop a survey for CCOICI and Task Force current and former members

Suggested draft questions: https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing [docs.google.com]

Discussion:

• Avoid double-barrel questions – break them out.
• Free-form open text feedback – make more targeted and combine with a quantitative response (such as yes/no).
• Should agree what the response should look like and make sure the questions are clear.
• Q#4 – need context of the proceeding questions?
• Don’t go longer than 10 minutes.
• Target CCOICI and TF current and former members.
• Regarding audience, I’d suggest that the audience be 1) Council 2) distribution to SG/C chairs to have their respective groups respond in a formal capacity. I’m particularly keen on the SGs/Cs because if this CCOCCI does continue, it is likely to require more SG/C resources to do the brunt of the work, and less on the Council.
• Consideration of the structure is even more important because of the upcoming activity of the CIP-CCG.  Could be helpful to expand the survey to get feedback for that group?   Could refer back to the questions coming out of the recent ATRT.
• Makes sense to ask about the future structure/process.
• Who should be drafting the questions? Contribute to the Google doc.
• Staff will assist in drafting questions and designing the survey.

ACTION ITEM: CCOICI members and staff support to review and edit the draft survey questions at:https://docs.google.com/document/d/1MLHZJEybTLVEatR6QZz0vKRcY4FdeGe8UO0zb-j_Qk8/edit?usp=sharing [docs.google.com]

3. WS2 Community Coordination Group (see: https://mm.icann.org/pipermail/council/2023-September/027277.html): Consider the request  and draft a response for the Council to consider

Questions and Draft Responses – See: https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing [docs.google.com]

ACTION ITEM: CCOICI members to review and suggest edits to the WS2 CCG questions and draft responses at:https://docs.google.com/document/d/1IsNuxObExjQwC_EHf6VBGgP7NhLB90KbCqoPPOPViLU/edit?usp=sharing [docs.google.com]

4. CCOICI Membership: re-appoint representatives

ACTION ITEM: Groups should review their representatives on the CCOICI at  https://icann-community.atlassian.net/wiki/spaces/CCFOICI/pages/97453714/3.+Members+mailing+list+archives and provide any changes to the list as soon as possible but not later than Wednesday, 06 December.

5. AOB 

• Next meeting is tentatively scheduled for Wednesday, 13 December at 12:00 UTC.

ACTION ITEM: CCOICI members should respond on the list not later than Monday, 27 November if they have conflicts with a meeting on Wednesday, 13 December at 12:00 UTC.