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Diversity Meeting #33 (08 February 2018 @ 13:00 UTC)

Diversity Meeting #33 (08 February 2018 @ 13:00 UTC)

Owned by Yvette Guigneaux
Last updated: Feb 18, 2018 by Brenda Brewer

Attendees:

Sub-group Members:  Amal Al-saqqaf, Avri Doria, Cheryl Langdon-Orr, Dalila Rahmouni, Fiona Asonga, Herb Waye, Judith Hellerstein, Julie Hammer, Lito Ibarra, Marie-Noemie Marques, Olga Cavalli, Rafik Dammak, Renata Aquino Ribeiro

Observers/Guests: /

ICANN Organization:  Bernard Turcotte, Brenda Brewer, Meghan Healy, Sabrina Mosquera, Sara Caplis

Apologies:  /

Interpretation Stats:

  • FR = 1
  • ES = 0

** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **

Transcript:

Recording:

Agenda:

1. Welcome
2. Discuss Public Comments
3. AOB
4. Next meeting: 15 February @ 13:00 UTC

Raw Captioning Notes

Disclaimer: This rough edit transcript, which may contain missing, misspelled or paraphrased words, is only provided for your immediate review and is not certified as verbatim and is not to be cited in any way. 

Decisions:

  • Recommendation 3 – no changes based on comments
  • Recommendation 4 – no changes based on comments
  • Recommendation 5 – recommend following edits based on comment 5.03
    • Each SO/AC/group, supported by ICANN staff, should undertake a regular update, ideally annually but at least every 3 years, of their diversity assessment against their Diversity Criteria and objectives at all levels including leadership. They should publish the results on their official website and use this information to review and update their objectives, strategies and timelines.
    • Recommendation 6 - no changes based on comments.
    • Recommendation 7 – recommend following edits based on comment 7.03
      • ICANN staff should support the SO/AC/Groups in developing and publishing a process for dealing with diversity related complaints and issues.
      • Recommendation 8 – recommend following edits based on comment 8,02
        • ICANN staff should support the capture, analysis and communication of diversity information, seeking external expertise if needed, in the following ways:
        • Include discussion of remaining comments sections 9, 10 and 11 at next meeting.

Action Items:

  • FA,RD – Distribute reflection document on External Overrsight / Office of Diversity to the sub-group list.
  • Staff – Provide red-line and clean copy of accepted draft changes to the recommendations.

Requests:

  • Sub-group read remaining comments prior to the next meeting and be prepared to discuss these.

Next Meeting:

  • Thursday 15 February 2018 13:00 UTC

Documents Presented:

Chat Transcript:

 Brenda Brewer: (2/8/2018 06:29) Good day all!  Welcome to Diversity Subgroup Call #33 on 8 February 2018 @ 13:00 UTC.

  Brenda Brewer: (06:29) When not speaking, please mute your phone by pressing *6 (star 6). To unmute, *7. This call is recorded.

  Brenda Brewer: (06:30) Reminder to all, for captioning and transcription, please  state your name before speaking and speak slowly.  Thank you!

  Bernard Turcotte - ICANN: (06:56) HELLO ALL

  Olga Cavalli: (06:59) hello

  Fiona Asonga: (06:59) Hallo everyone

  Renata Aquino Ribeiro: (07:00) hello

  Herb Waye Ombuds: (07:01) Greetings everyone

  Bernard Turcotte - ICANN: (07:03) let me check on that

  Bernard Turcotte - ICANN: (07:04) will get the numbered version up shortly

  Bernard Turcotte - ICANN: (07:05) coming up

  Renata Aquino Ribeiro 2: (07:05) should there be any document on the screen?

  Bernard Turcotte - ICANN: (07:06) there we go

  Renata Aquino Ribeiro 2: (07:06) see it now, thanks

  Rafik: (07:06) recommendation #3

  Julie Hammer (SSAC): (07:09) Suggest that we note these points.

  Rafik: (07:09) in particluar privacy matter

  Julie Hammer (SSAC): (07:09) There is no need to change our recommendation.

  Rafik: (07:10) we are no covering diveristy of staff for example, yes

  Rafik: (07:11) for NCSg comment, I think we can leave that as note for implementation regarding common toolkit

  Bernard Turcotte - ICANN: (07:11) @Rafik - correct

  Bernard Turcotte - ICANN: (07:13) Same comment as previous from Board

  Rafik: (07:13) yes, seems the case

  Julie Hammer (SSAC): (07:13) As before, we note the comments of the Board but do not need to change the recommendation.

  Brenda Brewer: (07:13) Please stand by, we are reconnecting Fiona's audio.

  Rafik: (07:13) we need to track those notes and compile them

  Bernard Turcotte - ICANN: (07:16) so no changes to rec 4

  Julie Hammer (SSAC): (07:17) Each SO/AC/group, supported by ICANN staff, should undertake a regular update, ideally annually, of their diversity assessment against their Diversity Criteria and ...

  Bernard Turcotte - ICANN: (07:18) matches the tone of the other recommendations

  Bernard Turcotte - ICANN: (07:19) and does not really change the spirit of the rec

  Cheryl Langdon-Orr (CLO): (07:19) I can agree to that softening from annual

  Bernard Turcotte - ICANN: (07:19) noted

  Bernard Turcotte - ICANN: (07:20) So only change to rec 5 is suggested text by JH

  Rafik: (07:20) maybe adding a range? ideally annually but not later than 3 years?

  Bernard Turcotte - ICANN: (07:21) I can merge these two suggestions into the text

  Julie Hammer (SSAC): (07:21) Good suggestion, Rafik.

  Rafik: (07:24) board raising concerns about privacy matter

  Rafik: (07:24) I think we agree to leave a not here about privacy to be considered during implementation

  Bernard Turcotte - ICANN: (07:25) suggested wording for rec 5 -  Each SO/AC/group, supported by ICANN staff, should undertake a regular update, ideally annually but at least every 3 years, of their diversity assessment against their Diversity Criteria and objectives at all levels including leadership. They should publish the results on their official website and use this information to review and update their objectives, strategies and timelines.

  Bernard Turcotte - ICANN: (07:25) My hand on this

  Fiona Asonga: (07:26) Thanks Bernard

  Herb Waye Ombuds: (07:26) need to run folks, attending mediation training this week class starts in 5. All the best

  Bernard Turcotte - ICANN: (07:30) rec 6 no changes

  Bernard Turcotte - ICANN: (07:30) time check - 30 minutes left in call

  Rafik: (07:31) thanks for explanation Bernie, so an implementation overisght will handle that later on

  Bernard Turcotte - ICANN: (07:31) that is what is proposed

  Bernard Turcotte - ICANN: (07:32) 7.03 seems a very friendly amendment

  Julie Hammer (SSAC): (07:32) ICANN staff should support the SO/AC/Groups in developing and publishing a process for dealing with diversity related complaints and issues.

  Rafik: (07:33) what is the current wording?

  Bernard Turcotte - ICANN: (07:33) Recommendation 7: ICANN staff should develop and publish a process for dealing with diversity related complaints and issues.

  Bernard Turcotte - ICANN: (07:34) 7.03 amendment aceepted

  Bernard Turcotte - ICANN: (07:36) seems like an implementation concern

  Julie Hammer (SSAC): (07:36) Something to be noted.

  Rafik: (07:36) Gov of India suggestion can be considered during implemntation , cuktural sensisitivy awareness and training, related to relevant recommendations

  Rafik: (07:36) yes to be added to notes

  Bernard Turcotte - ICANN: (07:37) essentially same comment as previous

  Bernard Turcotte - ICANN: (07:37) So only change to rec 7 as per 7.03

  Julie Hammer (SSAC): (07:40) Issues from India and Board same as earlier

  Julie Hammer (SSAC): (07:40) To be noted

  Bernard Turcotte - ICANN: (07:40) rafik hands

  Bernard Turcotte - ICANN: (07:40) hand

  Bernard Turcotte - ICANN: (07:41) Julie - hand

  Bernard Turcotte - ICANN: (07:41) Bernard hand

  Bernard Turcotte - ICANN: (07:43) fiona?

  Bernard Turcotte - ICANN: (07:43) no sound

  Renata Aquino Ribeiro 2: (07:44) Apologies I'll need to drop but will catch up and contribute via list

  Bernard Turcotte - ICANN: (07:46) bernard hand

  Bernard Turcotte - ICANN: (07:47) Rec 8 amend per 8.02 text to come

  Rafik: (07:48) gov of india comment it is the same comment like for previous rec

  Rafik: (07:50) for BC comments, they can be compiled in notes for implemetation

  Rafik: (07:50) since they are going into specifics about what should be collected

  Bernard Turcotte - ICANN: (07:51) suggrested text for rec 8 - Recommendation 8: ICANN staff should support the capture, analysis and communication of diversity information, seeking external expertise if needed, in the following ways:

  Rafik: (07:51) thanks Bernard, fine with this wording

  Bernard Turcotte - ICANN: (07:51) 8.06 is implementation related

  Julie Hammer (SSAC): (07:52) Wording sounds good.  Thanks, Bernanrd.

  Bernard Turcotte - ICANN: (07:53) will do

  Rafik: (07:53) also the notes :)

  Bernard Turcotte - ICANN: (07:54) @Rafik - the notes will be the public comments which will be considered in implementation.

  judith hellerstein: (07:54) Should we reserve this for another session

  Rafik: (07:55) that is the intent

  Bernard Turcotte - ICANN: (07:55) Dalila hand

  Bernard Turcotte - ICANN: (07:56) no sound

  Rafik: (07:56) maybe through interpreter?

  Dalila RAHMOUNI: (07:56) do you hear me?

  Brenda Brewer: (07:56) Dalila is on FR channel

  Brenda Brewer: (07:56) stand by please

  Dalila RAHMOUNI: (07:56) ok

  Dalila RAHMOUNI: (07:57) Next week; will this point in the agenda?

  Dalila RAHMOUNI: (07:57) Ok, thank you very much

  Bernard Turcotte - ICANN: (07:57) nest meeting 15 Feb 1300 UTC

  Bernard Turcotte - ICANN: (07:57) NEXT

  judith hellerstein: (07:58) @bernard, I am sending my apologies for this cnext call as I will be away

  Bernard Turcotte - ICANN: (07:58) bye all

  Rafik: (07:59) bye alll

  Dalila RAHMOUNI: (07:59) by

  Fiona Asonga: (07:59) Bye All

  Lito Ibarra: (07:59) Bye all

  avri doria: (08:00) bye