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AC Chat Transcript:  At-Large Metrics Working Group 2014.11.13

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Dial Outs:  Cheryl Langdon-Orr

Apologies:  Fatimata Seye Sylla, 

Staff: 

Call management: 

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A G E N D

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A 

0. All WG Members requested to review  previous meeting on March 11th. -  Held in LA during ICANN 51;  13th October, 15:00 - 16:00 - At-Large Metrics Working Group 

• See: Los Angeles  Meeting Agendas Workspace ;    Recording of Meeting  Recording ;  Transcripts  EN, ES, FR

• • Records of previous meeting can be found here.  

1. Welcome & Attendance (3 2 min - CLO/Staff)

2. Review of the last meeting outcomes and  Action items of the meeting  5 - 10min meeting  (3 min - WG/Staff)

Last meeting - Action Items At-Large Metrics Working Group Meeting 2014.03.11 

•  All WG members to review Maureen's PPT and prepare comments for live discussion in Singapore.

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•   Unlicensed user to work on the report and send it to Maureen and the WG.

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•  Unlicensed user  to obtain attendance records of ALAC meeting  face to face meetings.

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•  Unlicensed user to add one additional slide (7) to the PPT

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10.13 (from main LA Meeting ALAC Action Items page)

At-Large Metrics Working Group

•   Gisella Gruber to coordinate monthly teleconference calls for the Metrics WG .
•  The WG will analyze recommendation 43 and how it can be relayed effectively to the group.
•  Silvia Vivanco to follow up that at least 3 RALOs have some measure of attendance.
•  A poll will be conducted via AC connect/ survey to harmonize RALO attendance percentages, at the ALAC/RALO/ At large structure.
•  With the goal to have  a draft proposal by the November (25th) ALAC meeting.

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3. Discussion and Review of outreach, discussion and feedback from Regions.  Including looking at opportunity to work towards harmonisation of Metrics and main Performance Criteria across Regions for Leadership and Assessment.  @Maureen Hilliard  (40 - 60 minutes) 

Final comments on the draft below are requested before the next meeting of the Metrics Sub-committee on Wednesday 24 September at 14.00UTC

See: At-Large Metrics Sub-Committee Drafting Workspace - outlining the work and agreements of the London meeting.

Note - reference during call: Volunteer Value: https://www.independentsector.org/volunteer_time

4. Main Cross RALO items:

Recommendation 43 from ATLAS II  {with specific reference to outcomes of LA Meeting and planned polling}  (10 minutes) 

Recommendation 43:

4. Preparation/Discussion of DRAFT Proposal to the ALAC based on a harmonization of Main Cross RALO {inclusive of Leadership and ALSes}  performance expectations/items/issues: (45 - 55 mins)

a. Key Points:

• Role Specific and Leadership expectations
  • • Specific to RALO ROP's
    • Specific to Other Guidelines/ROPs
    • General
      
      
• Attendance at Meetings, and Activities

*Percentages of Meetings to be attended

• • • • 50% to 75%
      • 75% to 85%
      • 85% +

*Classification(s) of ALAC/RALO/ALS Meetings and Activities

*Quorum Issues

*Parity in roles

*Apology and Leave of Absences

*Exception Rules and Requests

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• Contributions to Policy and ICANN Specific Activity {including Outreach etc.,}

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• Contributions to RALO Specific Activities and Requirements

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• Consequences of below 'Par' performance
• Remedial Action
• Restrictions
  • Voting Rights
  • Representational Rights
  • Travel Support
  • Other
• Appeals Mechanisms
• Reparation

b.  Staged Implementation (discuss benefits and limitations of such)

c.  Sub Committees

• • Drafting
  • Administrative
    
    • ALAC/Cross Regional
    • Review/Audit
    • Appeals
    • Other

5. Next Steps Preparing for December 2014 meeting ( 5 mins)

Planning (discussion and suggestions) Agenda;  Review of Intersession Activities etc.,

6. AOB and review of AI's (5 min - CLO/Staff)

7. References:

See: LA Meeting Transcripts recordings and  FLIP CHART <please insert vision or copy of Chart here>

• Metrics – ALAC, RALO, and ALS Metric Expectations and Requirements Workspace
  • RALOs current activities re METRICs:

LACRALO, AFRALO are discussing metrics

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See: AFRALO RULES OF PROCEDURE REVIEW 2014

See: LACRALO RULES OF PROCEDURE REVIEW

See: APRALO Rules of Procedure 2014

See: Post-ATLAS II Activities Workspace

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Recommendation 43:

5. Preparing for ICANN51 meeting ( 5-10 mins)

Monday, 13 October 2014 -  15:00 - 16:00 - At-Large Metrics Working Group

 See: Los Angeles  Meeting Agendas Workspace   - Agenda needs to be drafted

6. AOB and review of AI's (5 min - CLO/Staff)

7. References:

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    ALAC (new) Rules of Procedure 2013

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