This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
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| Action# | Description | Lead | Open | Due | Status | Latest Report | |
|---|---|---|---|---|---|---|---|
| GENERAL | |||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Unlicensed user | 02/03/14 | 14/03/14 | Started | (22/05/14): ATLAS II Participants Page is updated daily. Thematic Group assignments will be added once the survey closes. Then Mentoring assignments will be added. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Unlicensed user | 17/04/14 | 07/05/14 | Started | (22/05/14): Thematic Group survey has been distributed to ALSes. 78 responses have been recorded. Deadline is 23 May. [Chat] [Recording] [Transcript - Pag #2] [Reference Meeting Page] | |
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Unlicensed user | 15/05/14 | 22/05/14 | Started | (22/05/14): Likely to happen in the latter part of next week, and a doodle poll will be sent. [Chat] [Recording] [Transcript - Pag #5] [Reference Meeting Page] | |
| SURVEY | |||||||
| EVENTS | |||||||
007 | Coordinate Fayre of Opportunities EventRALO Table Volunteers | Unlicensed user | 12/01/14 | 27/03/14 | Started | (1522/05/14): Everything is still outstanding. Fayre room assignment and layout is still during discussion Item was not discussed during this meeting. [Chat] [Recording:18:00] [Transcript] [Reference Meeting Page]
Euralo______ NARALO- Judith, APRALO- _____ AFRALO-_____LACRALO______ | 014 |
| 014 | Coordinate the ATLAS II Mentoring Program | Unlicensed user | 13/01/14 | 27/03/14 | Started | (1522/05/14): No report given. [Chat] [Recording:1:10:00] [Transcript] [Reference Meeting Page] | |
| 022 | Coordinate the ATLAS II Event Agenda | Unlicensed user | 18/02/14 | 27/03/14 | Started | (1522/05/14): Schedule was reviewed and fine tuned. Multi-stakeholder slot on Monday will be given to Unlicensed user and Unlicensed user to fully coordinate. Unlicensed user volunteer to coordinate the Thematic Sessions event and its individual agendas. Item was not directly discussed during this meeting. However there was a long discussion of the Thematic sessions. Please refer to transcript/recording for details. [Chat] [Recording:45:00] [Transcript] [Reference Meeting Page] | |
| 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Unlicensed user | 15/05/14 | 22/05/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| 038 | Unlicensed user & Unlicensed user are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Unlicensed user | 15/05/14 | 22/05/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Unlicensed user | 15/05/14 | 22/05/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Started | (1522/05/14): Opened todayItem was not discussed during this meeting. [Chat] [Recording] [Reference Transcript] [Reference Meeting Page] | ||
| 042 | Coordinate the ATLAS II Thematic Sessions Event | Unlicensed user | 15/05/14 | 15/06/14 | Started | (1522/05/14): Opened todaySuggestion to reduce number of people in charge of each Theme session: One or more SME, one Moderator, one rapporteur. There was a long discussion about this. Please read transcript for more specific details. [Chat] [Recording:45:00] [Transcript] [Reference Meeting Page] | |
| 043 | Define SO/AC chair's function during the ATLAS II events | Unlicensed user | 15/05/15 | 22/05/14 | Started | (1522/05/14): Opened today. Are they being invited to: speak, listen, network, debate in a panel format, etc? Item was not discussed during this meeting. [Chat] [Recording:1:03:00] [Transcript] [Reference Meeting Page] | |
| SPONSORS | |||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (1522/05/14): Afilias: Saturday dinner, PIR: Sunday lunch & Google: as required, Verisign: waiting for decision, Nominet: waiting for feedback, Microsoft: Overall ICANN. Need to check if ICANN can allocate some of the money to ATLAS II, Facebook: no answer The sponsorship hasn’t really changed very much. Basically, one of the things that have changed is that Olivier has gotten a response from the EURid, .eu people, that he asked for money, and they are already sponsoring the ICANN Meeting itself, so they’re not able to sponsor us separately. Microsoft is a no as well, because again they’re sponsoring the wider ICANN meeting. .London might be interested.[Chat] [Recording:1:12:00] [Transcript Pag #23-24] [Reference Meeting Page] | ||
| LOGISTICS | |||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Unlicensed user | 15/03/14 | 01/04/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| PUBLIC RELATIONS | |||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (22/05/14): 2 Newsletter has been sent. 3 more to go. Website: IT Staff will confirm which domain will be used.Suggested atlasii.icann.org. Content to the website is being uploaded. Monday will be ready the english version to be approved by the Comm WG and Staff. Working on workflow for the content delivery during the meeting.Social media strategy done.Workflow still to decide. | ||
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Unlicensed user | 20/02/14 | 27/03/14 | Started | (1522/05/14): No report given. [Chat] [Recording:1:10:00] [Transcript] [Reference Meeting Page] | |
| 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Unlicensed user | 17/04/14 | 05/05/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |
| ROI | |||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Unlicensed user | 18/02/14 | 31/01/15 | Started | (1522/05/14):Following up from request(s) for base line data reported at our last call Unlicensed user and relevant At-Large Staff to further clarify what is required when it is required and how it can be collected - Ongoing AI progress is satisfactory and tracking to meet planned milestones. Unlicensed user is also following up on some specific data collection options for use at the London Meeting, with ICANN IT staff, this will effect the ability to have ATLAS II participants manage the attendance recording at key ATLAS II activities individually progress on this will be reported upon shortly. We are waiting, and I’m hoping that it will be next week that we’ll get some feedback from IT staff working with Carlos on a couple of matters. We continue to find best mechanisms, to really collect more data sets, to make a return on investment reporting more efficiently. [Chat] [Recording] [Transcript PAg #25] [Reference Meeting Page] | |
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Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 002 | Follow up with Meetings Team | Unlicensed user | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Unlicensed user | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
| 030 | Reminder for survey regarding thematic sessions and result updates | Unlicensed user | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] |
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Unlicensed user | 26/03/14 | 25/04/14 | Completed | (02/05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED |
| SURVEY | ||||||
| EVENTS | ||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Unlicensed user | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Unlicensed user | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] |
| SPONSORS | ||||||
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| LOGISTICS | ||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Unlicensed user | |
| 006 | Finalize list of ALS travelers by 31 January 2014 | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] |
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Unlicensed user | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Unlicensed user | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (15/05/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED |
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Unlicensed user | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] |
| PUBLIC RELATIONS | ||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Unlicensed user | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Unlicensed user | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
| 017 | Develop outreaching ATLAS II strategic goals | Unlicensed user | 06/02/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 018 | Welcome Message to participant ALSs | Unlicensed user | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] |
| 019 | Define ATLAS II likely impact and call to action | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 020 | Coordinate and maintain an ATLAS II Web Page | Unlicensed user | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] |
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page] |
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Unlicensed user Unlicensed user Unlicensed user | 20/02/14 | 31/03/14 | Completed | (17/03/14): This item is being merged into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] |
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Unlicensed user | 26/03/14 | 15/05/14 | Completed | (17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] [Reference Meeting Page] |
| 034 | Select a hashtag for the ATLAS II event | Unlicensed user | 17/03/14 | 30/04/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| ROI | ||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Unlicensed user/Unlicensed user | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. |