Transcript

Recording

The Adobe Connect recording is available here:  https://icann.adobeconnect.com/p7r0su1rxr4/

The audio recording is available here:  http://audio.icann.org/gnso/gnso-ccwg-acct-05may15-en.mp3

Agenda

1. Welcome & Roll Call & SoI

2. Update on report publication

         - looking back at latest discussions, how we   addressed the "private sector" discussion

         - any input we chose not to take onboard 3. Engagement plan :

         - Webinar dates

         - Icann staff to update on Icann's plans : see Hillary email from 29 April

         - Encourage members and participants to give presentations,

         - initiate a FAQ

4. Areas of further investigation for the group :

         - what are the topics we need to keep working on during public comment ?

         - some legal questions still outstanding

         - Community mechanism + UAs need more fleshing out

5. Conclusion

Notes

These high-level notes are designed to help you navigate through content of the call and do not substitute in any way the transcript.

Links

WP1 Drafts - http://tinyurl.com/puvneyq

WP2 Drafts - http://tinyurl.com/p9yemfx

ST-WP Drafts - http://tinyurl.com/mye8o3e

Legal Subt Drafts - http://tinyurl.com/kajxlc4 

Public Comment Announcement:  https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en

Webinar Announcement:  https://www.icann.org/news/announcement-2-2015-05-04-en

1. Welcome & Roll Call & SoI

apologies, Eberhard Lisse

2. Update on report publication

Congratulations on the publication of the report.  Published for public comment yesterday, May 4.

Update:  the report structure was reviewed, splitting a large section to make the document more readable.  Note the change in page numbers.

Monitored use of the words "private sector" in ICANN documents (bylaws, articles etc) and discussion within the group.  Introduced a note to say discussion was ongoing.  Asking for community for feedback on the topic.

The initial announcement of the public comment does not include the XPLANE graphic, last minute edit. These will be included today.

Comment: para 65, for example.  Not mention "private sector" in the report rather reference the bylaws

Action: staff to make a proposal for the analysis for public comment planning. Need for the working parties to analyze comments relevant to their respective sections

Legal call on Friday 1 May UTC 20:00 to discussion of unincorporated associations, a meeting organized at short notice to discuss member models and unincorporated associations tom provide clarification for the report.

The meeting resulted in the new memo on unincorporated associations (see legal sub-team documents on the wiki)  Notes and chat of the meeting sent to the legal sub team list.

3. engagement plan (Hillary Jett ICANN staff)

Public comment promotion and outreach.  Utilize social media presence.

Distribution of information to regional stakeholders teams, twitter, Facebook, LinkedIn. The home page banner is updated.  Ensure the community is informed.  Will be added to all the ICANN newsletters.  The regional engagement teams have all been informed.

Ask that all participants push the information out to the various list.

If you plan webinars and meetings, then the chairs have offered to support meetings, and Hillary will help coordinate.

Co-chairs and Rapporteurs will make themselves available for community outreach efforts, for SO/AC, constituencies or outside ICANN.  Sharing comments back with the group would be very helpful.

Action: All CCWG members, after any information sessions or other discussions please report on any feedback, help prepare for review of public comment and to create an FAQ.

Contact for speakers bureau Hillary Jett <hillary.jett@icann.org> 

information from the numbers community:  regular updates from the CCWG members to their community.  Share on lists and lead discussions, with information relevant to the numbers community.  Will be discussed at the RIPE meeting next week.  Will report back to the CCWG twitter hashtag? 

Hilary's april 29 email.  Email about the communications support available and some of the background information about support that was made available for CWG.  Now forwarded to the CCWG list.

Action:  staff will discuss possible ways to have the key parts of the report translated as quickly as possible: i.e. Exec summary and XPLANE to be translated as a priority . Main sections of the document ahead of the appendix

Action: Staff to respond on interpretation of webinars.

Further legal advice received:  Sam Eisner's and Pedro da Silva's questions answered.

CCWG engagement with the CWG public comment, how to respond?

Suggest CCWG response to the CWG public comment to highlight the parts of our report that responds to issues raised in the CWG proposal.  Avri producing comment on this matter already.

Action:  CCWG will submit comments on the CWG public comment.  Will inform the CWG co-chairs of this contribution. (staff and CCWG co-chairs)

Process after the close of public comment, any other face to face meetings?  Other than the 19 June meeting, no.  But need to plan how to prepare between June 3 (close of PC) and June19.  So we have responses ready for ICANN#53

Action: Staff to confirm the outline of the work process after June 3 in detailed fashion.

Action: Staff to populate the public comment review tool as comments are submitted.

Proposal to cancel the meeting of 12 May.  And legal sub-team calls for this week and next week.  Comments?

Action: Republish the updated calendar of CCWG meetings and webinars

Please use the time to reach-out to communities, and provide feedback.

Meeting closed

Action Items

Action: staff to make a proposal for the analysis for public comment planing. 

Action: All CCWG members: after any information sessions or other discussions please report on any feedback, help prepare for review of public comment and to create an FAQ.

Action:  staff will discuss possible ways to have the key parts of the report translated as quickly as possible: i.e. Exec summary and XPLANE to be translated as a priority . Main sections of the document ahead of the appendix

Action: Staff to respond on interpretation of webinars.

Action: CCWG will submit comments on the CWG public comment.  Will inform the CWG co-chairs of this contribution. (staff and CCWG co-chairs)

Action: Staff to confirm the outline of the work process after June 3 in detailed fashion.

Action: Staff to populate the public comment review tool as comments are submitted.

Action: Staff to republish the updated calendar of CCWG meetings and webinars

Documents Presented

Chat Transcript

  Brenda Brewer: (5/5/2015 06:42) Welcome to CCWG Accountability Meeting #32 on 5 May!  Please note that chat sessions are being archived and follow the ICANN Expected Standards of Behavior: http://www.icann.org/en/news/in-focus/accountability/expected-standards 

  arasteh: (06:53) HI bRENDA

  arasteh: (06:54) HOW ARE YOU?

  Brenda Brewer: (06:54) Good day Kavouss! 

  Hillary Jett: (06:55) Good morning/afternoon/evening all!

  arasteh: (06:55) GOOD DAY TO EVERY BODY

  Michael Clark (Sidley): (06:55) Good day

  olga cavalli - GAC: (06:56) good morning from argentina!

  Mathieu Weill, ccNSO, co-chair: (06:56) Hello everyone ! Thanks for joining this call

  Rosemary Fei: (06:57) Good morning, everyone.

  Ingrid Mittermaier (Adler Colvin): (06:58) Hello!

  Alice Munyua (GAC): (06:58) Hello everyone

  arasteh: (06:59) Hi Olga

  arasteh: (06:59) Hi Alice GAC

  Steven Chiodini (Adler & Colvin): (07:00) Hello

  Pär Brumark (GAC Niue): (07:00) Hi all!

  Jordan Carter (.nz, ccTLD): (07:00) ata marie / good morning from New Zealand

  arasteh: (07:00) hI paar

  Jonathan Zuck (IPC): (07:01) hello all!

  Sabine Meyer (GAC - Germany): (07:01) hey everyone! wait, what time is it in NZ?

  Jordan Carter (.nz, ccTLD): (07:01) 0000

  Athina Fragkouli (ASO): (07:01) hello all :)

  Mathieu Weill, ccNSO, co-chair: (07:01) Reminder : the public announcement can be found here : https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en

  Jonathan Zuck (IPC): (07:01) made a movie with kids over the weekend. WC Fields was right!

  Julia Wolman GAC Denmark: (07:01) Hello all

  olga cavalli - GAC: (07:01) i hear some noise only is thi ok.

  Jordan Carter (.nz, ccTLD): (07:01) Wait, 0001

  Adrian Carballo LACRALO: (07:01) Hello everyone!

  Pär Brumark (GAC Niue): (07:01) Hi  Kavouss!

  Mathieu Weill, ccNSO, co-chair: (07:02) Point taken Jordan, will start soon

  arasteh: (07:02) How is Jordan our community empoiwerment architectt

  olga cavalli - GAC: (07:02) hola Kavouss Alice and Paar!

  Jordan Carter (.nz, ccTLD): (07:02) i am not the architect, just the humble servant Kavouss

  olga cavalli - GAC: (07:02) i hear well now

  FIONA ASONGA(ASO): (07:02) Hallo All

  David McAuley (RySG): (07:02) What is that

  Sabine Meyer (GAC - Germany): (07:03) okay, who's on the faulty belgian line?

  Jordan Carter (.nz, ccTLD): (07:03) oh dear, that was some complicated European language

  Alice Munyua (GAC): (07:03) There was interruption

  Sabine Meyer (GAC - Germany): (07:03) flemish/french, Jordan.

  Jordan Carter (.nz, ccTLD): (07:03) Wasn't French

  Alice Munyua (GAC): (07:03) It was Kiswahili @jordan

  Jordan Carter (.nz, ccTLD): (07:03) I'd understand it otherwise :)

  Sabine Meyer (GAC - Germany): (07:03) oh, my mistake then :)

  Jordan Carter (.nz, ccTLD): (07:03) ;-)

  Rosemary Fei: (07:04) I couldnt understand Thomas at all

  Sabine Meyer (GAC - Germany): (07:04) ...

  Jordan Carter (.nz, ccTLD): (07:04) Oh maybe it is Belgian French

  Rosemary Fei: (07:04) So what language was that?

  Sabine Meyer (GAC - Germany): (07:05) French.

  Marika Konings: (07:05) First part in French, then Dutch (with a Flemish accent) ;-)

  Alice Munyua (GAC): (07:05) Frenchswahili

  Becky Burr: (07:05) good (morning in DC) all

  Jordan Carter (.nz, ccTLD): (07:05) it's midnight, I might not be fully linguistically talented

  Sabine Meyer (GAC - Germany): (07:05) no worries. I spent some time in Belgium and can more or less speak all their languages (depending on time of day).

  Rosemary Fei: (07:06) At 5:00 AM, I can barely speak English

  Alan Greenberg: (07:06) Sorry, that was an error.

  Jordan Carter (.nz, ccTLD): (07:07) thanks Kavouss :)

  Becky Burr: (07:09) thanks Kavouss. great team effort

  Hillary Jett: (07:10) Hi everyone: The XPLANE graphics are currently located on the Wiki in the interim of being posted on the public comment page here: https://community.icann.org/display/acctcrosscomm/Draft+Report

  olga cavalli - GAC: (07:12) + 1 to tijanis comment

  Julia Wolman GAC Denmark: (07:13) Agree with Tijani

  Salam Yamout: (07:14) how do I view the slides?  Currently I see the agenda of the call

  Mathieu Weill, ccNSO, co-chair: (07:14) @Salam: which slides ?

  Salam Yamout: (07:15) I am assuming Hillary is sharing slides?

  Mathieu Weill, ccNSO, co-chair: (07:15) Just this one so far ;-)

  David McAuley (RySG): (07:15) Thanks Jordan, the May 3rd memo is a good one for UA issues

  Ingrid Mittermaier (Adler Colvin): (07:16) @Salam: I think they are talking about the Illustrated Concepts slides that visually explain the report

  Rosemary Fei: (07:19) Can someone send link to April 29 email from Hillary?

  David McAuley (RySG): (07:21) Hillary, will our meeting of June 19 in BA be placed on calendar soon

  Jordan Carter (.nz, ccTLD): (07:21) which email is that Rosemary?

  Rosemary Fei: (07:21) The email mentioned in the agenda

  Rosemary Fei: (07:21) Item 3, bullet 2

  Alice Munyua (GAC): (07:23) @Tijani is there a plan to have session/s on the CCWG proposal during the Africa Internet Summut

  Alice Munyua (GAC): (07:23) Sorry that was meant for Tijani, not the whole group.

  Sabine Meyer (GAC - Germany): (07:24) still a good idea :)

  Hillary Jett: (07:24) Hi all, I will circulate my email from April 29 on the list

  Jordan Carter (.nz, ccTLD): (07:25) a hashtag

  Sabine Meyer (GAC - Germany): (07:25) #acct ?

  Jordan Carter (.nz, ccTLD): (07:25) #ICANNAccountability

  Julia Wolman GAC Denmark: (07:25) Good Idea

  Jordan Carter (.nz, ccTLD): (07:25) #ICANNaccountability

  Jordan Carter (.nz, ccTLD): (07:25) #acct might be an abbreviation for accounts? :)

  Jordan Carter (.nz, ccTLD): (07:26) #IANAacct?

  Jordan Carter (.nz, ccTLD): (07:26) #ICANNacct

  Jonathan Zuck (IPC): (07:26) we might want to just make a decision. I like the shorter one Jordan

  Jordan Carter (.nz, ccTLD): (07:27) #acct is nice and short

  Jordan Carter (.nz, ccTLD): (07:27) #ICANN #acct

  Sabine Meyer (GAC - Germany): (07:27) wellll... https://twitter.com/hashtag/acct

  Jonathan Zuck (IPC): (07:27) @ICANN #acct

  Sabine Meyer (GAC - Germany): (07:27) you were right, Jordan.

  Sabine Meyer (GAC - Germany): (07:28) it does stand for "account(s)"

  Julia Wolman GAC Denmark: (07:29) Yes, translation is very important and even more so with such a short comment period

  Malcolm Hutty: (07:29) #icann-acct

  Jordan Carter (.nz, ccTLD): (07:30) hyphens don't work in hashtags

  Samantha Eisner: (07:30) @Mathieu, we're communicating the importance of this internally as well

  David McAuley (RySG): (07:30) Is it fair to assume translations are released as done and not bunched together

  Jordan Carter (.nz, ccTLD): (07:30) I thought we had been advised translation would take only a day or two, but i may be confused

  Malcolm Hutty: (07:30) #ICANNacct then

  Grace Abuhamad: (07:30) it depends on the size of the document

  Izumi Okutani (ASO): (07:32) I think it's helpful enough to have the executive summary to be out early

  Jordan Carter (.nz, ccTLD): (07:32) maybe we could borrow the European Parliament's translation service? ;)

  Grace Abuhamad: (07:32) 4 days + 2000/wds per day. So, it takes 7 days (approx) for a 6000 word document

  Jordan Carter (.nz, ccTLD): (07:32) yikes

  Izumi Okutani (ASO): (07:32) even the other parts of translatin to come up later

  Jordan Carter (.nz, ccTLD): (07:33) anyhow it will happen when it happens

  Izumi Okutani (ASO): (07:33) This may reduce the time to prepare the translation and give people time to pay attention to which part of the report they should take a look

  Jordan Carter (.nz, ccTLD): (07:33) even if the questions documents were translated

  Izumi Okutani (ASO): (07:34) exactly Kavous that is what I proposed

  Julia Wolman GAC Denmark: (07:35) This means that translation of the webinars is crucial

  Jordan Carter (.nz, ccTLD): (07:35) "the sooner the better nad preferably yesterday" re translation

  Mark Carvell  GAC - UK Govt: (07:35) IGF website has list of upcoming IG events when the document and comment period could be given visibility: http://www.intgovforum.org/cms/

  Leon Sanchez (Co-Chair-ALAC): (07:36) Jorge Cancio's questions are still pending

  Rosemary Fei: (07:38) Leon, what did the Cancio questions concern?  I don't think I remember them being referred to counsel.

  Grace Abuhamad: (07:38) Only 3 comments on CWG-stewardship so far: http://forum.icann.org/lists/comments-cwg-stewardship-draft-proposal-22apr15/

  Holly Gregory: (07:38) Yes Leon, Please resend.

  Leon Sanchez (Co-Chair-ALAC): (07:39) Will do @Holly. Thanks

  Avri Doria: (07:41) i am on online

  Avri Doria: (07:43) apologies for my tardiness today.

  Jordan Carter (.nz, ccTLD): (07:43) absolutely shocking, Avri. *smile*

  Jordan Carter (.nz, ccTLD): (07:45) thisisn't our last chance to suggest things we need to do, for sure

  Avri Doria: (07:46) forgot to put it in my calendar and woke up feeling like i was missing something.  and found i was.

  Sabine Meyer (GAC - Germany): (07:47) thank you for sharing your email, Hillary.

  Jordan Carter (.nz, ccTLD): (07:47) happy to help "rapport" on the basis Adam is outlining

  arasteh: (07:48) Alan+1

  Mark Carvell  GAC - UK Govt: (07:48) In case not aware, GAC has a first discussion of both proposals in two (east and west hemisphere) calls today convened by the GAC Chair.

  Jordan Carter (.nz, ccTLD): (07:49) Hopefully GAC can share those views early

  Leon Sanchez (Co-Chair-ALAC): (07:50) Cancelling legal sub-team calls too

  Cheryl Langdon-Orr ALAC  APRegional Member: (07:50) Woo Hoo !

  Sabine Meyer (GAC - Germany): (07:50) yay!

  Jordan Carter (.nz, ccTLD): (07:50) a week without calls! outrageous!!

  Cheryl Langdon-Orr ALAC  APRegional Member: (07:50) and I have cancelled this week's  ST-WP  call already :-)

  Alice Munyua (GAC): (07:50) @sabine Gac calls several

  Cheryl Langdon-Orr ALAC  APRegional Member: (07:50) we will consider next week and get back to you all soon :-)

  Keith Drazek: (07:50) Congratulations to all of us, but to the Co-Chairs and Rapporteurs in particular. Thanks also to ICANN staff and to the legal advisors.

  David McAuley (RySG): (07:51) +1 keith

  Izumi Okutani (ASO): (07:51) +1 Keith

  Mark Carvell  GAC - UK Govt: (07:51) I add my deep appreciation and congratulations to the co-chairs and the whole team for the excellent progress.

  Jonathan Zuck (IPC): (07:51) Yes, congrats.

  Pedro Ivo Silva [GAC Brasil]: (07:51) +1 Mark

  Julia Wolman GAC Denmark: (07:51) Agree with Mark

  Alice Munyua (GAC): (07:51) +Mark

  Jordan Carter (.nz, ccTLD): (07:52) Bonsoir!

  Jordan Carter (.nz, ccTLD): (07:52) et merci Mathieu!

  James Bladel - GNSO: (07:52) Thank you.

  Sabine Meyer (GAC - Germany): (07:52) GAC call in an hour ;)

  Jonathan Zuck (IPC): (07:52) going back to bed

  Leon Sanchez (Co-Chair-ALAC): (07:52) Congratulations to all the team! Amazing work!

  Sivasubramanian M: (07:52) That is very efficient.

  Alice Munyua (GAC): (07:52) Thank you and bye

  Izumi Okutani (ASO): (07:52) Thank you all!!

  Leon Sanchez (Co-Chair-ALAC): (07:52) thanks all

  Leon Sanchez (Co-Chair-ALAC): (07:52) bye

  Sivasubramanian M: (07:52) Bye

  Holly Gregory: (07:52) Thank you all.  Great work!

  Pedro Ivo Silva [GAC Brasil]: (07:52) Bye

  David McAuley (RySG): (07:52) Many thanks, bye all for at least a week

  Athina Fragkouli (ASO): (07:52) thank you!!

  olga cavalli - GAC: (07:52) thank and regards bye

  Pär Brumark (GAC Niue): (07:52) Txh

  Rosemary Fei: (07:52) Thank you, all, and goodbye.

  Martin Boyle, Nominet: (07:52) bye all, thanks

  Julia Wolman GAC Denmark: (07:52) Bye!

  FIONA ASONGA(ASO): (07:52) thanks bye

  Cheryl Langdon-Orr ALAC  APRegional Member: (07:52) Excellent  THANKS  all  Bye for now   see many of you in webinar mode of course :-)