Due to the Copenhagen Meeting, our Meetings Team (who handle hotel bookings), has informed us that for funded travelers with any outside travel days, funded travelers who have received their hotel confirmation may contact the hotel directly and request reservation for any additional days outside of your approved dates of arrival/departure dates and any other hotel requests (additional guests and etc). Kindly note that the traveler is responsible for the cost of any days outside your approved dates of travel.

EXCEPTION: If you are arriving early (from midnight – 7:00 AM) during your approved date of arrival, we will automatically book your reservation for the night before. If you would like to request for early check-in and/or late check-out, please contact the hotel directly. Kindly note that approval for your request is subject to hotel availability.    

Contact Information To Be Provided ICANN will provide approved travel dates for ICANN meetings. Funded travelers can extend their stay before or after their approved travel dates at their own expense. Once the funded traveler receives their hotel confirmation with hotel contact information, the funded traveler may request additional days by contacting the hotel directly. Please note that the additional days beyond the approved travel dates are subject to hotel availability and the additional costs will be the responsibility of the funded traveler. Additional hotel requests, such as double occupancy, amenities, etc. can be made directly with the hotel after receiving the hotel confirmation email from ICANN.

ICANN will request early check in for travelers arriving between midnight and 7am (local time) during the approved travel dates. Travelers arriving after 7am (local time) may request an early check in directly with the hotel. Late check outs also can be arranged directly with the hotel at the expense of the traveler. Kindly note that early/late check in/out requests are subject to hotel availability and are not guaranteed.

Hotel contact information is made available in the travelers’ hotel confirmation email.

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 READ our guide for a primer on how to get a visa here

 READ  Visa Application Guide below

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VU1Form VU1Form

How to Complete VU1 Form

Link for VU1 Form: https://www.nyidanmark.dk/NR/rdonlyres/C27C6073-5A8E-46F6-AD62-D0A22ADA9835/0/vu1_en_invitation_business_visa.pdf

Section 1:

Company Name: Danish Business Authority

Homepage: https://danishbusinessauthority.dk/

Company address in Denmark: Dahlerups Pakhus  / Langelinie Allé 17

Zip Code: DK-2100

City: København

Telephone: +45 35 29 10 00

Fax-no:

Email: erst@erst.dk

Field of Business: Authority, part of the Danish Ministry of Industry, Business and Financial Affairs

CVR-No: 10150817

Section 2:

First Name: Finn

Surname: Petersen

Contact address: Dahlerups Pakhus  / Langelinie Allé 17

Zip Code: DK-2100

City: København

Branch and Position: Director of International ICT Relations

Telephone no./Mobile +45 35 29 10 00

Fax-no.

E-mail: erst@erst.dk

Section 3 through Section 6:

Traveler to Complete 

Section 7:

Who is paying for the applicant's travel expenses?

Tick: APPLICANT

Who is financially responsible for the applicant during the stay?

Tick: APPLICANT

Where will the applicant be staying during the visit?

Traveler to Complete

Section 8:

Will you, the host, vouch financially for the application in connection with travel and stay in Denmark?

Tick: NO

Section 9 - 10

Traveler to Complete

Send completed form for the Local Host to sign at: icann58copenhagen@erst.dk

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