ABSdt Summary Minutes 16 February 2010

Discussion Notes 16 February 2010

Particpants: Tijani Ben Jemaa, Olivier Crepin-Leblond, Cheryl Langdon-Orr, Patrick Vande Walle, Evan Leibovitch, Hong Xue

Apologies: None

Staff: Matthias Langenegger

Review of Action Items from the last meeting

Alan: a good start would be to look at NomCom SOI (http://forms.icann.org/cgi/soi.cgi)

Alan: the NomCom SOI will be discussed online in the coming three days. Is somebody volunteering to draft an SOI based on the one from the NomCom?

Evan: comments should be made in different colours to make sure they can be tracked

Patrick: having it on a wiki would be more transparent

Cheryl: if we have it on a wiki, you will have access to it?

Alan: I suggest that only comments can be made on the wiki. Somebody will than have to update the document according to the comments received.

AI: Staff will set up a wiki workspace for the Draft SOI, only the members of this working group should have editing rights for that wiki

Alan: what else do we need? there are additional criteria not part of the NomCom SOI which are part of the AL Board Selection process. Who takes responsability to draft the SOI.

Evan and Alan will be the leads on the SOI

Cheryl: filling out the reference forms takes time and needs to be done diligently

Olivier: from my experience, incomplete/different referee statements were taken on a case by case basis, and the questions were just a guideline which was sometimes not closely adhered to

Alan: we will ask whether the applicant has previoulsy been involved with At-Large although it is not a requirement for the position

Tijani: personally, I believe as a minimum requirement candidates need to be linked to the community they want to represent

Hong: I agree with Tijani that there should be a strong link

Alan: I agree that there should be a strong link, but I do not think the person elected will have to represent At-Large directly. We should

Olivier: we want the director to represent us, however, according to the bylaws prohibit Board directors to represent their constituency directly

Patrick: it is up to the selection commitee to decide whether a candidate is sufficienlty qualified to promote At-Large's view

Alan: yes. we need to select somebody with a "similar world view". Please make those comments on the wiki.

Alan: what should be the number of refernces? 3-4?

Olivier agrees

Patrick: if ABSC members know some of the candidates, can candidates have references from ABSC member

Hong: in the NomCom we had cases where the members of the NomCom were mentioned as references

Olivier: in truth, it doesn't help your candidature if you have references from people within the NomCom as it makes others look at your candidature more suspiciously

Alan: we will have a link from the SOI wiki page to another page for the ABSC rules of procedure

Olivier: WIll we have rules prohibiting ABS committee members from applying for Board seat next year?

Alan: yes, of course

Dave: what about disclosure of conflicts of interests? the NomCom asks for that

Alan: we have no choice as to ask for disclosure. The bylaws mandate all directors to disclosue their COIs.

Alan: we build the timeslines around the assumption that the Board director will be seated by the Brussels meeting, however, we now have indications that the Board director will not be seated before the AGM in December. Personally I think we should pressure the SIC to meet the

Cheryl: the outcome will be known publicly by Brussels, however, it also depends on the outcomes of the ICANN Board Review.

Alan: currently it says that the SO need to be seated in Brussels. We should try make that deadline and pressure the SIC and the Board.

Hong: apart from the SOI, we will need to finalize the rules of procedures. The SOI can also be drafted by the ABSC. It is not our job to design the ABSC.

Alan: there is not enough time

Cheryl: there is is not enough time at the next ALAC teleconference on 23rd February

AI: Endorsement of ABSC members needs to be added to the Sunday meeting in Nairobi

Tijani: we will have two wiki pages: one for the ROI and one for the SOI

Alan: yes, that's what we will start out with.

Cheryl: it was part of the White Paper to have the Ex Chair or vice Chair of the NomCom to attend the ABSdt meeting.

Alan: do we agree with the 10+1 rule for the ABSC. We will have two wiki pages, one for the ABSC rules of procedures and the SOI. We need reference questions from past SOI questions quckly.

The next ABSdt meeting will be on Tuesday, 23 February at 1200 UTC.

AI: Evan will collect the comments on the SOI and the ROP and will incorporate them into the updated draft before the next meeting.