This page summarizes all the action items identified and necessary to carry This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
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| Action# | Description | Lead | Open | Due | Status | Latest Report | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | |||||||||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Unlicensed user | 02/03/14 | 14/03/14 | Started | (29/05/14): ATLAS II Participants page is updated daily. Thematic group information has been added for participants that have completed the survey. Mentoring program information will be added once mentors/mentees are confirmed. [Chat] [Recording] [Transcript] [Reference Meeting Page] | 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | |||||
| SURVEY | |||||||||||||
| EVENTS | |||||||||||||
Coordinate Fayre of Opportunities Event | Unlicensed user | 1712/0401/1407 | 27/ | 0503/14 | CompletedStarted | (29/05/14): Thematic Working Group survey has been distributed and is now closedMusic is coming in. Speaker is yet to be defined. [Chat] ] | |||||||
| 041014 | Coordinate an the ATLAS II Thematic Working Group coordination call to take place before end of May 2014Mentoring Program | Unlicensed user | 1513/0501/1422 | 27/0503/14 | Started | 014 | Coordinate the ATLAS II Mentoring Program | Unlicensed user | 13/01/14 | 27/03/14 | Started | ( 2229/05/14): Likely to happen in the latter part of next week, and a doodle poll will be sent. [Chat] [Recording] [Transcript - Pag #5] [Reference Meeting Page] | |
| SURVEY | |||||||||||||
| EVENTS | |||||||||||||
Coordinate Fayre of Opportunities Event | Unlicensed user | 12/01/14 | 27/03/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | ||||||||
(22/05/14): No report given. [Chat] Unlicensed user reported: The next step would be that Fatima will send an email to all mentors and mentees with instructions of the guidelines that with their responsibilities that they need to perform during the meeting in London. And there will be a conference call in one week, where participants, mentors and also mentees will have an opportunity to ask questions about the program. [Chat] [Recording] [Transcript Page 25] [Reference Meeting Page] | |||||||||||||
| 022 | Coordinate the ATLAS II Event Agenda | Unlicensed user | 18/02/14 | 27/03/14 | Started | (2229/05/14): Item was not directly discussed during this meeting. However there was a long discussion of the Thematic sessions. Please refer to transcript/recording for details.Unlicensed user reported: ATLAS II event agenda, in terms of the wiki page individual day, that has been completed [Chat] [Recording] [Transcript Page 22] [Reference Meeting Page] | |||||||
| 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Started | (2229/05/14): Item was not discussed during this meetingAgendas should be discussed during the thematic group call scheduled for 30/05/14. [Chat] [Recording] [Transcript Pages 11-12] [Reference Meeting Page ] | ||||||||
| 042 | Coordinate the ATLAS II Thematic Sessions Event | Unlicensed user | 15/05/14 | 15/06/14 | Started | (2229/05/14): Suggestion to reduce number of people in charge of each Theme session: One or more SME, one Moderator, one rapporteur. There was a long discussion about this. Please read transcript for more specific details.Will provide more details about this after the meeting scheduled with the Thematic group on 30/05/14 [Chat] [Recording] [Transcript Page 24] [Reference Meeting Page] | |||||||
| 043 | Define SO/AC chair's function during the ATLAS II events | Unlicensed user | 15/05/15 | 22/05/14 | Started | (2229/05/14): Item was not discussed during this meetingNo report given. [Chat] [Recording] [Transcript Page 24] [Reference Meeting Page] | |||||||
| SPONSORS | |||||||||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (22/05/14): The sponsorship hasn’t really changed very much. Basically, one of the things that have changed is that Olivier has gotten a response from the EURid, .eu people, that he asked for money, and they are already sponsoring the ICANN Meeting itself, so they’re not able to sponsor us separately. Microsoft is a no as well, because again they’re sponsoring the wider ICANN meeting. .London might be interested.29/05/14): There has been no additional changes since the last sponsorship update.[Chat] [Recording] [Transcript Pag #23-24Page 31] [Reference Meeting Page] | ||||||||
| LOGISTICS | |||||||||||||
| PUBLIC RELATIONS | |||||||||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (2229/05/14): Unlicensed user reported: 2 3 Newsletter has been sent. 3 sent in 3 languages: EN, ES, FR. 2 more to go. Website: IT Staff will confirm which domain will be used.Suggested atlasiiWeb page allocated in atlas.icann.org. Content to the website is being uploaded. Monday will be ready the english version to be approved by English version is uploaded. Comments requested in the Comm WG and Staff. Working on workflow for the content delivery during the meeting.Social media strategy done.Workflow still to decide.. Translation into ES & FR will follow. Call next week to decide the launching date of the site. [Chat] [Recording] [Transcript Pages 28-29] [Reference Meeting Page] | ||||||||
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Unlicensed user | 20/02/14 | 27/03/14 | Started | (2229/05/14): No report given. [Chat] [Recording] [Transcript Page 29] [Reference Meeting Page] |
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| ROI | |||||||||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Unlicensed user | 18/02/14 | 31/01/15 | Started | (2229/05/14): We are waiting, and I’m hoping that it will be next week that we’ll get some feedback from IT staff working with Carlos on a couple of matters. We continue to find best mechanisms, to really collect more data sets, to make a return on investment reporting more efficientlyFor ICANN 50, there will be some potential interim solutions for tracking attendance which will help with the final ROI report. Please see transcript for more details.. [Chat] [Recording] [Transcript PAg #25Page 32-33] [Reference Meeting Page] | |||||||
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Completed Action Items
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| Action# | Description | Lead | Open | Due | Status | Latest Report | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | |||||||||||
| 002 | Follow up with Meetings Team | Unlicensed user | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |||||
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Unlicensed user | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | 030 | Reminder for survey regarding thematic sessions and result updates | Unlicensed user | 15/03/14 | 27/03", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
| 030 | Reminder for survey regarding thematic sessions and result updates | Unlicensed user | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] | |||||
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Unlicensed user | 26/03/14 | 25/04/14 | Completed | (1702/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED | 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings.||||
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Unlicensed user | 2617/0304/1425 | 07/0405/14 | Completed | (0229/05/14): We’ll continue to do leading up to the event in JuneThematic Working Group survey has been distributed and is now closed. [Chat] [Recording] [Transcript - Pg.Pag 2] [Reference Meeting Page ] - COMPLETED | 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received||||
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Unlicensed user | 1715/0405/14 | 0722/05/14 | Completed | (29/05/14): Thematic Working Group survey has been distributed and is now closedCoordinated. [Chat] [Recording] [Transcript - Pag 2Page 12] [Reference Meeting Page ] | |||||
| SURVEY | |||||||||||
| EVENTS | |||||||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Unlicensed user | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] | |||||
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Unlicensed user | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETED. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] | |||||
| 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): The cancellation of the multistakeholder round table meeting on Monday the 23rd. That has been completed. And in its place is going to be a WHOIS meeting to be led by Holly and Carlton. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page] | |||||
| 038 | Unlicensed user & Unlicensed user are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): Scheduled. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | |||||
| 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Unlicensed user | 15/05/14 | 22/05/14 | Completed | (29/05/14): Done. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | |||||
| SPONSORS | |||||||||||
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| LOGISTICS | |||||||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Unlicensed user | ||||||
| 006 | Finalize list of ALS travelers by 31 January 2014 | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | |||||
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Unlicensed user | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] | |||||
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Unlicensed user | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] | |||||
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (15/05/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED | |||||
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Unlicensed user | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] | |||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Unlicensed user | 15/03/14 | 01/04/14 | Completed | (29/05/14): Rooms have been allocated. See transcript for more details [Chat] [Recording] [Transcript Pages 8-9] [Reference Meeting Page] | |||||
| PUBLIC RELATIONS | |||||||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Unlicensed user | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] | |||||
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] | |||||
| 017 | Develop outreaching ATLAS II strategic goals | Unlicensed user | 06/02/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |||||
| 018 | Welcome Message to participant ALSs | Unlicensed user | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] | |||||
| 019 | Define ATLAS II likely impact and call to action | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |||||
| 020 | Coordinate and maintain an ATLAS II Web Page | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] | |||||
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page] | |||||
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Unlicensed user Unlicensed user Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/03/14): This item is being merged into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] | |||||
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | ||||||
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Unlicensed user | 26/03/14 | 15/05/14 | Completed | (17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] [Reference Meeting Page] | |||||
| 034 | Select a hashtag for the ATLAS II event | Unlicensed user | 17/03/14 | 30/04/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |||||
| 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Unlicensed user | 17/04/14 | 05/05/14 | Completed | (29/05/14): This has been completed. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page ] | |||||
| ROI | |||||||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Unlicensed user/Unlicensed user | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. | |||||