RegDataPolicy Implementation Resource Documents

Following documents are work products from the policy implementation team.  Please note that some may be working documents subject to updates.

Registration Data - Implementation Resources 

Registration Data Policy – Implementation Resources

Published Registration Data Policy 

The Registration Data Policy - Finalized (21 February 2024)

Reports 

A list of studies and reports conducted by ICANN Org which were requested by the EPDP Phase 1 Team.

• Data Retention: Review of ICANN Org Processes - EPDP Recommendation 15.1 - 1 November 2019

• Data Retention: Review of ICANN Org Process for Handling Registrar Data Retention Waiver Requests -  EPDP Recommendation 15.4 - 10 January 2020

• Recommendation #27 Wave 1 Report - 14 February 2020

• Recommendation 17.2 - Differentiation between Legal and Natural Persons in RDDS Report - July 2020

• Recommendation #27 Wave 1.5 Report  - February 2021

• Public Comment Report - 20 January 2023

• Public Comment Report Addendum - Responses to Registration Data Public comment - 28 April 2023

• Recommendation #27 Wave 2 Report - in work

Correspondence 

A list of correspondence concerning the EPDP Phase 1 Recommendations from the ICANN Board, GNSO Council and the Community.

1. Board and Council EPDP Phase 1 Consultation Process - 9 September 2019

2. Board Response to EPDP Phase 1 Consultation Re: Rec 1 Purpose 2; Rec 12 - 14 October 2019

3. GNSO Council approval of the Supplemental Recommendation Related to the Non-Adopted EPDP Phase 1 Recommendations Re: Rec 12 - 23 December 2019

4. Board Response receipt of GNSO Supplemental Recommendation for Rec 12 - 3 February 2020

5. Board Letter to the GNSO Council Potential Impasse Concerning Implementation of EPDP Phase 1 – Recommendation 7 - 11 March 2020

6. CPH IRT to GNSO Council Recommendation #7 and Thick Whois Letter - 18 May 2020

7. GNSO Council Response to Board Letter Re: Next Steps on EPDP Phase 1 Recommendation 7 Implementation and Thick WHOIS Transition Policy - 29 May 2020

8. IPC and BC Recommendation #7 and Thick Whois Letter - 17 June 2020

9. GNSO Liaison Update to GNSO Council on Recommendation 7 - 14 September 2020

10. Board Response to Supplemental Recommendation on EPDP Phase 1, Recommendation 12 - 11 December 2020

11. GNSO Council to ICANN Board Correspondence regarding Input Concerning Implementation of EPDP Phase 1, Recommendation 7 Motion - January 2021

12. GNSO Council Clarification on Supplemental Recommendation on EPDP Phase 1, Recommendation 12 - March 2021

13. Board Clarification letter to GNSO Council on implementing Supplemental Recommendation, Recommendation 12 - 22 October 2021

14. Response from GNSO Council regarding EPDP Phase 1 Recommendation 12 to confirm and/or clarify the Board's assumptions - 21 January 2022

15. Board Confirmation letter to GNSO Council on Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration Data Phase 1, Recommendation 12 - 22 March 2022

16. Timeline to Respond to Urgent Requests for Disclosure of Domain Name Registration Data (GAC Letter) - 23 Aug 2023

17. Timeline to Respond to Urgent Requests for Disclosure of Domain Name Registration Data (RrSG Letter) - 8 September 2023

18. Board Response to GAC Re: Urgent Requests for Disclosure of Domain Name Registration Data - 11 February 2024

19. Board Response to RrSG Re: Urgent Requests for Disclosure of Domain Name Registration Data - 11 February 2024

20. Board Letter to GNSO Council on EPDP Phase 1 Recommendation 18 (Urgent Requests) - 03 June 2024

21. GNSO Council response to ICANN Board acknowledging concerns associated with EPDP Phase 1, Recommendation 18 - 29 August 2024

22. GAC Letter to ICANN Board Re: Urgent Requests Follow-up - GAC Response to Board Clarifying Question and Additional Considerations - 15 October 2024

23. GNSO Council letter to ICANN org Re:EPDP - Temp Spec - Phase 1 Implementation Review Team - Urgent request timeline - 27 March 2025

24. GNSO Council letter to ICANN org Re: GNSO Council motion regarding modification of RAA requirements related to Billing Contact - 21 April 2025

Draft Policy Language 

The following links below are outdated versions of the draft Registration Data Policy. For the most recent version please refer to the finalized published Registration Data Policy above.

• The Registration Data Policy put out for Public Comment: Registration Data Policy - Version put out for Public Comment

• The Registration Data Policy with redlined changes resulting from Public Comment: Registration Data Policy - Redline Version Post Public Comment

• The clean version of the Registration Data Policy with changes resulting from Public Comment: Registration Data Policy - CLEAN Version Post Public Comment

• The Registration Data Policy with redlined changes resulting IRT feedback post Public Comment: Registration Data Policy - Redline Version IRT Feedback Post Public Comment

• The Registration Data Policy as of 30 June 2023: OneDoc RegDataPolicy (30 June 2023)

• The Registration Data Policy as of 24 July 2023: OneDoc RegDataPolicy (24 July 2023)

• The Registration Data Policy as of 28 November 2023 (without Urgent Requests): OneDoc RegDataPolicy (28 November 2023)

Recommendation #27 Wave 1 Policies and Procedure Redline Documents

A list of existing policies and procedures impacted by the Registration Data Policy have been reviewed and redlined per Recommendation 27 of the EPDP Phase 1 Final Report.  The Redlined and Clean versions are outdated IRT working documents. Please refer to the finalized published versions on ICANN.org. 

The policies and procedures below were reviewed for potential updates, but were determined to not be impacted by the Registration Data Policy by the implementation team: 

1. AGP (Add Grace Period) Limits Policy - 07 October 2020

2. Registry Services Evaluation Policy (RSEP) - 07 October 2020

3. Expired Domain Deletion Policy (EDDP) - 07 October 2020

The following advisory was reissued rather than redlined as a part of Recommendation 27 impact: 

1.  Updated_Advisory: Clarifications to the Registry and Registrar Requirements for Whois Data Directory Services (Published 21 February 2024)

2. New_Advisory Clarifications to the Registry and Registrar Requirements for WHOIS (port 43) and Web-Based Directory Services.pdf - 02 February 2022

3. Advisory: Guidance to Registry Operator regarding escrowing Registrar's Abuse Contact Information-18 April 2024

Rationale Documents 

A list of rationale documents produced by ICANN org that explain the reasoning and analysis for the existing draft policy language. 

1. Drafting Errors

2. Retention Requirements Analysis

3. Redaction for Privacy Requirement

4. 24 Hour Disclosure Requirement

5. Tech Contact Requirement

6. AWIP Post Public Comment Update Rationale

Reference Materials

A list of resource materials related to the implementation of the EPDP Phase 1 and Phase 2 Priority 2 Recommendations (33 recommendations)

1. EPDP Phase 1 Timeline - Updated 4 August 2023

2. GAC Communiques Related to RegData Policy Implementation - Updated March 2023

3. Registration Data Policy Proposed Implementation of 18 month duration 

4. Scenarios of Registration Data required by ICANN Contractual Compliance beyond the life of the registration.pdf - July 2020 

5. Thick WHOIS.docx - Bird & Bird Memo to EPDP Team on 8 March 2019

6. EPDP Phase 1 Final Report

7. EPDP Phase 2 Final Report

8. Board Resolution on EPDP Phase 2 Priority 2 Recommendations - 21 June 2021

9. Board Resolution on Rec 12 - 24 February 2022

10. Data Processing Specification tutorial - 1 June 2022

11. Registration Data Policy-Registry Escrow of Registrar's Abuse Contact Information - 27 March 2024