At-Large FY24 Budget Development Workspace

Timeline

Start

End

Status

Kick off and Submission period

17 October 2022

30 January 2023

In progress

Joint OFB-WG/FBSC call 

27 October 2022

27 October 2022

Completed

Agenda

FBSC representatives and/or staff to send notice of opening of FY24 Additional Budget Request (ABR) process to RALOs

28 October 2022

28 October 2022

Completed

Informal Webinar on the FY24 Additional Budget Request Process

8 December 2022; 16:00 UTC

Completed

RALO leadership to review ALS requests or complete a template on behalf of the RALO in collaboration with their GSE Regional VP and send requests to staff@atlarge.icann.org 

12 December 2022

23 December 2022

Completed

Discussion of draft proposals by FBSC

3 January 2023

6 January 2023

Completed

Revised proposals to be sent to the FBSC for final review.

9 January 2023

13 January 2023

Completed

The FBSC to review all the RALO revised requests.

16 January 2

19 January 2023

Completed

The ALAC to review the proposed At-Large FY23 ABRs during their monthly call 

24 January 2023

24 January 2023

Completed

Submissions Due – send to planning@icann.org (IMPORTANT: At-Large staff will send all At-Large requests to Planning@icann.org)

30 January 2023

30 January 2023

Completed

SO/AC consultations at ICANN 3 (by request, during Constituents’ Day)

11 March 2023

16 March 2023

Completed

ICANN org Assessment Report

24 April 2023

Completed

ICANN Board Finance Committee Review and recommendation for approval to the Board

9 May 2023

ICANN Board consideration

Late May 2023

Late May 2023

ALAC FY24 ABR for an End User Campaign Playbook

Google doc of proposal

ALAC (CBWG)

Purpose

A key objective of the At-Large Community, over the next few years, is the increased fluidity with which the community, as a whole, is mobilized for feedback and message amplification. To that end, a “playbook,” which outlines a framework for mobilization, peculiar to the At-Large organization. Such a playbook would outline the various types of mobilization and the processes for initiating each one. Furthermore, the playbook would outline a  standardized set of ‘key messaging’, communication ‘best practices’ and techniques for engagement that are most suitable or ‘bespoke’ for the ICANN Multistakeholder model.  It will aid in the alignment of activities to a common or agreed upon theme (or set of themes) or ‘agreed upon approaches’ that in turn are clearly both within ICANNs’ remit and tied to any current phase of strategic planning.   

Alignment

The design and development of the proposed At-Large End User Campaign Playbook aligns both specifically with one of the primary purposes of ICANN At-Large and the RALOs as a conduit between ICANN, Domain Name Registrants and Internet end users (including consumers) as well as relating to several of the current ICANN Operating Initiatives  outlined in the FY23-27 Operating and Financial Plan and the FY23 Financial Plan and Budget particularly: 3. Evolve and Strengthen the Multistakeholder Model to Facilitate Diverse and Inclusive Participation in Policymaking; 4. Evolve and Strengthen the ICANN Community’s Decision-making Processes to Ensure Efficient and Effective Policymaking;  7. Promote the Universal Acceptance of Domain Names and Email Addresses; 9. Evaluate, Align, and Facilitate Improved Engagement in the Internet Ecosystem  and 10. Improve Governmental and Intergovernmental Organization (IGO) Engagement and Participation in ICANN Through Targeted Engagement

In its role as an advisory committee, the ALAC is tasked with representing the “interests” of individual end users, within the various ICANN policy development activities. The identification of these interests includes rigorous discussion, interest balancing and, where possible, research. The At-Large community is unique in the depth of its “bench,” given the structure of regional organizations and At-Large structures. Ideally, the identification and balance of interests would involve soliciting feedback, on particular policy topics, from a broad spectrum of At-Large community members. A standardized set of processes and procedures for obtaining this feedback will increase the efficiency and frequency of such outreach.

Furthermore, the At-Large community is tasked with public education on ICANN remit, policies and initiatives. Establishing a framework and set of best practices around message amplification will facilitate increased efficiency and reach of those efforts.

Category

• Outreach

• Research 

• Training

Audience

Audience is ‘General’ but designed for existing and future ALAC/At-Large Membership use across all RALOs and Regions primarily in their outwards facing interactions beyond the ICANN Community, but may indeed have utility for ‘inreach activities’ and  should be 

applicable for use across many demographics, but within the proposed Playbook sectoral specific ‘best practices’ should be identified. 

Outcomes

Such a playbook should provide for both the more effective setting of goals or objectives in a standardized  S.M.A.R.T way and therefore provide more meaningful and useful metrics and measures of outcomes.

In addition the use within ALAC/At-Large of a well designed Campaign Playbook (including templates) and standardized resources and messaging in outreach and engagement activities will both ‘professionalize’ the plans, mechanisms and tools utilized and allow for local language use as required, with fewer risks to messaging outcomes; as well as generally enhance the overall image and reputation/trust of ICANN At-Large. 

Total Support being requested: $25,000 USD (estimated)

FBSC recommended to look at a more detailed cost estimate and reduce costs where possible. 

Approved to submit with  revisions. 

Yes - 1

Yes with revisions - 7

No - 0

Approved by the Board. 

Submitted to ICANN Controller via Online form on 30/01/2023

Support for O&EWG resource development for community outreach

Open

ALAC 

(OE-SC)

Purpose

At-Large has an important role in disseminating ICANN policy and general information within their regional communities. The information that goes out is mainly general and currently, usually in a formal presentation. The Outreach and Engagement Working Group has been given two tasks:

• To focus its capacity building activities on key messages about key ICANN policies that specifically target end-users (for At-Large, key areas include DNS Abuse, IDNs and Universal Access, Applicant Support, et al)

• To encourage the development of creative and innovative online as well as hard copy resources that ALS and Individual members can use during workshop sessions at local community events. These resources will aim to enhance community understanding about the importance of ICANN and its work on key end-user policy issues and to physically engage them in the learning process about these topics

 In connection with Outreach and Engagement, APRALO Policy Forum is developing activities and resource material that will create a toolkit that will be introduced to their general membership at their General assembly during FY24 to support their core policy interests – IDNs, UA and DNS Abuse. Progress of these developments will be shared with other regional O&E teams as part of the WG’s on-going development of O&E community-based resource kits.

This resource development and capacity building activity would build on the development of the At-Large End-user Playbook which would set out a consistent summary of the key policy issues that are important to At-Large and serve as a contextual resource on which the O&E WG could create outreach assets. These would then contain meaningful ICANN-based educational content for use with communities in their regions.

While we would encourage creating online assets that people can use to engage community members to learn online in a fun way rather than as a formal learning course, the main objective would be to create a learning asset that could be used in a group activity to encourage participants to learn more about ICANN content through their interaction and discussion with others during the activity.

The purpose of the budget request is to provide an adequate fund which can support the production of prototype samples of these outreach assets which after the project feedback, could be assessed by the O&EWG for use during community events for production for trial. The activities must engage community participants to learn about what ICANN does and ultimately become informed enough to be able to contribute to discussions on the topics during their events, but also to join RALO and eventually ICANN activities on these topics.

 *The APRALO and AFRALO General Assemblies at the end of 2023 will be an opportunity for regional members to trial developed resource material for potential use within community outreach interactions.

Any completed prototypes could be trialed at the AP and AF General Assemblies at the end of 2023.

Alignment

This activity addresses the strategic risk within the area of geopolitics where lack of community understanding about important issues
relating to ICANN’s remit, can potentially create a barrier to inclusive engagement between ICANN and regional communities about common relevant topics. For At-Large, these end-user topics could include: the work of ICANN itself, DNS Abuse, UA and IDNs, and new GTLDs, for starters.

Encouraging greater understanding about these topics and creating resources that our At-Large members can share with local communities will help both the RALO participants and their communities learn more about these important end-user topics and be more informed and willing to offer an opinion or view on it when asked.

Thus, ICANN would be fostering successful and mutually beneficial relationships with local, regional and global stakeholder groups through the At-Large members, to ensure knowledge building about ICANN and its mission continues. (Strategic Plan 2021-2025, p 25)

Category

• Outreach

• Research

• Capacity Building

Audience

This activity aims to be a capacity building activity for the O&EWG within the context of their learning and understanding more about policy issues - to ensure that they research their topics well enough to produce appropriate and accurately presented learning assets. These assets will cater for different learning styles and strategies, as well as targeted demographic groups (adult/youth,  gender, backgrounds in relation to ICANN, knowledge levels, etc) so that there may be multiple resources based on the same topic. During their development, each developing asset will be critiqued by the O&EWG end-user members themselves to ensure that the asset meets its aims and can appropriately fulfil its purpose and outcome/s. These activities could also complement other work that is being done by the Capacity working Group or even ICANN Learn.

While it might be argued that this activity could be served by funding from discretionary funds which are assigned to RALOs, the reason that this request is being made is to allow RALOs to make their own choices about how they may want to use their discretionary funds which may not have anything to do with resource production. This fund would provide for the physical outputs of this O&E activity. The At-Large Outreach and Engagement Working Group) should have its own financial resources to produce specifically created outreach assets that have been created by the O&EWG members themselves and will be worked on and critiqued by cross-RALO groups to ensure that they are universally acceptable and useful. It is hoped that APRALO and AFRALO could be targeted to receive the first versions of completed assets to trial at their 2023 General Assemblies.

Objectives

For each resource asset, a team must provide:

1. The title and the key learning features of the resource (its purpose)?

2. How the resource can add value to the work of At-Large and ICANN – the content of the resources and its relevance to At-Large and ICANN (its formal outcome/s)

3. A plan for how the development of the resource is to be undertaken – how many people involved and their roles in the development of the asset (its methodology)

4. What specific components will be produced - what policy area is being developed and how is it being expressed within the resource – within management and development plan (its outputs)

5. How will the resource be used to convey the messages about ICANN and its roles with regards to maintaining its focus as an independent, trusted multistakeholder steward of the internet’s DNS (its implementation)?

6. How the asset would be evaluated as a useful resource for further development (monitoring and evaluation)

7. A complete report on this production activity will be provided to the O&E Co-Chairs at the conclusion of the activity (report)

 Ideas that have been suggested already, include both online and physical assets: brochures, flash cards, card or board games, a book of puzzles, crosswords, find-a-word, etc. – activities that will help to reinforce understanding about policy concepts and issues in a variety of ways, and to hopefully initiate end-user interest in contributing to policy discussions on these issues. Perhaps ICANN’s communication team might reproduce some of the really good ideas that come through with the ICANN logo attached. 

The timeframe for this activity would be to start on the activities during the first half of the year and any samples of resources that are completed and have been assessed by the working group for production of the prototypes, can be readied to be trialled during each of the APRALO and AFRALO General Assemblies at the second half of 2023.

Total Support being requested: $15,000-$20,000 USD

Call of 19 January 2023

Approved for submission.

**

Call of 12 January 2023

Pilot to be developed in APRALO. Can be trialled for FY24 AFRALO and APRALO GAs.

The playbook and the Resource development for community. 

Small groups would be developing the policy topics and then materials would be developed to help support them in the community. 

JZ noted that the ICANN comms team could work on the development of prototypes so At-Large could develop them on their own in the future. 

Final Decision:

**

Approved to submit with  revisions. 

Yes - 3

Yes with revisions - 5

No - 0

Not approved.

Submitted to ICANN Controller via Online form on 30/01/2023

CROSS-RALO

E-tool “Welcome Package” for all RALOs newcomers (Updated)

Open

Natalia Filina, EURALO Secretary for Cross-RALO

Purpose

Electronic resource/E-tool, "Welcome Package" is a guide for new and existing members of the At-Large community, which accumulates and gives in a convenient understandable form (texts, infographics, videos, links, names, application forms) complete information on how best to start working in At-Large and take more than 1 role (PDP, organisation, finance & budget, CPWG, reviews, analytics, communications etc).

The amount of work is significant, the next financial year may be devoted to this project, but the result will be used for many years ahead (it will only be necessary to make updates occasionally).

Alignment

The project is fully consistent with the ICANN mission and current strategic plan, because it helps to involve into the At-Large/ICANN activities interested professionals (including technical specialists) from around the world, and this will help:

• strengthening the security of the domain name system and the DNS root server system;

• improving the effectiveness of the ICANN multi-stakeholder management model;

• Addressing geopolitical issues affecting ICANN's mission to provide a single, globally interoperable Internet;

The implementation of the project is clearly related to ongoing political, advisory or technical work: we will help to attract more professional members of the community to work (PDP, organisation, finance & budget, CPWG, reviews, analytics, communications etc), mobilize the existing community, ensuring that people navigate directly first to the knowledge base, then to processes, working groups and mentors who will help get started.

Details of the "Welcome package" multilingual E-tool:

It is a guide book for new community members (Individuals or ALS members), as well as for those who  just have applied for participation. This Guide book will help to get the useful understandable information:

- to understand the place, role and purpose of the At-Large Advisory Committee in the ICANN structure.

- to find the set of required information for learning how to start the interacting and get involved in the work process

- to start to navigate all open web resources of ICANN and At-Large.

- to get to know the key people of the local European ICANN, IG community, to understand the wide spectrum of the community members` expertise  in order to establish the interaction, to ask substantive questions, and to identify the opportunities for mentoring support.

- to follow the ICANN, At-Large, RALOs news on all communication channels

- to find mentors within At-Large/ICANN

- to find exact expertise (At-Large member with needed professional knowlege related ICANN issues, Technical IG or IG)

-  links to forms for applications to all RALOs, Associations of individuals.

- to use as excellent open knowledge base - there are links to Capacity Building webinars, online courses, videos, infographics and other learning resources offered here.

(Apparently it might be an accessible e-tool hosted on additional external resource - landing page). If the question arises - are we duplicating the At-Large website? no. We are creating a separate usability tool that will be easy to use and understand for any beginner.

Category

• Outreach

• Training

• Other (Engage, in-reach, Capacity building, Mobilization, Recruiting)

Audience

All regions without restrictions.

Age - from 25 years.old

Gender - all

Members of organisations and non affiliated  individual members representing the interests of internet users worldwide. (prof areas: IT, IG, diplomacy, academia, research, human rights, legal/regulatory, IoT, Cybersec etc)

Outcomes

Raising knowledge for mobilizing community and a new inflow of professional experienced active members to work in all areas of the At-large, ALAC mandate and their possible moving to all ICANN constituencies.

Speedup of the entry of newcomers or passive members into the active working phase (PDP at first, other At-Large Working Groups, too), since information about At-Large work, goals and objectives, ways of involvement is clear, visual, mobile and digital. And this resource (including communication with mentors) will allow us not to allocate additional resources for explanations and navigation. This is a map for an independent and productive journey of a member (or representatives of ALSs) into At-Large communities and within ICANN.

 On the recommendation, I looked at the Community Onboarding pilot project https://icann-community.atlassian.net/wiki/spaces/COP22/pages/109771806/ALAC: it is great project, certainly becomes part of the content of e-WP, but the proposed e-WP is different product of engagement in essence. We should now use the opportunity to create a new, digital, visual, user-friendly clickable e-WP that combines many engagement resources. It will help connect people in the At-Large community for fruitful collaboration.

If we will prepare just a text document with links and description, it will be another duplicate of the descriptive document (in fact, a duplicate of our At-Large website). Therefore, I propose this configuration of the e-WP as a cross-RALOs  tool for many years to come.

Total Support being requested: $25,000 USD

Call of 19 January 2023

Approved for submission. 

Call of 12 January 2023

Looks like a project that could be done with a WG and staff. 

This is a good project which should be implemented. 

Funds specified seem about right (but may be using existing resources)

Two comments were to focus the funds on ensuring materials are translated. 

Natalia is encouraged to look at the materials that At-Large developed under the pilot Onboarding project to see how this project is different. 

Approved to submit with  revisions.  

Approved by the Board. 

Submitted to ICANN Controller via Online form on 25/01/2023

CROSS-RALO

Zoom Room for each RALO

(Updated)

Open

Sebastien Bachollet, EURALO Chair for Cross-RALO

Purpose

A dedicated Zoom Room to be managed by each RALO leadership and used to help ALSes and individual mobilisation and preparation calls for RALOs.
It will be used all the year long (and if working well could be a recurrent request).

Alignment

(No text)

Audience

RALO ALS and individual members

Examples (some) on when such Zoom rooms would be needed (and not be provided by At-Large or GSE staff) :

1. Support an ALS activity (local meeting, GA, IGF…)

2. A RALO “member” ALS or individual organize a discussion with other RALO members on specific topic (like a BOF)

3. RALO leader willing to start a conversation with possible future member(s)

4. Using a local language not supported by ICANN

Outcomes

Help the  ALS and individual members to be more involved in RALO, At-Large and ICANN activities.

Total Support being requested: $1,000 USD

Call of 19 January 2023

Call of 12 January 2023

FBSC requests more info be added on examples on when such Zoom rooms would be needed.

What are the scenarios in which a Zoom room for the RALOs would be needed that would not be provided by At-Large or GSE staff? 

Call of 19 January 2023

Call of 12 January 2023

Approved to submit with  revisions. 

Not approved.

Submitted to ICANN Controller via Online form on 25/01/2023

EURALO 

"Using the Ukrainian experience in the development and evaluation of the ICANN Emergency Assistance Program". (Updated)

Open

Oksana Prykhodko, EURALO ALS

Purpose

The purpose of our research is to collect and analyze data regarding threats to Internet during military invasion, summarize the effectiveness of multistakeholder response to such threats,  prepare some evidences for more effective participation in policy advice development, organize open discussion of the results within EURALO and within ICANN, propose some recommendations for ICANN and different stakeholders, promote the role of ICANN in  ensuring the stable and secure operation of the Internet's unique identifier systems. 

We are going to start with webinar, devoted to the discussion of terminology, legislative basis, available evidences. Then we will prepare questionnaire both for Ukrainian stakeholders and members of different ICANN constituency (maybe for some other I* organizations). Then we will analyze the results of survey and other evidence basis and prepare our recommendations and present them during the nearest IG Forum (ICANN conference, IGF, EuroDIG).

I very much hope that Ukraine will defeat the aggressor country very soon, and we will be able to sum up the results of our study in 2023.

Alignment

The mission of the Internet Corporation for Assigned Names and Numbers ("ICANN") is to ensure the stable and secure operation of the Internet's unique identifier systems.

Russia’s full-scale invasion of Ukraine  (24 February 2022) created threats for digital survival of Ukrainians.  Aggressors used a variety of approaches:

- physical destruction of Ukrainian infrastructure;

- violent seizure of the office of Ukrainian providers and operators;

- rerouting of Internet and mobile traffic from Ukrainian networks to other ones;

- cyberattacks on critical Ukrainian infrastructure;

- stealing of personal data;

- spreading of disinformation;

- disruption of Ukraine’s energy infrastructure;

- others.

All Ukrainian and majority of foreign stakeholders join forces to protect the country's digital assets, Ukraine received huge amount of help and support from international and I* organizations.

Nevertheless in the end of 2022 the threat of digital genocide of Ukrainians remains.

But it is not only the threat to Ukrainians. It is the threat to the multistakeholder model of “One world, one Internet”, to the resiliency and stability of free, open and secure Internet. 

It is impossible to “(ii) Facilitates the coordination of the operation and evolution of the DNS root name server system” without analyzing of such threats.

Our proposal fully meets all five Strategic Objectives for Fiscal Years 2021–2025

- strengthen the security of the Domain Name System and the DNS Root Server System

(by analyzing military threats to .ua and .укр);

- improve the effectiveness of ICANN’s multistakeholder model of governance (Ukrainian experience is the best way to promote multistakeholderism);

- evolve the unique identifier systems in coordination and collaboration with relevant

parties to continue to serve the needs of the global Internet user base (we are sure that ICANN has to know a lot about the unique identifier systems in time of war and the role of different parties);

- address geopolitical issues impacting ICANN’s mission to ensure a single and globally

interoperable Internet (I hope I do not have to explain this point);

- ensure ICANN’s long-term financial sustainability (as far as I know, ICANN for the first time has allocated $1 million to help to protect Internet access in war-torn Ukraine. Are you interested to receive some answers from Ukraine regarding the efficiency of your help?)

Category

Please select the category for the proposed activity:

• Research

• Travel Support

Audience

We will survey Ukrainian end users (from the age of 13 – youngest participants of Youth Ukrainian Internet Governance Forum), all other Ukrainian stakeholders (government, ISPs, LIRs, .UA managers, registries, law-enforcement structures, others), EURALO members, representatives of different ICANN constituencies, representatives of other I* and international organizations.

We will present results of our research at IGF-UA (for sure), at ICANN conference, EuroDIG, IGF (depends).

Outcomes

Please describe the expected impact of the proposed activity.

1. Terminological basis (what is digital genocide);

2. Analyses of legislative basis (digital crimes in martial law);

3. Statistical evidences;

4. Results of survey;

5. Analyzes of the results of survey;

6. Propositions of recommendations for policy advice development;

7. Results of the discussion of these recommendations;

8. Presentation at IGF-UA, ICANN conference, EuroDIG, IGF.

Total Support being requested: 20,000-25,000 USD

Details: 

I am asking $10 000 for an end-users survey. In Ukraine the minimum price of the nation-wide survey, based on international standards (2000 interviews by telephone, different age, gender, geography and so on) is about $8000 (in our days prices). We are also planning to organize some focus-groups with lawyers, technicians, and politicians - to discuss the results of the end-users survey. There is no open pricelist for such a survey. Then we have to summarize results of the survey and discussions in focus groups.

$3000 for translation - in case ICANN does not have translators from/into Ukrainian.

$3000 for travel support - to present results of the project at EuroDIG or IGF.

Call of 19 January 2023

Call of 12 January 2023

Organizer to add more details on how additional funds would be used rather than existing org funds. 

Call of 19 January 2023

Call of 12 January 2023

Approved to submit with  revisions. 

Submitted to ICANN Controller via Online form on 25/01/2023

LACRALO

Universal Acceptance Pilot Hackathon to be conducted in the first or second quarter of 2024 (Updated/Final)

Open

Claire Craig, LACRALO Secretary

Purpose

The objective of this proposal is to organize a hackathon which will serve as a pilot to promote practical awareness of, and skills for Universal Acceptance (UA) readiness in the Caribbean region. The main purpose of initiating this project as a pilot is to be able to assess the design, feasibility, practicality, content, cost and adaptability so that it can be adjusted as necessary, to suit the norms and customs for the regions which may be different for other areas where hackathons may have been previously rolled out. It is hoped that lessons learnt from this pilot can be shared for use not just in the Caribbean, but in other regions with unique characteristics such as ours namely, small populations, developing nations and/or SIDS.

Concurrently, the region is in the process of preparing proposals from the Caribbean Network Operators Group (CaribNOG) as well as the Telecommunications Authority of Trinidad and Tobago (TATT) as part of the UA awareness campaign.  Those proposals, if accepted, will set the stage to start the process of building much needed awareness on the subject matter of UA. Therefore, the intention is that this pilot will be a follow up on the work started by these organizations, but will specifically target university level students in Trinidad and Tobago who are studying Computer Engineering, Computer Science or Information Technology to build their competence, awareness and innovativeness in the area of UA. The idea is for them to begin to see this UA Hackathon as training and a welcomed prerequisite for the adoption of UA tools, that can be used in the successful deployment of essential components that are required for creating a multilingual Internet.

Alignment

This pilot is directly aligned to the ICANN mission of UA and can help to continue to build UA awareness, innovation and competence in the LAC region, but specifically in the Caribbean where we have lagged in technology deployment initiatives. This pilot is also expected to equip and embolden the participants with the requisite knowledge that can help them to begin to facilitate the use on non-Latin characters for building out the multilingual Internet particularly for domain names and e-mail addresses, and also multilingual content.

Category

• Training

Audience 

In person training would be provided to persons between the ages of 18 to 35, who are enrolled at one of the recognized universities in the country of Trinidad and Tobago, and who are studying Computer Engineering, Computer Science or Information Technology. Earlier hackathons have demonstrated that developers with a strong understanding of UA can differentiate themselves from other job seekers. Hence the selection of university students as the target group.

Age: 18 – 35

Gender: All

Region: Caribbean – Trinidad & Tobago

Sector: Education

Skills: Computer science, programming, software engineering (Java, Python, C++)

Outcomes

This pilot is expected to expand on UA awareness and training initiatives that are planned for UA Day 2023, but to a more specific target group of Computer science, programming, software engineering students in Trinidad and Tobago, and to create a template of the programme that can be rolled out to more university students in other regions on an ongoing basis. It is also expected that materials and lessons learnt from this exercise can be used as a template for Roadshows to other countries in and outside of the region.