PROPOSED AGENDA
Meeting Goals ❖ Confirm road map for GDPR compliance ❖ Develop preliminary agreements for GDPR-compliant purposes and data processing ❖ Advance other topics to build core GDPR-compliance components as prioritized during Day-1 discussion Note: The group will continue to identify and move on to additional discussion topics once discussions on a particular agenda item are complete. Timeline | Topic | Day 1 [Monday in LA] | 8:00-8:30 PT (15:00-15:30 UTC) | Arrive at ICANN | 8:30 PT (15:30 UTC) | Introductions and Agenda Review | 9:00 PT (16:00 UTC) | Road Map for GDPR Policy Goal: Confirm products and requirements What does Victory Look Like? - In this Meeting
- For the Initial Report delivery at ICANN Barcelona
Minimum Required Components (Table of Contents for New Policy) - Legitimate Purposes for Processing Personal Data
- Data Elements Analysis
- Data Elements Redaction
- Data Retention
- Other?
| 10:15 PT (17:15 UTC) | Break | 10:30 PT (17:30 UTC) | GDPR-Compliant Purposes for Processing Data (Section 4.4) - Step 1: Clarify who has a legitimate purpose and what exactly it is
- Step 2: Compliance check with GDPR Article 6 (compare against 6 GDPR principles)
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12:00 PT (19:00 UTC) | Lunch (Provided) | 13:00 PT (20:00 UTC) | GDPR-Compliant Purposes for Processing Data (Section 4.4) (continued) | 15:00 PT (22:00 UTC) | Break | 15:15 PT (22:15 UTC) | Specific Data Processing - Data Elements (which are lawful?)
- Redaction of Personal Data (which are Personal Information)
- Logging requirements
| 17:45 PT (00:00 UTC) | Summarize Day-1 Progress and Plans for Day 2 |
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| Day 2 [Tuesday in LA] | 8:30 PT (15:00 UTC) | Reflections / Insights from Previous Day | 8:45 PT (15:45 UTC) | Review Agenda for Day 2 | 9:00 PT (16:00 UTC) | Confirm Preliminary Agreements and Continue Discussion of GDPR-Compliant Purposes for Processing Data (Section 4.4) | 10:30 PT (17:30 UTC) | Break | 10:45 PT (17:45 UTC) | Continue Discussion | 12:00 PT (19:00 UTC) | Lunch Provided | 12:45 PT (19:45 UTC) | Either Continue Previous Discussion, or Continue Data Elements Discussion, or Start New Topic Requested by Team | 15:00 PT (22:00 UTC) | Break | 15:15 PT (22:15 UTC) | Review Summary Documentation of Preliminary Agreements and Proposals, Continue Discussions | 17:15 PT (00:15 UTC) | Develop Plany for Day 3 [Wednesday in LA] | 17:45 PT (00:45 UTC) | Wrap Up and Close |
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| Day 3 [Wednesday in LA] | 8:30 PT (15:30 UTC) | Reflections / Insights from Previous Day |
8:45 PT (15:45 UTC) | Review Agenda for Day 3 | 9:20 PT (16:20 UTC) | Discussion of Topics in accordance with Plan from Day 2 | 12:00 PT (19:00 UTC) | Lunch | 13:00 PT (20:00 UTC) | Review Documentation and Identify Final Discussion Topics | 14:00 PT (21:00 UTC) | Discuss Topics | 17:30 PT (00:00 UTC) | Review Next Steps and Action Items | 17:45 PT (00:45 UTC) | Close |
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